Council Meeting

It Resolved That the delegation and Communication Number 349/24, Request to have Backyard Chickens, submitted by Justin Hackett be received.

it Resolved that Council adopts the Committee of the Whole recommendations from the meetings held on April 8 and April 29, 2024.

It Resolved That Council adopts all minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1: Committee of the Whole - March 25, 2024 Council - March 25, 2024 Committee of the Whole - April 8, 2024 Special Council - April 15, 2024 Special Council - Closed - April 15, 2024

it resolved that communication number 146/24 Durham Agricultural Advisory Committee Resolution Backyard Chickens within Urban and Rural Settlement Areas be received; and That Council partially support the resolution from the Durham Agricultural Advisory Committee of not permitting backyard chickens within Urban Areas; and That Council direct staff to report back with options on backyard chickens permitted within Rural Residential and Hamlet Settlement Areas, as well as to include the results of the survey.

It Resolved That Communication Number 344/24, Request of Partnership between Township of Brock and Beaverton Thorah Eldon Historical Society (BTEHS) - Stewardship of 12 Portraits be received; and That Council direct staff to report back on options for inside locations that the portraits could be located.

It Resolved That Communication Number 345/24, Request for Early Ice 2024-2025 Season, submitted by Brock Minor Hockey Association be received; and That, due to previously scheduled events including the Fall Fair, the request be respectfully denied, however, staff be directed to work with the Brock Minor Hockey Association to provide ice as soon as possible; and That Council direct staff to report back with a plan for early ice installation for the 2025/2026 season in any arena.

It Resolved That Communication Number 358/24, Request for Early Ice for the 2024-2025 Season, submitted by the Sunderland Ringette Association be received; and That, due to previously scheduled events including the Fall Fair, the request be respectfully denied, however, staff be directed to work with the Sunderland Ringette Association to provide ice as soon as possible; and That Council direct staff to report back with a plan for early ice installation for the 2025/2026 season in any arena.

It Resolved That Communication Number 382/24, Bridge Closure on Durham Region Road 15, submitted by the Brock Board of Trade be received.

It Resolved That Communication Number 386/24, 2024 Manilla Hall Community Association Events, submitted by the Manilla Hall Community Association be received; and That the list of events be forwarded to the Communications and Tourism Officer for assistance with promotion; and That the list of events be forwarded to staff for confirmation of facility booking.

It Resolved That Communication Numbers 395/24 and 430/24 with respect to King Street Park, Beaverton, submitted by Travis Dukelow and John Ducker be received; and That Communication Numbers 395/24 and 430/24 be forwarded to staff.

It Resolved That Communication Number 438/24, Request for Installation of Crossing Guard at Train Tracks for Safe Passage of Students Residing in Ethel Park, Beaverton be received.

It Resolved That Communication 452/24 with respect to Night Markets, submitted by The Nourish and Develop Foundation be received; and That Council has no objection to the operation of the night market on May 28, June 25, July 30, August 27 and September 24; and That barricades will be provided for TNDF to close the road at the corner of Cameron and York Street to the parking lot at the Nourish and Development Foundation building on York Street between the hours of 4:00 p.m. and 7:30 p.m. on the aforementioned dates; and That proof of liability insurance be provided in the amount of $2,000,000 (two million) naming the Township of Brock as additional insured; and That Council pass By-law 3262-2024, temporarily closing York Street on the dates and times indicated within Communication Number 452/24.

It Resolved That Communication Number 456/24, Special Occasion Permit Request, submitted by the Sunderland Lions Club be received; and That Council has no objection to the Sunderland Lions Car Draw event to be held at the Sunderland Memorial Arena on June 8, 2024 subject to proof of insurance in the amount of $2,000,000 with the Township of Brock named as additional insured be provided; and That a copy of the Special Occasion Permit be provided to the Township; and That the Lions Club comply with all regulations of the Liquor License Board of Ontario and the Municipal Alcohol Policy; and That Council designate this an event of municipal significance for the purpose of obtaining the required liquor license.

It Resolved That Communication Number 457/24, Road Closure Request for 100th Anniversary of Cenotaph, Parade in Beaverton, submitted by the Beaverton Legion be received; and That Council has no objections to the request to hold the 100th Anniversary of the Beaverton Cenotaph to be held on June 9, 2024 subject to the organizers obtaining a road occupancy permit from the Durham Region Works Department; and That the organizers obtain traffic control assistance from the Durham Regional Police Services; and That proof of liability insurance be provided in the amount of $2,000,000 (two million) naming the Township of Brock as additional insured; and That staff provide road barricades for the event, and That Council pass By-law 3263-2024 to temporarily close Osborne and Simcoe Streets on the dates and times indicated within Communication Number 457/24.

