Council Meeting

it Resolved That the presentation by Tom Watpool and Hubert Schillings of the Durham Agricultural Advisory Committee with respect to the Durham Agricultural Advisory Committee Annual Update be received.

it Resolved That the presentation by Brian McGregor on behalf of the Beaverton Agricultural Society with respect to the Beaverton Agricultural Society Lease Agreement be received.

it Resolved That the presentation by Debbie Brethour on behalf of the Sunderland Agricultural Society with respect to the Sunderland Agricultural Society Lease Agreement be received.

it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1: Council - Closed - March 10, 2025 Council - March 24, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2: Manilla Hall Community Association - February 19, 2025 Non-Profit Sector Advisory Committee - March 18, 2025

it Resolved That the agenda be amended to bring forward Report 2025-GG-007 Lease Agreements for Beaverton and Sunderland Agricultural Societies for consideration at this time.

It Resolved That Report 2025-GG-007, Lease Agreement for Beaverton and Sunderland Agricultural Societies, be received; and That Council authorizes the Mayor and Clerk to execute the Beaverton Agricultural Society and Sunderland Agricultural Agreements, as amended, to include a one year lead time for early ice installation as noted in Clause 2(f); and That Council grant the Sunderland Agricultural Society relief in the amount of approximately $7,529.98 (inclusive of HST) from the 2025 Fees & Charges By-law and each subsequent year to the end of the term of the lease based on any annual increases to the Fees & Charges By-law; and That Council grant the Beaverton Agricultural Society relief in the amount of approximately $7,529.98 (inclusive of HST) from the 2025 Fees & Charges By-law and each subsequent year to the end of the term of the lease based on any annual increases to the Fees & Charges By-law.

It Resolved That Report 2025-FI-016, By-law to Provide for 2025 Final Property Tax Levies be received; and That the attached by-law for the 2025 Property Tax Levies be adopted and signed by the Mayor and Clerk.

it Resolved That Resolution C-2025-152, Report 2025-OP-006 Sidewalk Request on Regional Road 12, be amended to "defer the report until after Council has received a delegation by Durham Student Transportation Services with respect to a sidewalk on Regional Road 12, Cannington, to Brock High School".

It Resolved That Report No. 2025-OP-006 entitled “Sidewalk request Regional Road 12 Consideration to Council”, be

It Resolved That Report 2025-OP-007 entitled “Road Gravel”, be received and; That Council approve the contract amount of $525,390.55 (including non-refundable HST) with Robert E Young Construction Ltd. and; That Council approve the additional road section of $160,476.87 (including non-refundable HST); and That Council authorize the Mayor and Clerk to execute the contract with Robert E Young Construction Ltd.

It Resolved That Report No. 2025-OP-008 entitled “Double Surface Treatment and Slurry Seal”, be received; and That Council approve the contract amount of $588,108.31 (including non-refundable HST) with Duncor Enterprises Ltd.; and That Council approve the additional road section of $80,173.65 (including non-refundable HST); and That Council authorize the Mayor and Clerk to execute the contract with Duncor Enterprises Ltd; and That Council request an update on the 4 Year Road Rehabilitation plan showing any changes.

It Resolved That Report 2025-PRF-008, Beaverton Town Hall Elevator Repairs be received; and That staff be directed to issue a purchase order for the replacement of the main control board for the elevator at the Beaverton Town Hall; and That the Director of Finance be authorized to transfer the funds from the Building Capital Reserve fund for this repair.

it Resolved That Resolution C-2025-157, Report 2025-PRF-007, be amended to reflect that "Director of Finance be directed to transfer the costs as outlined within the report for unforeseen repairs to the properties listed, from the Operations Budget"

it Resolved That Report 2025-PRF-007, Public Buildings Winter Damage be received; and That the Director of Finance be directed to transfer the costs as outlined within the report for unforeseen repairs to the properties listed, from the Operations Budget; and That Council direct staff to commence all works as soon as possible.

it Resolved That Council break for a recess at 12:06 p.m.

it Resolved That Council proceed into a Closed Meeting at 1:00 p.m. to discuss the following matters: advice that is subject to solicitor-client privilege, including communications necessary for that purpose pursuant to Section 239(2)(f) of the Municipal Act educating or training members of the council, local board, or committees pursuant to Section 239 (3.1) personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act

it Resolved That Council rise & report from Closed Meeting of Council at 2:19 p.m.; and That Council endorse all direction provided to staff, at the Closed Meeting of Council held on April 14, 2025.

