Council Meeting

it Resolved That the agenda be amended to bring forward Public Questions with respect to Early Ice, and Correspondence Section 9.1 Early Ice at Brock Township Arenas, following Section 8. Delegations.

it Resolved That the presentation by Karen Gillespie with respect to Response to Early Ice be received.

it Resolved That the presentation by Krystin O'Grady, Sunderland Ringette Association with respect to Response to Early Ice be received.

it Resolved That the presentation by Clayton Quinn, President - Beaverton Agricultural Society with respect to Response to Early Ice be received.

it Resolved That the presentation by Scott Blair with respect to Response to Early Ice be received.

it Resolved That Council receives all public comments/questions with respect to Delegations, Early Ice.

it Resolved That the items listed in Section 9.1 Early Ice at Brock Township Arenas be received.

it Resolved That Council break for a recess at 8:00 p.m.

it Resolved that all additional electronic correspondence, with respect to Early Ice, be received.

It Resolved That Report 2025-PRF-023, titled “Early Ice 2026-2027 Season”, be received; and That Council selects Option Number 3, “Cannington Arena in 2026-2027 season and onward”, whereby staff procced with the capital improvements to the Rick MacLeish Memorial Community Centre, to support early ice installation for 2026/2027 season, as outlined in Report 2025-PRF-023; and That Council authorize staff to draw from the Cannington Arena Reserve in order to fund the capital improvements to the Rick MacLeish Memorial Community Centre, to support early ice installation for 2026/2027 season, as outlined in Report 2025-PRF-023; and That Council direct staff to proceed with procuring the capital improvements to the Rick MacLeish Memorial Community Centre, to support early ice installation for 2026/2027 season, as outlined in Report 2025-PRF-023; and That Council recommend to the Mayor to have consideration to include in the 2026 budget, the additional staffing costs to support early ice installation for the 2026/2027 season.

It Resolved That Communication Number 660/25, Request for use of Fairgrounds and Sunderland Memorial Arena for the Sunderland Fall Fair in 2026, submitted by Debra Brethour, President, Sunderland Agricultural Society be received; and That Council approve the request subject to the Sunderland Memorial Arena renovations being completed.

it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1: Special Council - October 8, 2025 Council - October 14, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2: Manilla Hall Community Association - September 17, 2025 Brock Tourism Advisory Committee - September 16, 2025 Non-Profit Sector Advisory Committee - September 9, 2025

the Township of Brock spans 422 square kilometers and is home to nearly 13,000 residents across numerous hamlets and three distinct villages; And Whereas the cancellation of the local newspaper in 2023 has made Canada Post branches an essential communications lifeline for residents and businesses, serving as the last physical and institutional connection to the broader world; And Whereas local Canada Post branches and rural mail delivery are critical to municipal operations, including the distribution of property tax notices, permits, planning notifications, legal documents, and emergency communications; And Whereas the closure of any Canada Post branch or removal of rural mail delivery would impose logistical burdens, increase municipal costs, and risk delays in both routine and urgent communications; And Whereas such closures would disproportionately affect small businesses, entrepreneurs, seniors, individuals with limited mobility, and residents without reliable transportation, thereby creating inequitable access to essential services; And Whereas the Government of Canada’s directive to Canada Post to modernize services must not come at the expense of accessibility and equity for rural communities; And Whereas Canada Post’s ongoing negotiations with the Canadian Union of Postal Workers emphasize commitments to service continuity and workforce stability, which would be undermined by rural service reductions; Therefore Be It Resolved That the Council of the Corporation of th

it Resolved That By-law Number 3371-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on October 27, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

it Resolved That the meeting of Council adjourn at 9:15 p.m.

Be it Resolved That the agenda be amended to bring forward Public Questions with respect to Early Ice, and Correspondence Section 9.1 Early Ice at Brock Township Arenas, following Section 8. Delegations.

Be it Resolved That the presentation by Karen Gillespie with respect to Response to Early Ice be received.

Be it Resolved That the presentation by Krystin O'Grady, Sunderland Ringette Association with respect to Response to Early Ice be received.

Council - October 27, 2025 Be it Resolved That the presentation by Clayton Quinn, President - Beaverton Agricultural Society with respect to Response to Early Ice be received.

Be it Resolved That the presentation by Scott Blair with respect to Response to Early Ice be received.

Be it Resolved That Council receives all public comments/questions with respect to Delegations, Early Ice.

Be it Resolved That the items listed in Section 9.1 Early Ice at Brock Township Arenas be received.

Be it Resolved That Council break for a recess at 8:00 p.m.

Be it Resolved that all additional electronic correspondence, with respect to Early Ice, be received.

Be It Resolved That Report 2025-PRF-023, titled “Early Ice 2026- 2027 Season”, be received; and That Council selects Option Number 3, “Cannington Arena in 2026- 2027 season and onward”, whereby staff procced with the capital improvements to the Rick MacLeish Memorial Community Centre, to support early ice installation for 2026/2027 season, as outlined in Report 2025-PRF-023; and That Council authorize staff to draw from the Cannington Arena Reserve in order to fund the capital improvements to the Rick MacLeish Memorial Community Centre, to support early ice installation for 2026/2027 season, as outlined in Report 2025-PRF- 023; and That Council direct staff to proceed with procuring the capital improvements to the Rick MacLeish Memorial Community Centre, to support early ice installation for 2026/2027 season, as outlined in Report 2025-PRF-023; and Council - October 27, 2025 That Council recommend to the Mayor to have consideration to include in the 2026 budget, the additional staffing costs to support early ice installation for the 2026/2027 season.

Be It Resolved That Communication Number 660/25, Request for use of Fairgrounds and Sunderland Memorial Arena for the Sunderland Fall Fair in 2026, submitted by Debra Brethour, President, Sunderland Agricultural Society be received; and That Council approve the request subject to the Sunderland Memorial Arena renovations being completed. Council - October 27, 2025

Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:  Special Council - October 8, 2025  Council - October 14, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2:  Manilla Hall Community Association - September 17, 2025  Brock Tourism Advisory Committee - September 16, 2025  Non-Profit Sector Advisory Committee - September 9, 2025

Council - October 27, 2025 Whereas the Township of Brock spans 422 square kilometers and is home to nearly 13,000 residents across numerous hamlets and three distinct villages; And Whereas the cancellation of the local newspaper in 2023 has made Canada Post branches an essential communications lifeline for residents and businesses, serving as the last physical and institutional connection to the broader world; And Whereas local Canada Post branches and rural mail delivery are critical to municipal operations, including the distribution of property tax notices, permits, planning notifications, legal documents, and emergency communications; And Whereas the closure of any Canada Post branch or removal of rural mail delivery would impose logistical burdens, increase municipal costs, and risk delays in both routine and urgent communications; And Whereas such closures would disproportionately affect small businesses, entrepreneurs, seniors, individuals with limited mobility, and residents without reliable transportation, thereby creating inequitable access to essential services; And Whereas the Government of Canada’s directive to Canada Post to modernize services must not come at the expense of accessibility and equity for rural communities; And Whereas Canada Post’s ongoing negotiations with the Canadian Union of Postal Workers emphasize commitments to service continuity and workforce stability, which would be undermined by rural service reductions; Therefore Be It Resolved That t

Be it Resolved That By-law Number 3371-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on October 27, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

Be it Resolved That the meeting of Council adjourn at 9:15 p.m.