Council Meeting

BE IT RESOLVED THAT the order of the agenda be amended to bring forward the Delegation by Lowell Sedore at this time.

BE IT RESOLVED THAT the presentation by Lowell Sedore with respect to the purchase of a portion of land on Maple Beach Road be received for information; and THAT Council approves the installation of a privacy fence, set three feet in from the northern property line of the municipal lot (unopened road allowance), from the point of the front property line to the rear line of the dwelling at 25950 Maple Beach Road; and THAT Council directs staff to reach out to the owner of 25950 Maple Beach Road prior to installation to determine the type of fence and cost-sharing opportunities, and that the remaining length of the fence from the rear line of the dwelling at 25950 Maple Beach Road to the lake be chain link and installed on the boundary line.

BE IT RESOLVED THAT Council proceed into a Closed Meeting at 10:42 a.m. to discuss the following matters: labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act with respect to the Corporate Vehicle Use and Casual Travel Reimbursement Policy litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act with respect to Property Standards and Zoning Violation advice that is subject to solicitor-client privilege, including communications necessary for that purpose pursuant to Section 239(2)(f) of the Municipal Act with respect to the Beaverton Thorah Works Yard

BE IT RESOLVED THAT Council rise & report from Closed Meeting of Municipal Council at 12:47 p.m.; and, THAT Council endorse all direction provided to staff, at the Closed Meeting held on August 14, 2023.

BE IT RESOLVED THAT Council break for a recess at 12:47 p.m.

BE IT RESOLVED THAT Council adopt the following minutes: Council - July 17, 2023

BE IT RESOLVED THAT Report 2023-PRF-019, Community Halls be received.

BE IT RESOLVED THAT Report 2023-FI-020, 2022 Year End Surplus be received; and THAT Council approve the transfer of 2022 Year-End of $943,766 Surplus as follows: $62,113 to Library Tax Rate Stabilization Reserve; $19,100 to Sunderland Arena Reserve; $33,000 for Public Works Reserve for Streetlight Inventory Review; $53,000 to Public Works Reserve for Road Needs Study; $35,000 to Tax Rate Stabilization for CAO Recruitment Funds Transferred and Not Required in 2022; and $741,553 to Tax Rate Stabilization, pending upcoming 2024 budget discussions and/or in consideration of ongoing discussions in regards to the Sunderland Arena Renovation and Expansion Project.

BE IT RESOLVED THAT Resolution C-2023-175 be amended to insert wording "pending final approval of the exterior façade of the SeaCans"

BE IT RESOLVED THAT Report 2023-PRF-020, Cannington Historical SeaCans be received; and THAT Council approve the installation of three sea containers 'SeaCans' at the proposed site after site preparations have been completed pending final approval of the exterior façade of the SeaCans; and THAT Council authorize the Mayor and Clerk to enter into separate lease agreements with the Cannington Historical Society and the Cannington Haunted Attraction, which outlines the party’s responsibilities with building maintenance, repairs, operating costs and insurance.

BE IT RESOLVED THAT Report 2023-PRF-021, Electrical Safety Authority CSS Program be received.

BE IT RESOLVED THAT Council break for a recess at 2:58 p.m.

BE IT RESOLVED THAT Report 2023-FI-018 Sunderland Arena Renovation and Expansion Project - Next Steps be received; and THAT Council approve, in principal, the Sunderland Arena Renovation and Expansion Project; and THAT Council approve, in principal, a budget target of $9,200,000 to $10,000,000; and THAT Council direct staff to proceed with a formal ICIP De-Scope submission to the Provincial and Federal Governments; and THAT Council approve the establishment of an Arena Sub-Committee to lead the planning process leading up to the hiring of a Project Management Firm; and THAT Council approve of the establishment of a Project Management Committee to work with the Project Management Firm (once hired) to deliver the project; and THAT Council direct staff to proceed in hiring a Project Manager once staff have provided options to Council on the preferred project management process; and THAT Report FI-017, dated July 17, 2023, titled “Current Arena Status Report and Sunderland Arena Renovation and Expansion Project" be received. Yes (7) Regional Councillor Jubb, Councillor Doble, Mayor Schummer, Councillor Pettingill, Councillor Campbell, Councillor Canavan, and Councillor Frank

BE IT RESOLVED THAT Report 2022-GG-022 Road Closures for Special Events be received for information; and THAT Council approve the Sunderland Legion Branch 141 request for the Sunderland Legion Remembrance Day Service; and THAT Council deny the request of the Sunderland Legion Branch 141 for the Township of Brock to apply for, and assume all responsibility for the road closure; and THAT Council authorize staff to work with the Sunderland Legion Branch 141 to provide direction/assistance to the Legion in applying for the Special Permit Event registration and in connecting with DRPS for Police Escort services for the event.

BE IT RESOLVED THAT Communication Number 463/23, Relocation of Crossing Guard - Beaverton, submitted by Lauren Kuckty, Safety Officer for Durham Student Transportation Services be received; and THAT the Communication Number 463/23, Relocation of Crossing Guard - Beaverton be

BE IT RESOLVED THAT Communication Number 504/23, Special Occasion Permit Request - Manilla Community Hall, submitted by Leah Daniels be received; and THAT Council has no objection to the Leah Daniels Concert being held at the Manilla Community Hall on August 25, 2023 from 7:00 p.m. - 11:00 p.m.; and THAT Council approves the request subject to the receipt of proof of liability insurance in the amount of $2,000,000 (2 million) with the Township of Brock named as an additional insured to be provided to staff; and THAT the Leah Daniels Concert at Manilla Community Hall held on August 25, 2023 be designated an event of municipal significance for the purpose of obtaining the Special Occasion Permit and will be subject to compliance of the Municipal Alcohol Policy; and THAT a site plan, special occasion permit and list of servers be provided to staff prior to the event; and THAT Council grant an exemption to the Municipal Alcohol Policy to permit the sales and consumption of alcohol within the Manilla Community hall.

