Committee of The Whole

BE IT RESOLVED THAT Report 2023-FI-007, Asset Retirement Obligations be received; and THAT Council authorize staff to prepare an RFQ for consulting service relating to the requirements under the Asset Retirement Obligations standard; and THAT Staff report back on the results of the RFQ and award of service, taking into consideration the appropriate funding source.

BE IT RESOLVED THAT Report 2023-FI-011, 2022 Annual Statement of Development Charge Activity be received.

BE IT RESOLVED THAT Report 2023-CO-006 Tender B2023-PW-09 Winter Sand be received; and THAT Council authorize staff to award Tender B2023-PW-09 Winter Sand to Robert E. Young Construction Ltd.

BE IT RESOLVED THAT report 2023-CO-007, Tender B2023-PW-16-Three quarter ton truck be received; and THAT staff be authorized to proceed with the recommendation of awarding the tender to Polito Ford Lincoln LMT in the amount of $66,512.81 plus HST; and THAT the entire purchase of $66,512.81 (plus non refundable HST) be

BE IT RESOLVED THAT Report 2023-CO-008, James Street Parking Concerns be received; and THAT Council approve no parking along the entire west side of James Street from River Street to Doble Street; and THAT Council approve no parking on the west and east side on James Street within 30 metres northerly from River Street; and That Council authorize staff to amend consolidated Traffic By-law 957-88-PP to enact the no parking restrictions on James Street as outlined in Report 2023-CO-008.

BE IT RESOLVED THAT Report 2023-PRF-013, Electric Ice Resurfacer Tender Results be received; and THAT staff be directed to enter into a contract with Zamboni Company Ltd. for an electric ice resurfacing unit at a cost of $135,835.00 not including HST to be funded as follows: $100,000 from the 2022 Capital Budget $35,835 from the Capital Reserve Fund – Arena

BE IT RESOLVED that committee receive Report 2023-PRF-014; and THAT staff be directed to enter into and agreement with Larkin Architect Limited to draft the design to be included in a RFQ (request for quote) process; and THAT staff consult with the Sunderland Town Hall Ad-hoc Committee on the designs by bringing concepts from Larkin Architect Limited; and THAT staff obtain a minimum of three quotes for the build and installation of the Sunderland Town Hall main entrance and exterior balcony doors and report back for approval at the May 23,2023 Council meeting.

BE IT RESOLVED THAT Memorandum 2023-PRF-016, Printed Recreation Guides Update be received.

BE IT RESOLVED THAT Report 2023-GG-016 Equity, Diversity, and Inclusion be received; and THAT the Equity, Diversity, and Inclusion Commitment, attached as Appendix ”1” to report 2023-GG-016, be adopted by Council; and THAT staff work toward implementation of the recommended next steps as listed in the Equity, Diversity, and Inclusion Commitment. To build an internal ED&I Committee. To build a Township of Brock ED&I dedicated webpage.

BE IT RESOLVED THAT Committee of the Whole break for a recess at 11:32 a.m. until 11:37 a.m.

BE IT RESOLVED THAT Committee of the Whole proceed into a Closed Meeting at 11:37 a.m. to discuss the following matters: The security of the property of the municipality or local board pursuant to Section 239(2)(a) of the Municipal Act litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act

BE IT RESOLVED THAT Committee of the Whole rise & report from Closed Meeting at TIME a.m. p.m.; and, THAT Committee endorse all direction provided to staff, at the Closed Meeting of Committee of the Whole, held on May 8, 2023.

BE IT RESOLVED THAT Ontario Good Roads Conference reports agenda item 10.1 and 10.2 as submitted by Regional Councillor Jubb and Councillor Frank, respectively, be received.

BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 12:31 p.m.

BE IT RESOLVED THAT Report 2023-FI-007, Asset Retirement Obligations be received; and THAT Council authorize staff to prepare an RFQ for consulting service relating to the requirements under the Asset Retirement Obligations standard; and Committee of the Whole - May 8, 2023 THAT Staff report back on the results of the RFQ and award of service, taking into consideration the appropriate funding source.

Committee of the Whole - May 8, 2023 BE IT RESOLVED THAT report 2023-CO-007, Tender B2023-PW- 16-Three quarter ton truck be received; and THAT staff be authorized to proceed with the recommendation of awarding the tender to Polito Ford Lincoln LMT in the amount of $66,512.81 plus HST; and THAT the entire purchase of $66,512.81 (plus non refundable HST) be

BE IT RESOLVED THAT Report 2023-PRF-013, Electric Ice Resurfacer Tender Results be received; and THAT staff be directed to enter into a contract with Zamboni Committee of the Whole - May 8, 2023 Company Ltd. for an electric ice resurfacing unit at a cost of $135,835.00 not including HST to be funded as follows:  $100,000 from the 2022 Capital Budget  $35,835 from the Capital Reserve Fund – Arena

BE IT RESOLVED THAT Memorandum 2023-PRF-016, Printed Recreation Guides Update be received. Committee of the Whole - May 8, 2023

BE IT RESOLVED THAT Committee of the Whole break for a recess at 11:32 a.m. until 11:37 a.m. Committee of the Whole - May 8, 2023