Council Meeting

it Resolved That the presentation by Negin M. Khorasani of Be 8nfinite with respect to Designating Beaverton as an International City of Peace be received; and That the Township share this information on municipal social media channels.

it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1: Council - November 10, 2025 Council - Closed - November 10, 2025 Council - November 12, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2: Brock Accessibility Advisory Committee - September 16, 2025 Brock Tourism Advisory Committee - October 21, 2025 Non-Profit Sector Advisory Committee - October 21, 2025

It Resolved That Report 2025-FI-031, 2026 Mayor's Proposed Budget and presentation be received.

It Resolved That Report 2025-FI-034, Financial Disclosure Requirements - O. Reg. 284/09 - 2026 be received.

It Resolved That Report-FI-033, 2026 Interim Tax Levy be received.

4 Councillor Ron Hodgson Be It Resolved That Report 2025-FI-037, 2026 Borrowing By-Law be received; and That Council provide authorization to the CAO and the Treasurer to borrow, from time to time, by way of a promissory note from the Toronto Dominion Bank a sum or sums not exceeding at any one time during the year 2026 the aggregate of $4,000,000 to meet short term needs.

It Resolved That Report 2025-FI-036, User Fee By-Law Additions be received; and That By-Law Number 3362-2025, User Fee By-Law be amended to include the following items onto “Schedule B” effective immediately. Tax Sale Registration Recovery Service Fees – Actual costs to execute tax sale registrations and tax sales; Ontario Court of Justice and Superior Court of Justice Charges – Full Cost Recovery; Third Party Collection Agency – Full Cost Recovery; Title Search, Parcel Register and other Teranet Document Requirements for data integrity and/or collections – Full Cost Recovery; Bailiff Services – Full Cost Recovery; Document Process Serving – Full Cost Recovery; Legal Fees for Collections Action (I.E.: unpaid lease agreement) – Full Cost Recovery

It Resolved That Report 2025-FI-038, Municipal Investment Policy Amendment be received; and ​​​That ​Council adopts the updated Municipal Investment Policy, as provided in Attachment 1.

It Resolved That Report 2025-PRF-029, Manilla Hall Accessible Ramp be received; and That Council approve an upset limit of an additional $10,000 for potential additional change orders arising from the construction of this new accessible ramp and stairs, and That the additional funds be transferred from the Public Building Capital Reserve.

It Resolved That Report 2025-PS-015, By-Law and Animal Services Division Q3 Report be received.

4 Councillor Ron Hodgson Be it Resolved that Report 2025-GG-023, 2024-2025 Status Report for the 2022-2026 Multi-Year Accessibility Plan be received.

It Resolved That Communication Number 764/25, Request for Beaverton Downtown Bypass submitted by Rita Schryer be received;and That the communication be forwarded to the Ministry of Transportation Ontario and Durham Region.

4 Councillor Ron Hodgson Be It Resolved That Communication Number 775/25, submitted by Justin Jarvis, Mitchell's Fish Huts regarding Mitchell's Fish Huts lease renewal, be received; and That Council approve the continuation of the Mitchell's Fish Huts lease at the Beaverton Harbour for the months of January 2026 - March 2026; and That the Mayor and Clerk are hereby authorized to enter into an agreement with Mitchell's Fish Huts for the Mitchell's Fish Huts Lease.

It Resolved That Communication Number 787/25, Response to Notice of Motion - Protection of Rural Canada Post Services in the Township of Brock, as submitted by Canada Post be received.

It Resolved That Communication Number 807/25, Donation of Nourish and Development Foundation Gazebo for Cannington Skateboard Park, as submitted by Joshua Harskamp on behalf of Civic Grid, be received; and That Council accept the donation of the gazebo; and That Council direct staff to assess compliance with the Donation Policy and report back to Council; and That the gazebo not be included in the Asset Management for replacement; and That staff be directed to report back to Council on the final location for the gazebo at MacLeod Park; and That there be no additional costs to the municipality at this time; and That the gazebo be stored on municipal property until time of installation, once the staff report has been brought forward for Council consideration.