It Resolved That the Notice of Motion presented on February 24, 2025 by Councillor Frank and Regional Councillor Jubb regarding an amendment to the Procedural Bylaw to include non-solicited businesses to be able to delegate or present at Council discretion, is hereby

It Resolved That Report 2025-GG-005, entitled “Alternative Voting methods for the 2026 Municipal Elections” be received; and That Council approve the use of internet and telephone voting and optical scan tabulators to count the paper ballots, as alternative voting methods for the 2026 Municipal Elections; and That By-law Number 3337-2025, to authorize the use of internet and telephone voting method and paper “ballot-on-demand” with the use of optical scan tabulators to count the paper ballots in the 2026 Municipal & School Board Elections, be presented to Council for approval. Yes (5) Regional Councillor Jubb, Councillor Pettingill, Councillor Campbell, Councillor Canavan, and Councillor Frank No (2) Councillor Doble, and Mayor Schummer

it Resolved That Council break for a recess at 3:13 p.m.

It Resolved That Communication Number 195/25, Rental Reduction Request for Use of the Manilla Hall, submitted by Ken Shaw of Narcotics Anonymous be received; and That Council approve the request for an initial 6 month agreement at the rate of $60 per month starting in May 2025 and ending in October 2025; and That Narcotics Anonymous will provide an update to Council prior to the expiry of the 6 month agreement.

It Resolved That Communication Number 195/25, Rental Reduction Request for Use of the Manilla Hall, submitted by Ken Shaw of Narcotics Anonymous be received; and That Council approve the request for an initial 6 month agreement at the rate of $100 per month, plus HST, starting in May 2025 and ending in October 2025; and That Narcotics Anonymous will provide an update to Council prior to the expiry of the 6 month agreement.

It Resolved That Communication Number 197/25, Docs for Durham 2024 Annual Report, submitted by Docs for Durham be received.

Thorah Island, located on Lake Simcoe, has been inundated with Cormorant colonies and has experienced deterioration of shoreline vegetation and trees; and Whereas the Thorah Island Cormorant Management Operation has been continuous since 2011 with a positive reversal of vegetation and tree growth along its shoreline, allowing other birds to re-inhabit the island; and Whereas The Fish and Wildlife Conservation Act has specific provisions which enables private landowners to protect their property from cormorants, under Subsection 31 (1) an individual who believes on reasonable grounds that cormorants are damaging or are about to damage their property may harass, capture or kill the cormorants on their property; and Whereas a landowner can appoint an agent(s) to act on their behalf to harass or kill cormorants on their land, as prescribed in Section 132 of O. Reg 665/98; and Whereas the Township of Brock believes on reasonable grounds that cormorants are damaging trees and vegetation along its 66-foot right-of-way along the shoreline on Thorah Island, as well as the fishery in Lake Simcoe; Be it Resolved that Communication Number 200/25, Request to authorize agents for cormorant management on municipally owned 66-foot right-of-way along the shoreline - Thorah Island, as submitted by Larry Wickett be received; and That Council provide permission to Larry Wickett, Paul Stojanovski, and Paul Grout to act as agents as prescribed in Section 132 of O. Reg 665/98, for the Cormorant Man

It Resolved That Communication Number 199/25, Additional Residential Units in the Oak Ridges Moraine be received; and That Council endorse the resolution from the Township of Adjala-Tosorontio.

It Resolved That Communication Number 210/25, Request to convert yield signs to stop signs in Barkey Subdivision in Cannington, submitted by Barb Moore be received; and That staff investigate the feasibility of the request and report back.

it Resolved That Communication number 223/25 as submitted by Matt Gross for Brock Bandits Hockey with respect to reduced rental fees be received; and That Brock Bandits Hockey be granted an exemption to the Ice Allocation policy (PR4) to be deemed a Designated Minor Group, pending Brock Bandits Hockey providing the documentation required as per the Ice Allocation Policy (PR4).