It Resolved That Communication Number 460/24, Speed Limit Reduction Request and Petition - Blackwater Road, submitted by Brittany Dagnall be received; and That Council direct staff to investigate and report back.

it Resolved That communication number 461/24 as submitted by Amanda Lau on behalf of the Beaverton Agricultural Society with respect to the 2024 Beaverton Fall Fair be received; and That Council approve the children's parade on Friday, September 13 at 12:15 p.m. subject to the Beaverton Agricultural Society obtaining a road occupancy permit from the Region of Durham; and That Council pass By-law 3264-2024 to temporarily close Simcoe and Main Streets for the date and time indicated within Communication Number 461/24; and That after hours access to the Foster Hewitt Memorial Community Centre be approved; and That in-kind donations of additional garbage receptacles and additional picnic tables be provided by staff subject to availability; and That the request and cost for 6 portable toilets with 1 accessible toilet as well as 2 portable handwashing stations be the responsibility of the Beaverton Agricultural Society; and That the 'organizer' provide the Clerks Department with proof of insurance with a minimum amount of $5,000,000 naming the Township of Brock as an additional insured.

it Resolved That Council direct staff to report back on a survey policy which takes into consideration when and how surveys are prepared, delivered and weighted.

It Resolved That By-laws 3252-2024, 3255-2024, 3256-2024, 3260-2024, 3261-2024, 3262-2024, 3263-2024, and 3264-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

it Resolved That By-law 3253-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

it Resolved That By-law 3254-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

it Resolved That Council break for a recess at 7:32 p.m. for a 5 minute break.

It Resolved That By-law Number 3258-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on April 29, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

It Resolved That the meeting of Council adjourn at 7:40 p.m.

Be It Resolved That the delegation and Communication Number 349/24, Request to have Backyard Chickens, submitted by Justin Hackett be received.

Be it Resolved that Council adopts the Committee of the Whole recommendations from the meetings held on April 8 and April 29, 2024.

Be It Resolved That Council adopts all minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1:  Committee of the Whole - March 25, 2024 Council - April 29, 2024  Council - March 25, 2024  Committee of the Whole - April 8, 2024  Special Council - April 15, 2024  Special Council - Closed - April 15, 2024

Be it resolved that communication number 146/24 Durham Agricultural Advisory Committee Resolution Backyard Chickens within Urban and Rural Settlement Areas be received; and That Council partially support the resolution from the Durham Agricultural Advisory Committee of not permitting backyard chickens within Urban Areas; and Council - April 29, 2024 That Council direct staff to report back with options on backyard chickens permitted within Rural Residential and Hamlet Settlement Areas, as well as to include the results of the survey.

Be It Resolved That Communication Number 344/24, Request of Partnership between Township of Brock and Beaverton Thorah Eldon Historical Society (BTEHS) - Stewardship of 12 Portraits be received; and That Council direct staff to report back on options for inside locations that the portraits could be located.

Be It Resolved That Communication Number 345/24, Request for Early Ice 2024-2025 Season, submitted by Brock Minor Hockey Association be received; and That, due to previously scheduled events including the Fall Fair, the request be respectfully denied, however, staff be directed to work with the Brock Minor Hockey Association to provide ice as soon as possible; and That Council direct staff to report back with a plan for early ice installation for the 2025/2026 season in any arena. Council - April 29, 2024

Be It Resolved That Communication Number 358/24, Request for Early Ice for the 2024-2025 Season, submitted by the Sunderland Ringette Association be received; and That, due to previously scheduled events including the Fall Fair, the request be respectfully denied, however, staff be directed to work with the Sunderland Ringette Association to provide ice as soon as possible; and That Council direct staff to report back with a plan for early ice installation for the 2025/2026 season in any arena.

Be It Resolved That Communication Number 382/24, Bridge Closure on Durham Region Road 15, submitted by the Brock Board of Trade be received.

Be It Resolved That Communication Number 386/24, 2024 Manilla Hall Community Association Events, submitted by the Manilla Hall Community Association be received; and That the list of events be forwarded to the Communications and Tourism Officer for assistance with promotion; and That the list of events be forwarded to staff for confirmation of facility booking.