Section 268 of the Municipal Act, S.O. 2001, as amended, permits the Council of a lower-tier municipality to appoint one of its members as an alternate to act in the place of the Mayor or Regional Councillor who are unable to attend a meeting of Regional Council; and Whereas in 2023 the Council of the Township of Brock appointed Councillor Cria Pettingill as the alternate; and Whereas Councillor Cria Pettingill was appointed as the Regional Councillor for the Township of Brock on October 8, 2025, thus causing a vacancy in former position as Ward 4 Councillor; and Whereas Section 268(3) of the Municipal Act, S.O. 2001, as amended, permits the appointment of another member as an alternate to act in the place of the Mayor or Regional Councillor who are unable to attend a meeting of Regional Council. Be It Therefore Resolved That as per Section 268(3) of the Municipal Act, the Township of Brock, hereby appoints Councillor Peter Frank as the alternate member to Durham Regional Council, to act in place of the Mayor and/or Regional Councillor, when either is unable to attend a meeting of Regional Council for any reason.

it Resolved That By-laws 3382-2025, 3384-2025 and 3385-2025 be taken as read, enacted and signed by the Mayor and Deputy Clerk.

it Resolved That Council proceed into a Closed Meeting at 7:30 p.m. to discuss the following matters: personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act.

it Resolved That Council rise & report from Closed Meeting of Council at 8:44 p.m.; and, That Council endorse all direction provided to staff, at the Closed Meeting of Council held on November 24, 2025.

it Resolved That By-law Number 3381-2025, appointing Cria Pettingill to the Township of Brock Public Library Board, be taken as read, enacted and signed by the Mayor and Municipal Clerk.

it Resolved That By-law Number 3383-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on November 24, 2025 be taken as read, enacted and signed by the Mayor and Deputy Clerk.

it Resolved That the meeting of Council adjourn at 8:48 p.m.

Be it Resolved That the presentation by Negin M. Khorasani of Be 8nfinite with respect to Designating Beaverton as an International City of Peace be received; and That the Township share this information on municipal social media channels.

Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:  Council - November 10, 2025  Council - Closed - November 10, 2025  Council - November 12, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2:  Brock Accessibility Advisory Committee - September 16, 2025  Brock Tourism Advisory Committee - October 21, 2025  Non-Profit Sector Advisory Committee - October 21, 2025

Be It Resolved That Report 2025-FI-031, 2026 Mayor's Proposed Budget and presentation be received.

Be It Resolved That Report 2025-FI-034, Financial Disclosure Requirements - O. Reg. 284/09 - 2026 be received.

Be It Resolved That Report-FI-033, 2026 Interim Tax Levy be received.

Be It Resolved That Report 2025-FI-037, 2026 Borrowing By-Law be received; and That Council provide authorization to the CAO and the Treasurer to borrow, from time to time, by way of a promissory note from the Toronto Dominion Bank a sum or sums not exceeding at any one time during the year 2026 the aggregate of $4,000,000 to meet short term needs.

Be It Resolved That Report 2025-FI-032, Tax Collection, Tax Rebates, Reductions and Refunds and Assessment Base Council - November 24, 2025 Management Policies be received; and That Council approve the following attached policies:  F24 -Tax Collection Policy  F25 - Tax Rebates, Reductions and Refund Policy  F26 - Assessment Base Management Policy

Be It Resolved That Report 2025-FI-036, User Fee By-Law Additions be received; and That By-Law Number 3362-2025, User Fee By-Law be amended to include the following items onto “Schedule B” effective immediately.  Tax Sale Registration Recovery Service Fees – Actual costs to execute tax sale registrations and tax sales;  Ontario Court of Justice and Superior Court of Justice Charges – Full Cost Recovery;  Third Party Collection Agency – Full Cost Recovery;  Title Search, Parcel Register and other Teranet Document Requirements for data integrity and/or collections – Full Cost Recovery;  Bailiff Services – Full Cost Recovery;  Document Process Serving – Full Cost Recovery;  Legal Fees for Collections Action (I.E.: unpaid lease agreement) – Full Cost Recovery

Be It Resolved That Report 2025-FI-038, Municipal Investment Policy Amendment be received; and That Council adopts the updated Municipal Investment Policy, as provided in Attachment 1.