It Resolved That Communication Number 217/25, Support for Community Care Durham's Vision for Implementing the OneConnect Program in Durham Region be received.

on Saturday, March 29, 2025, a severe ice storm hit parts of southern Ontario, including the Township of Brock, coating trees and power lines in ice; and Whereas by Sunday, March 30th, 2025, much of Brock township was without hydro electric power, including both landline and cellular communications; and Whereas the Brock Emergency Control Group met on Sunday, March 30, 2025 to evaluate and address the growing concerns over ongoing damage and widespread communication failures; and Whereas Mayor Schummer on behalf of the Township of Brock, declared a State of Emergency Sunday March 30, 2025; and Whereas Brock Township residents in our urban areas were without power for 2-3 days yet many of the rural/agricultural residents were without power for 10 days; and Whereas those residents that were without power have suffered damage to personal and business properties including loss of income; and Whereas the Municipal Affairs and Housing has a Disaster Recovery Assistance for Ontarians (DRAO) program in place to help residents recover costs after a natural disaster, that are not covered by insurance coverage; and Whereas the DRAO program must be “activated” by the Minister in order for residents to apply for cost recovery from damage to private property if there’s a sudden, unexpected natural event, such as a flood or tornado that causes costly and widespread damage. Be It Therefore Resolved That Council for the Township of Brock encourage the Honorable Rob Flack, Minister of Municipa

it Resolved That By-laws 3337-2025, as amended, 3338-2025, 3339-2025, 3340-2025 and 3342-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

it Resolved That By-law Number 3341-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on April 14, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

it Resolved That the meeting of Council adjourn at 4:13 p.m.

Be it Resolved That the presentation by Tom Watpool and Hubert Schillings of the Durham Agricultural Advisory Committee with respect to the Durham Agricultural Advisory Committee Annual Update be received.

Be it Resolved That the presentation by Brian McGregor on behalf of the Beaverton Agricultural Society with respect to the Beaverton Agricultural Society Lease Agreement be received.

Council - April 14, 2025 Be it Resolved That the presentation by Debbie Brethour on behalf of the Sunderland Agricultural Society with respect to the Sunderland Agricultural Society Lease Agreement be received.

Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:  Council - Closed - March 10, 2025  Council - March 24, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2:  Manilla Hall Community Association - February 19, 2025  Non-Profit Sector Advisory Committee - March 18, 2025

Council - April 14, 2025 Be it Resolved That the agenda be amended to bring forward Report 2025-GG- 007 Lease Agreements for Beaverton and Sunderland Agricultural Societies for consideration at this time.

Be It Resolved That Report 2025-GG-007, Lease Agreement for Beaverton and Sunderland Agricultural Societies, be received; and That Council authorizes the Mayor and Clerk to execute the Beaverton Agricultural Society and Sunderland Agricultural Agreements, as amended, to include a one year lead time for early ice installation as noted in Clause 2(f); and That Council grant the Sunderland Agricultural Society relief in the amount of approximately $7,529.98 (inclusive of HST) from the 2025 Fees & Charges By-law and each subsequent year to the end of the term of the lease based on any annual increases to the Fees & Charges By-law; and That Council grant the Beaverton Agricultural Society relief in the amount of approximately $7,529.98 (inclusive of HST) from the 2025 Fees & Charges By-law and each subsequent year to the end of the term of the lease based on any annual increases to the Fees & Charges By-law.

Be It Resolved That Report 2025-FI-016, By-law to Provide for 2025 Final Property Tax Levies be received; and That the attached by-law for the 2025 Property Tax Levies be adopted and signed by the Mayor and Clerk.

Be it Resolved That Resolution C-2025-152, Report 2025-OP-006 Sidewalk Request on Regional Road 12, be amended to "defer the report until after Council has received a delegation by Durham Student Transportation Services with respect to a sidewalk on Regional Road 12, Cannington, to Brock High School".

Be It Resolved That Report No. 2025-OP-006 entitled “Sidewalk request Regional Road 12 Consideration to Council”, be

Be It Resolved That Report 2025-OP-007 entitled “Road Gravel”, be received and; That Council approve the contract amount of $525,390.55 (including non-refundable HST) with Robert E Young Construction Ltd. and; That Council approve the additional road section of $160,476.87 (including non-refundable HST); and That Council authorize the Mayor and Clerk to execute the contract with Robert E Young Construction Ltd.