Be It Resolved That Communication Numbers 395/24 and 430/24 with respect to King Street Park, Beaverton, submitted by Travis Dukelow and John Ducker be received; and That Communication Numbers 395/24 and 430/24 be forwarded to staff.

Council - April 29, 2024 Be It Resolved That Communication Number 438/24, Request for Installation of Crossing Guard at Train Tracks for Safe Passage of Students Residing in Ethel Park, Beaverton be received.

Be It Resolved That Communication 452/24 with respect to Night Markets, submitted by The Nourish and Develop Foundation be received; and That Council has no objection to the operation of the night market on May 28, June 25, July 30, August 27 and September 24; and That barricades will be provided for TNDF to close the road at the corner of Cameron and York Street to the parking lot at the Nourish and Development Foundation building on York Street between the hours of 4:00 p.m. and 7:30 p.m. on the aforementioned dates; and That proof of liability insurance be provided in the amount of $2,000,000 (two million) naming the Township of Brock as additional insured; and That Council pass By-law 3262-2024, temporarily closing York Street on the dates and times indicated within Communication Number 452/24.

Be It Resolved That Communication Number 456/24, Special Occasion Permit Request, submitted by the Sunderland Lions Club be received; and Council - April 29, 2024 That Council has no objection to the Sunderland Lions Car Draw event to be held at the Sunderland Memorial Arena on June 8, 2024 subject to proof of insurance in the amount of $2,000,000 with the Township of Brock named as additional insured be provided; and That a copy of the Special Occasion Permit be provided to the Township; and That the Lions Club comply with all regulations of the Liquor License Board of Ontario and the Municipal Alcohol Policy; and That Council designate this an event of municipal significance for the purpose of obtaining the required liquor license.

Be It Resolved That Communication Number 457/24, Road Closure Request for 100th Anniversary of Cenotaph, Parade in Beaverton, submitted by the Beaverton Legion be received; and That Council has no objections to the request to hold the 100th Anniversary of the Beaverton Cenotaph to be held on June 9, 2024 subject to the organizers obtaining a road occupancy permit from the Durham Region Works Department; and That the organizers obtain traffic control assistance from the Durham Regional Police Services; and That proof of liability insurance be provided in the amount of $2,000,000 (two million) naming the Township of Brock as additional insured; and That staff provide road barricades for the event, and That Council pass By-law 3263-2024 to temporarily close Osborne and Simcoe Streets on the dates and times indicated within Communication Number 457/24.

Be It Resolved That Communication Number 460/24, Speed Limit Reduction Request and Petition - Blackwater Road, submitted by Brittany Dagnall be received; and That Council direct staff to investigate and report back.

Be it Resolved That communication number 461/24 as submitted by Amanda Lau on behalf of the Beaverton Agricultural Society with respect to the 2024 Beaverton Fall Fair be received; and That Council approve the children's parade on Friday, September 13 at 12:15 p.m. subject to the Beaverton Agricultural Society obtaining a road occupancy permit from the Region of Durham; and That Council pass By-law 3264-2024 to temporarily close Simcoe and Main Streets for the date and time indicated within Communication Number 461/24; and That after hours access to the Foster Hewitt Memorial Community Centre be approved; and That in-kind donations of additional garbage receptacles and additional picnic tables be provided by staff subject to availability; and That the request and cost for 6 portable toilets with 1 accessible toilet as well as 2 portable handwashing stations be the responsibility of the Beaverton Agricultural Society; and That the 'organizer' provide the Clerks Department with proof of insurance Council - April 29, 2024 with a minimum amount of $5,000,000 naming the Township of Brock as an additional insured.

Be it Resolved That Council direct staff to report back on a survey policy which takes into consideration when and how surveys are prepared, delivered and weighted.

Be It Resolved That By-laws 3252-2024, 3255-2024, 3256-2024, 3260-2024, 3261-2024, 3262-2024, 3263-2024, and 3264-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

Council - April 29, 2024 Be it Resolved That By-law 3253-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

Be it Resolved That By-law 3254-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

Be it Resolved That Council break for a recess at 7:32 p.m. for a 5 minute break.

Be It Resolved That By-law Number 3258-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on April 29, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO. Council - April 29, 2024

Be It Resolved That the meeting of Council adjourn at 7:40 p.m.