Special Council Meeting

BE IT RESOLVED THAT the presentation and comments made during the Statutory Public Meeting with respect to the application to amend the Zoning By-law to rezone lands at B1845 Regional Road 15, Beaverton, 13-2022-RA, be received.

BE IT RESOLVED THAT communication number 613/22 as submitted by Kevin and Dale Matthews with respect to traffic safety concerns on Durham Road 10, Sunderland be received; and THAT Staff forward these concerns to the Region of Durham.

BE IT RESOLVED THAT Council proceed into a Closed Meeting of Municipal Council at 10:18 a.m. to discuss the following matters: litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; pursuant to Section 239(2)(e) and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) of the Municipal Act with respect to Durham Region Development Charge Appeal & Drainage Matter. personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act with respect to Committees & Boards and Council Appointments.

BE IT RESOLVED THAT the agenda be amended to bring forward Report 2022-PCA-014 Waterfront Area and Open Space Plan, communication numbers 562, 564, 568, 575, 579, 565 and 576 at this time.

BE IT RESOLVED THAT staff report 2022-PCA-014, Award for RFP No. B2022-DS-01 Waterfront Area and Open Space Plan, be received; and THAT the Waterfront Area and Open Space Plan be awarded to Planning Partnership at a cost of $89,968.05 (HST included) in accordance with Procurement By-law No. 3148-2022.

BE IT RESOLVED THAT Communication Numbers 562/22, 564/22, 568/22, 575/22 and 579/22, Bill 23, More Homes Built Faster Act be received.

BE IT RESOLVED THAT Communication Number 565/22, Application to Amend the Durham Region Official Plan be received.

BE IT RESOLVED THAT Communication Number 576/22, Strong Mayors Building Act be received.

BE IT RESOLVED THAT Report 2022-PS-15 Fire Department Responses-2022-Q3 be received.

BE IT RESOLVED THAT Report-PS-016 Fire Prevention Public Education Update 2022 be received.

BE IT RESOLVED THAT Resolution C-2022-035 be amended by removing 'That Council approve removing the local sport awards from the Breakfast of Champions'

BE IT RESOLVED THAT Report 2022-PRF-019 be received; and THAT Council approve the induction of 9 residents into the Brock Sports Hall of Fame in 2023 to offset the last 2 years of missed events; and THAT Council designate 2-3 Council members annually, to assist in the selection process for the Sports Hall of Fame inductees.

BE IT RESOLVED THAT Report 2022-PRF-002 - Playground Equipment be received; and THAT Council approve the site between Albert Street and Antioch Court in Sunderland as the location for installation of a new playground structure in the 2023 year.

BE IT RESOLVED THAT Report 2022-CO-026, Road Rehabilitation – Repair be received; and THAT staff propose a Road Rehabilitation program for Council’s consideration as part of the 2023 Budget process.

BE IT RESOLVED THAT Resolution C-2022-039 be amended by adding "without the proposed new sports field user fee included until there has been further consultation".

BE IT RESOLVED THAT report No. 2022-FI-022 entitled “User Fees By-law Update” be received; and THAT Council approve the Fees By-law as attached, effective January 1, 2023, and winter ice rental fees effective September 1, 2023; and THAT as a transitional measure staff honour contractual agreements that were signed prior to December 12, 2022 for 2023 use; and THAT Department Heads be delegated to index user fees annually based on the October CPI-Toronto rate effective January 1, 2024, except for Business Licenses and Dog Tags; and THAT Department Heads be delegated to assess cost recovery charges in the event community user groups damage or do not return Township equipment or fixtures; and THAT as a transitional measure while the Free Use Policy is under review, all community free-use requests be directed to staff to prepare a report outlining community benefits and the value of Township contributions; and THAT Council direct staff to present By-law No. 3164-2022 being a by-law to implement user fees and charges for the Township of Brock without the proposed new sports field user fee included until there has been further consultation.

BE IT RESOLVED THAT Council break for a recess at 12:30 p.m. and reconvene at 1:00 p.m.

BE IT RESOLVED THAT Communication 608/22, Sunderland Maple Syrup Festival 2023, submitted by the Sunderland Maple Syrup Festival Committee be received; and THAT staff will assist with any Township road closures that are required; and THAT the Sunderland Maple Syrup Festival will be required to contact the Region of Durham for the street closure of River Street; and THAT the Sunderland Maple Syrup Festival will provide Township staff with their Road's Management Strategic Plan to be reviewed and discussed with staff prior to the event held on April 1 - 2, 2023; and THAT the Sunderland Maple Syrup Festival Committee will provide insurance prior to the event; and THAT staff will provide snow removal and street clearing prior to the event; and THAT staff will provide signs and pylons; and THAT the Sunderland Memorial Community Centre washroom will be available during the event; and THAT staff provide 6 portable washrooms and hand washing stations with the costs being absorbed by the municipality; and THAT Council approve free exclusive use of the Arena Auditorium from Friday, March 31st starting at 4:00 p.m. - until 5:00 p.m. on Sunday, April 2nd, 2023; and THAT the Mayor and Members of Council be present for the opening ceremonies should their schedules permit; and THAT the Arena be available for use from April 1 - April 2, in the event of inclement weather.

