Committee of The Whole

it Resolved That the presentation by Region Chair John Henry and CAO Elaine Baxter-Trahair with respect to Regional Chair Annual Update be received.

it Resolved That the presentation by Steve Stewart, Deloitte LLP, and the Deloitte Report - 2023 Financial Audit - Township of Brock Audited Financial Statements, be received; and That this resolution be ratified by Council at their meeting on June 24, 2024.

It Resolved That the presentation by Simon Glass, Ainley Group on behalf of Durham Region with respect to Beaverton Employment Lands SSPS Class EA be received.

It Resolved That Report 2024-FI-019, Exemptions to the Fees and Charges By-Law – January to May be received; and That Staff continue to track the alternative fee agreements and report back to Council later in 2024, as part of the 2025 budget.

It Resolved That Report 2024-FI-016, 2023 Year-End Deficit and Year-End Reserves Balances be received; and That Council approve the transfer from Rate Stabilization of $43,294 to cover the 2023 year-end Deficit; and That Council approve the transfer of $11,570 to the Library Rate Stabilization Reserve for year-end 2023; and That this resolution be ratified by Council at their meeting on June 24, 2024.

It Resolved That Report 2024-OP-010, Sidewalk Installations be received; and That Committee approve the additional funding with an upset limit of $50,000, and That the funding for this additional work be provided from the Development Charges, and That this resolution be ratified at the Council Meeting of June 24, 2024.

It Resolved That Report 2024-PRF-016, Real Ice Review be received; and That staff be directed to arrange for the removal and return of the Real Ice system and associated equipment, save any plumbing installations, to Elexicon Energy; and That Council permit the reassignment of the previously approved capital funds for this system to be held for the 2025 Capital budget deliberations for the replacement of the Infrared system at the Foster Hewitt Memorial Community Centre; and That this resolution be ratified by Council at their meeting on June 24, 2024.

It Resolved That Council receive Report 2024-PRF-015 Arena Advertising for information; and That staff be permitted to amend the 2024 Fees Bylaw to include in-ice advertising for the 2024-2025 season; and That staff be directed not to collect advertising for the Sunderland Arena due to the scheduled renovation; and That this resolution be ratified by Council at their meeting on June 24, 2024.

it Resolved That Committee of the Whole break for a recess at 5:05 p.m.

It Resolved That Memorandum 2024-TED-003, Non-Profit Sector Advisory Committee Use of Funding Request be received; and That Council approve the use of the Non-Profit Sector Advisory Committees request to use funding to purchase a flag; and That Council approve the use of the Brock Township logo within the design of the new flag.

It Resolved That Memorandum 2024-GG-014, 2024 Township of Brock and Durham Region Accessibility Awards be received; and That Council endorse the recommended nomination of the Thrift Hub for the Brock and Durham Region Accessibility Awards.

It Resolved That Report 2024-DS-008, Downtown Community Improvement Plan Recommendation Report, be received; and That Council endorse the new Downtown Community Improvement Plan and Community Improvement Project Areas found in Attachments 1 and 2; and That the draft by-laws found in Attachments 1, 2, and 3 be adopted by Council at the June 24 Council meeting.

It Resolved That Memorandum 2024-GG-013, Modernization of Procurement Practice be received.

It Resolved That the Committee of the Whole meeting adjourn at 5:44 p.m.

Be it Resolved That the presentation by Region Chair John Henry and CAO Elaine Baxter-Trahair with respect to Regional Chair Annual Update be received.

Be it Resolved That the presentation by Steve Stewart, Deloitte LLP, and the Deloitte Report - 2023 Financial Audit - Township of Brock Audited Financial Statements, be received; and That this resolution be ratified by Council at their meeting on June 24, 2024.

Be It Resolved That the presentation by Simon Glass, Ainley Group on behalf of Durham Region with respect to Beaverton Employment Lands SSPS Class EA be received. Committee of the Whole - June 24, 2024

Be It Resolved That Report 2024-FI-019, Exemptions to the Fees and Charges By-Law – January to May be received; and That Staff continue to track the alternative fee agreements and report back to Council later in 2024, as part of the 2025 budget.

Be It Resolved That Report 2024-FI-016, 2023 Year-End Deficit and Year-End Reserves Balances be received; and That Council approve the transfer from Rate Stabilization of $43,294 to cover the 2023 year-end Deficit; and That Council approve the transfer of $11,570 to the Library Rate Stabilization Reserve for year-end 2023; and That this resolution be ratified by Council at their meeting on June 24, 2024.

Be It Resolved That Report 2024-OP-010, Sidewalk Installations be received; and That Committee approve the additional funding with an upset limit of $50,000, and That the funding for this additional work be provided from the Development Charges, and That this resolution be ratified at the Council Meeting of June 24, 2024.

Be It Resolved That Report 2024-PRF-016, Real Ice Review be received; and That staff be directed to arrange for the removal and return of the Real Ice system and associated equipment, save any plumbing installations, to Elexicon Energy; and That Council permit the reassignment of the previously approved capital funds for this system to be held for the 2025 Capital budget deliberations for the replacement of the Infrared system at the Foster Hewitt Memorial Community Centre; and That this resolution be ratified by Council at their meeting on June 24, 2024. Committee of the Whole - June 24, 2024

Be It Resolved That Council receive Report 2024-PRF-015 Arena Advertising for information; and That staff be permitted to amend the 2024 Fees Bylaw to include in-ice advertising for the 2024-2025 season; and That staff be directed not to collect advertising for the Sunderland Arena due to the scheduled renovation; and That this resolution be ratified by Council at their meeting on June 24, 2024.

Be it Resolved That Committee of the Whole break for a recess at 5:05 p.m.

Committee of the Whole - June 24, 2024 Be It Resolved That Memorandum 2024-TED-003, Non-Profit Sector Advisory Committee Use of Funding Request be received; and That Council approve the use of the Non-Profit Sector Advisory Committees request to use funding to purchase a flag; and That Council approve the use of the Brock Township logo within the design of the new flag.

Be It Resolved That Memorandum 2024-GG-014, 2024 Township of Brock and Durham Region Accessibility Awards be received; and That Council endorse the recommended nomination of the Thrift Hub for the Brock and Durham Region Accessibility Awards.

Be It Resolved That Report 2024-DS-008, Downtown Community Improvement Plan Recommendation Report, be received; and That Council endorse the new Downtown Community Improvement Plan and Community Improvement Project Areas found in Attachments 1 and 2; and Committee of the Whole - June 24, 2024 That the draft by-laws found in Attachments 1, 2, and 3 be adopted by Council at the June 24 Council meeting.

Be It Resolved That Memorandum 2024-GG-013, Modernization of Procurement Practice be received.

Be It Resolved That the Committee of the Whole meeting adjourn at 5:44 p.m.