Council Meeting

BE IT RESOLVED THAT Committee of the Whole recommendations from the September 11, 2023 meeting be adopted.

BE IT RESOLVED THAT Council adopt the following minutes: Special Council - August 10, 2023 Special Council - Closed - August 10, 2023 Council - August 14, 2023 Council - Closed - August 14, 2023 Special Council - August 18, 2023 Committee of the Whole - September 11, 2023 Committee of the Whole - Closed - September 11, 2023 Special Council - September 11, 2023 Special Council - September 18, 2023 AND THAT Council receives the following minutes: Manilla Hall Community Association - June 14, 2023

BE IT RESOLVED THAT Communication 524/23, Sunderland Maple Syrup Festival 2024, submitted by the Sunderland Maple Syrup Festival Committee be received; and THAT Staff will assist with any Township road closures that are required; and THAT the Sunderland Maple Syrup Festival will be required to contact the Region of Durham for the street closure of River Street; and THAT the Sunderland Maple Syrup Festival will provide Township staff with their Road's Management Strategic Plan to be reviewed and discussed with staff prior to the event held on April 6-7, 2024; and THAT the Sunderland Maple Syrup Festival Committee will provide insurance prior to the event; and THAT Staff will provide snow removal and street clearing prior to the event; and THAT Staff will provide signs and pylons; and THAT the Sunderland Memorial Community Centre washroom will be available during the event; and THAT Council approve free exclusive use of the Sunderland Town Hall both the upper and lower levels; and THAT Council approve free exclusive use of the Arena Auditorium from Friday, April 5th starting at 4:00 p.m. - until 5:00 p.m. on Sunday, April 7th, 2024; and THAT the Mayor and Members of Council be present for the opening ceremonies should their schedules permit; and THAT Council approve free exclusive use of the concession booth on the lower level, as well as the kitchen within the auditorium to be used as a food vendor during the event.

BE IT RESOLVED THAT Communication Number 540/23, Rail Shelter Relocation to the Beaver River Museum, submitted by the Beaverton Thorah Eldon Historical Society be received; and THAT Council direct staff to bring back a report to a future agenda.

BE IT RESOLVED THAT Communication Number 541/23, Request to Purchase Township Easement, submitted by Terry Rowland be received.

BE IT RESOLVED THAT Communication Number 542/23, Thorah Island Road Maintenance Funding Request, submitted by Thorah Island Rate Payers Association be received; and THAT $30,000 be considered to be added to the Thorah Island Road maintenance reserve fund during the 2024 budget deliberations.

BE IT RESOLVED THAT Communication Number 559/23, Right hand lane request at the intersection of Highway 48 and Highway 12, submitted by Donna Simmons be received; and THAT Council direct staff to forward the request to the MTO for their consideration of safety measures for this intersection including a right-hand turn lane or roundabout; and THAT staff forward the request to the Region of Durham for their information.

BE IT RESOLVED THAT communication number 561/22 submitted by Justin Kouba regarding the Beaver River Bait lease renewal, be received; and THAT Council approve the continuation of the Beaver River Bait lease at the Beaverton Harbour for the months of November 2023 - March 2024; and THAT Council has no objection to the addition of security cameras on the bait shop; and THAT the cost of electricity to operate the security cameras will be incurred by the operator, Justin Kouba; and THAT the Mayor and Clerk are hereby authorized to enter into an agreement with Justin Kouba for the Beaver River Bait lease.

BE IT RESOLVED THAT Council break for a recess at 8:00 p.m.

BE IT RESOLVED THAT Communication Number 576/23, Mental Wellness Program Bursary Award be received for information.

BE IT RESOLVED THAT Communication Number 577/23, Safe Community Project Assist Campaign Funding be received for information.

BE IT RESOLVED THAT Communication Number 578/23, Fence Bylaw Exemption, submitted by Melissa Coopman be received; and THAT Council grant a variance for an exterior fence for 44 Ball Avenue East, Beaverton, having a total height of 1.53 metres (5ft) from the Township’s Fence By-law 786-85-PP, as shown on Attachments ‘A’ and ‘B’ attached.

BE IT RESOLVED THAT Communication Number 579/23, Increased Pedestrian Safety - Main Street East, Beaverton, submitted by Colin Theodoru be received; and THAT the request for a sidewalk connecting Main Street East and James Street in Beaverton be considered during the 2024 budget deliberations.

BE IT RESOLVED THAT Communication Number 580/23, Noise By-Law Exemption, 270 King Street, Beaverton, New School Site, submitted by David Gregoris of Pre-Eng Contracting Limited be received; and THAT Council has no objection to an exemption of Noise By-law 3118-2022 for Tuesday, October 3 and Wednesday, October 4, 2023 for David Gregoris at the location of 270 King Street Beaverton.

BE IT RESOLVED THAT Communication Number 560/23 submitted by the Sunderland Santa Claus Parade Committee with respect to the Sunderland Santa Claus Parade on December 9, 2023 be received; and THAT Council has no objections for the request to host the 2023 Sunderland Santa Claus Parade on December 9, 2023 subject to the organizers obtaining a road occupancy permit from the Durham Region Works Department, and traffic control assistance being obtained from Durham Regional Police Services; and THAT Council approves free use of the Sunderland Memorial Arena for the public skate subject to ice time being booked through the Recreation and Leisure Coordinator.

BE IT RESOLVED THAT By-laws 3212-2023, and By-law 3215-2023 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

BE IT RESOLVED THAT By-law Number 3214-2023, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 25, 2023 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

BE IT RESOLVED THAT the meeting of Council adjourn at 8:43 p.m.

BE IT RESOLVED THAT communication number 561/22 submitted by Justin Kouba regarding the Beaver River Bait lease renewal, be received; and Council - September 25, 2023 THAT Council approve the continuation of the Beaver River Bait lease at the Beaverton Harbour for the months of November 2023 - March 2024; and THAT Council has no objection to the addition of security cameras on the bait shop; and THAT the cost of electricity to operate the security cameras will be incurred by the operator, Justin Kouba; and THAT the Mayor and Clerk are hereby authorized to enter into an agreement with Justin Kouba for the Beaver River Bait lease.

Council - September 25, 2023 BE IT RESOLVED THAT By-law Number 3214-2023, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 25, 2023 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.