BE IT RESOLVED THAT Communication Number 572/22 Support Regarding Streamlining Governing Legislation for Physicians in Ontario be received; and THAT the Council of the Township of Brock endorse the resolutions of the Municipality of Brighton and Municipality of Huron Shores; and THAT the resolution be circulated as listed on Communication Number 572/22.

BE IT RESOLVED THAT Communication Number 563/22, ATV By-Law Petition, submitted by Ashley McIsaac be received; and THAT Council direct staff to begin the process of rescinding the ATV Bylaw to align with Ontario Reg. 316/21; and THAT staff hold a public meeting with respect to this matter and invite Durham Regional Police Services.

BE IT RESOLVED THAT Communication Number 570/22, Beaverton Winter Carnival submitted by the Beaverton Lions Club be received; and THAT staff assist with booking the Foster Hewitt Memorial Community Centre provided no other event has been previously booked; and THAT staff permit the exclusive use of the Beaverton Fairgrounds and Parking Lot C from Friday, February 3, 2023 in the evening to end of Saturday, February 4th 2023; and THAT staff set up barricades in Parking Lot C on Friday, February 3; and THAT staff assist with the building of snow hills weather dependent; and THAT staff provide picnic tables, additional garbage receptacles and 6 portable toilets; and THAT staff provide a Free Skate from 1:00 p.m. - 3:00 p.m. on Saturday, February 4, 2023; and THAT the Beaverton Lions be granted an exemption to the Burn Bylaw to allow for outdoor warming stations with permission from the Fire Chief; and THAT the Beaverton Lions Club provide insurance prior to the event.

BE IT RESOLVED THAT Council break for a recess at 3:17 p.m. until 3:30 p.m.

BE IT RESOLVED THAT Council rise & report from the Closed Meeting of Municipal Council at 3:30 p.m.; and, THAT Council endorse all direction provided to staff in the Closed Meeting held on December 12, 2022; and THAT Council approve the following resolutions: BE IT RESOLVED THAT Report 2022-GG-041 entitled Committee of Adjustment and Land Division Committee, be received for information; and THAT Council approve the Committee of Adjustment Terms of Reference as presented in report 2022-GG-041; and THAT Council appoint Kitty Bavington to the Durham Region Land Division Committee; and THAT Council direct staff to present a by-law to appoint the following individuals to the Brock Committee of Adjustment for the term 2022-2026: Kitty Bavington Mike Cole Negin Khorasani Ralph Maleus Gloria Stewart BE IT RESOLVED THAT Report 2022-GG-040 entitled 2022-2026 Library Board Appointment, be received for information; and THAT Council direct staff to prepare a by-law to appoint the following individuals to the Brock Public Library Board for the term 2022-2026: Negin Khorasani David Bauer Karen Enss Alicia Hogan Sherrey Helleman Monique Bonk Janice Teel Jordan Thackeray Ward 5 Councillor Campbell BE IT RESOLVED THAT Council appoint Kamal Mirani to the Durham Region Active Transportation Committee.

BE IT RESOLVED THAT By-law Number(s) 3158-2022, 3162-2022, 3163-2022 and 3164-2022 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

BE IT RESOLVED THAT By-law Number 3161-2022, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on December 12, 2022, be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

BE IT RESOLVED THAT the meeting of Council adjourn at 3:35 p.m.

BE IT RESOLVED THAT the presentation and comments made during the Statutory Public Meeting with respect to the application to amend the Special Council - December 12, 2022 Zoning By-law to rezone lands at B1845 Regional Road 15, Beaverton, 13-2022-RA, be received.

BE IT RESOLVED THAT Council proceed into a Closed Meeting of Municipal Council at 10:18 a.m. to discuss the following matters:  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; pursuant to Section 239(2)(e) and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, pursuant to Section 239(2)(f) Special Council - December 12, 2022 of the Municipal Act with respect to Durham Region Development Charge Appeal & Drainage Matter.  personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act with respect to Committees & Boards and Council Appointments.

BE IT RESOLVED THAT report No. 2022-FI-022 entitled “User Fees By- law Update” be received; and THAT Council approve the Fees By-law as attached, effective January 1, 2023, and winter ice rental fees effective September 1, 2023; and THAT as a transitional measure staff honour contractual agreements that were signed prior to December 12, 2022 for 2023 use; and THAT Department Heads be delegated to index user fees annually based on the October CPI-Toronto rate effective January 1, 2024, except for Business Licenses and Dog Tags; and THAT Department Heads be delegated to assess cost recovery charges in the event community user groups damage or do not return Township equipment or fixtures; and Special Council - December 12, 2022 THAT as a transitional measure while the Free Use Policy is under review, all community free-use requests be directed to staff to prepare a report outlining community benefits and the value of Township contributions; and THAT Council direct staff to present By-law No. 3164-2022 being a by-law to implement user fees and charges for the Township of Brock without the proposed new sports field user fee included until there has been further consultation.

Special Council - December 12, 2022 BE IT RESOLVED THAT By-law Number(s) 3158-2022, 3162-2022, 3163-2022 and 3164-2022 be taken as read, enacted and signed by the Mayor and Municipal Clerk.