Be It Resolved That Report 2025-PRF-029, Manilla Hall Accessible Ramp be received; and That Council approve an upset limit of an additional $10,000 for potential additional change orders arising from the construction of this new accessible ramp and stairs, and That the additional funds be transferred from the Public Building Capital Reserve.

Be It Resolved That Report 2025-PS-015, By-Law and Animal Services Division Q3 Report be received.

Be it Resolved that Report 2025-GG-023, 2024-2025 Status Report for the 2022-2026 Multi-Year Accessibility Plan be received.

Be It Resolved That Communication Number 764/25, Request for Beaverton Downtown Bypass submitted by Rita Schryer be received;and That the communication be forwarded to the Ministry of Transportation Ontario and Durham Region.

Be It Resolved That Communication Number 775/25, submitted by Justin Jarvis, Mitchell's Fish Huts regarding Mitchell's Fish Huts lease renewal, be received; and That Council approve the continuation of the Mitchell's Fish Huts lease at the Beaverton Harbour for the months of January 2026 - March 2026; and That the Mayor and Clerk are hereby authorized to enter into an agreement with Mitchell's Fish Huts for the Mitchell's Fish Huts Lease.

Be It Resolved That Communication Number 787/25, Response to Notice of Motion - Protection of Rural Canada Post Services in the Township of Brock, as submitted by Canada Post be received. Council - November 24, 2025

Be It Resolved That Communication Number 807/25, Donation of Nourish and Development Foundation Gazebo for Cannington Skateboard Park, as submitted by Joshua Harskamp on behalf of Civic Grid, be received; and That Council accept the donation of the gazebo; and That Council direct staff to assess compliance with the Donation Policy and report back to Council; and That the gazebo not be included in the Asset Management for replacement; and That staff be directed to report back to Council on the final location for the gazebo at MacLeod Park; and That there be no additional costs to the municipality at this time; and That the gazebo be stored on municipal property until time of installation, once the staff report has been brought forward for Council consideration.

Whereas Section 268 of the Municipal Act, S.O. 2001, as amended, permits the Council of a lower-tier municipality to appoint one of its Council - November 24, 2025 members as an alternate to act in the place of the Mayor or Regional Councillor who are unable to attend a meeting of Regional Council; and Whereas in 2023 the Council of the Township of Brock appointed Councillor Cria Pettingill as the alternate; and Whereas Councillor Cria Pettingill was appointed as the Regional Councillor for the Township of Brock on October 8, 2025, thus causing a vacancy in former position as Ward 4 Councillor; and Whereas Section 268(3) of the Municipal Act, S.O. 2001, as amended, permits the appointment of another member as an alternate to act in the place of the Mayor or Regional Councillor who are unable to attend a meeting of Regional Council. Be It Therefore Resolved That as per Section 268(3) of the Municipal Act, the Township of Brock, hereby appoints Councillor Peter Frank as the alternate member to Durham Regional Council, to act in place of the Mayor and/or Regional Councillor, when either is unable to attend a meeting of Regional Council for any reason.

Be it Resolved That By-laws 3382-2025, 3384-2025 and 3385-2025 be taken as read, enacted and signed by the Mayor and Deputy Clerk.

Be it Resolved That Council proceed into a Closed Meeting at 7:30 p.m. to discuss the following matters:  personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act.

Be it Resolved That Council rise & report from Closed Meeting of Council at 8:44 p.m.; and, That Council endorse all direction provided to staff, at the Closed Meeting of Council held on November 24, 2025.

Be it Resolved That By-law Number 3381-2025, appointing Cria Pettingill to the Township of Brock Public Library Board, be taken as read, enacted and signed by the Mayor and Municipal Clerk. Council - November 24, 2025

Be it Resolved That By-law Number 3383-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on November 24, 2025 be taken as read, enacted and signed by the Mayor and Deputy Clerk.

Be it Resolved That the meeting of Council adjourn at 8:48 p.m.