BE IT RESOLVED THAT Communication Numbers 497/23, 498/23, 499/23, 501/23, 502/23, 505/23, 508/23 and 517/23 regarding the Intent to purchase the lands at 24, 22, 10, 18, 2, 4/12/60, 16 and 20 Harbour Park Crescent, Beaverton, respectively, be received; and THAT staff be directed to respond to the requestors advising that the Township has commissioned a Waterfront Area and Open Space Plan for Beaverton which includes the lands at the Beaverton Harbour and when the study is complete the recommendations of the study will be presented to Council.

BE IT RESOLVED THAT communication number 506/23 as submitted by Amanda Lau on behalf of the Beaverton Agricultural Society with respect to the 2023 Beaverton Fall Fair be received; and THAT Council approve the children's parade on Friday, September 15 at 12:15 p.m. subject to the Beaverton Agricultural Society obtaining a road occupancy permit from the Region of Durham; and THAT after hours access to the Foster Hewitt Memorial Community Centre be approved; and THAT in-kind donations of additional garbage receptacles, recycling receptacles and additional picnic tables be provided by staff; and THAT staff coordinate the delivery of 6 portable toilets with 1 accessible toilet as well as 2 portable handwashing stations; and THAT the 'organizer' provide the Clerks Department with proof of insurance with a minimum amount of $2,000,000 naming the Township of Brock as an additional insured.

BE IT RESOLVED THAT Communication Number 511/23, Fence Bylaw Exemption, submitted by Samantha O'Connor be received; and THAT Council grant an exemption to Fence By-law 786-85-PP for a front yard fence variance on the easterly side at 310 Lakeland Crescent, Beaverton to allow the fence to be a total height of 1,830 mm (6ft) as illustrated in the communication.

BE IT RESOLVED THAT Communication 518/23 and 525/23 New Sidewalk Request, Sunderland, submitted by Rebecca Anderson and Holy Daly be received; and THAT the new sidewalk request in Sunderland be

THAT Resolution C-2023-189 be amended to add "That Council forward the correspondence to staff for a report back, taking into consideration a speed reduction to 40 km/h".

BE IT RESOLVED THAT Communication Number 519/23, Speed Limit Reduction Request, submitted by Matthew Marsh be received; and That Council forward the correspondence to staff for a report back, taking into consideration a speed reduction to 40 km/h.

WHEREAS the Township of Brock has passed policy Number PR8 – “Municipal Alcohol Policy” to regulate the use of alcohol in public facilities and open spaces; and WHEREAS the Municipal Alcohol Policy specified areas and facilities that are not eligible for Special Occasion Permits; and WHEREAS the Council of the Township of Brock deems it necessary to amend the Municipal Alcohol Policy to include certain facilities as eligible facilities to host Special Occasion Permitted events. BE IT THEREFORE RESOLVED THAT Council amend Section B. 3) of Policy PR8 – “Municipal Alcohol Policy” by removing Manilla Community Hall to read as follows: 3) All municipal facilities, parks and green spaces not identified in Section A, including: Wilfrid Community Hall Beaverton Harbour Brock Soccer Park THAT Council amend Policy PR8 – “Municipal Alcohol Policy” to reflect a Section A – Areas/Facilities Eligible for Special Occasion Permits to include Manilla Community Hall, Sunderland Town Hall, Beaverton Town Hall; and THAT Council delegate staff to make other grammatical amendments to Policy PR8 – “Municipal Alcohol Policy” as required.

BE IT RESOLVED THAT By-law 3206-2023 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

BE IT RESOLVED THAT By-law Number 3207-2023, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 14, 2023 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

BE IT RESOLVED THAT the meeting of Council adjourn at 4:50 p.m.

BE IT RESOLVED THAT Council proceed into a Closed Meeting at 10:42 a.m. to discuss the following matters:  labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act with respect to the Corporate Vehicle Use and Casual Travel Reimbursement Policy  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act with respect to Property Standards and Zoning Violation Council - August 14, 2023  advice that is subject to solicitor-client privilege, including communications necessary for that purpose pursuant to Section 239(2)(f) of the Municipal Act with respect to the Beaverton Thorah Works Yard

BE IT RESOLVED THAT Report 2023-FI-020, 2022 Year End Surplus be received; and Council - August 14, 2023 THAT Council approve the transfer of 2022 Year-End of $943,766 Surplus as follows:  $62,113 to Library Tax Rate Stabilization Reserve;  $19,100 to Sunderland Arena Reserve;  $33,000 for Public Works Reserve for Streetlight Inventory Review;  $53,000 to Public Works Reserve for Road Needs Study;  $35,000 to Tax Rate Stabilization for CAO Recruitment Funds Transferred and Not Required in 2022; and  $741,553 to Tax Rate Stabilization, pending upcoming 2024 budget discussions and/or in consideration of ongoing discussions in regards to the Sunderland Arena Renovation and Expansion Project.

THAT Resolution C-2023-189 be amended to add "That Council forward the correspondence to staff for a report back, taking into consideration a speed reduction to 40 km/h". Council - August 14, 2023

BE IT RESOLVED THAT By-law 3206-2023 be taken as read, enacted and signed by the Mayor and Municipal Clerk. Council - August 14, 2023