Be It Resolved That Report No. 2025-OP-008 entitled “Double Surface Treatment and Slurry Seal”, be received; and That Council approve the contract amount of $588,108.31 (including non-refundable HST) with Duncor Enterprises Ltd.; and That Council approve the additional road section of $80,173.65 (including non-refundable HST); and That Council authorize the Mayor and Clerk to execute the contract with Duncor Enterprises Ltd; and That Council request an update on the 4 Year Road Rehabilitation plan showing any changes.

Be It Resolved That Report 2025-PRF-008, Beaverton Town Hall Elevator Repairs be received; and That staff be directed to issue a purchase order for the replacement of the main control board for the elevator at the Beaverton Town Hall; and That the Director of Finance be authorized to transfer the funds from the Building Capital Reserve fund for this repair.

Be it Resolved That Resolution C-2025-157, Report 2025-PRF-007, be amended to reflect that "Director of Finance be directed to transfer the costs as outlined within the report for unforeseen repairs to the properties listed, from the Operations Budget"

Be it Resolved That Report 2025-PRF-007, Public Buildings Winter Damage be received; and That the Director of Finance be directed to transfer the costs as outlined within the report for unforeseen repairs to the properties listed, from the Operations Budget; and That Council direct staff to commence all works as soon as possible.

Be it Resolved That Council break for a recess at 12:06 p.m.

Be it Resolved That Council proceed into a Closed Meeting at 1:00 p.m. to discuss the following matters:  advice that is subject to solicitor-client privilege, including communications necessary for that purpose pursuant to Section 239(2)(f) of the Municipal Act  educating or training members of the council, local board, or committees pursuant to Section 239 (3.1)  personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act

Be it Resolved That Council rise & report from Closed Meeting of Council at 2:19 p.m.; and That Council endorse all direction provided to staff, at the Closed Meeting of Council held on April 14, 2025.

Be It Resolved That the Notice of Motion presented on February 24, 2025 by Councillor Frank and Regional Councillor Jubb regarding an amendment to the Procedural Bylaw to include non-solicited businesses to be able to delegate or present at Council discretion, is hereby

Council - April 14, 2025 Be It Resolved That Report 2025-GG-005, entitled “Alternative Voting methods for the 2026 Municipal Elections” be received; and That Council approve the use of internet and telephone voting and optical scan tabulators to count the paper ballots, as alternative voting methods for the 2026 Municipal Elections; and That By-law Number 3337-2025, to authorize the use of internet and telephone voting method and paper “ballot-on-demand” with the use of optical scan tabulators to count the paper ballots in the 2026 Municipal & School Board Elections, be presented to Council for approval. Yes (5): Regional Councillor Jubb, Councillor Frank, Councillor Canavan, Councillor Pettingill, and Councillor Campbell No (2): Mayor Schummer, and Councillor Doble

Be it Resolved That Council break for a recess at 3:13 p.m.

Council - April 14, 2025 Be It Resolved That Communication Number 195/25, Rental Reduction Request for Use of the Manilla Hall, submitted by Ken Shaw of Narcotics Anonymous be received; and That Council approve the request for an initial 6 month agreement at the rate of $60 per month starting in May 2025 and ending in October 2025; and That Narcotics Anonymous will provide an update to Council prior to the expiry of the 6 month agreement.

Be It Resolved That Communication Number 195/25, Rental Reduction Request for Use of the Manilla Hall, submitted by Ken Shaw of Narcotics Anonymous be received; and That Council approve the request for an initial 6 month agreement at the rate of $100 per month, plus HST, starting in May 2025 and ending in October 2025; and That Narcotics Anonymous will provide an update to Council prior to the expiry of the 6 month agreement.

Be It Resolved That Communication Number 197/25, Docs for Durham 2024 Annual Report, submitted by Docs for Durham be received.

Whereas Thorah Island, located on Lake Simcoe, has been inundated with Cormorant colonies and has experienced deterioration of shoreline vegetation and trees; and Whereas the Thorah Island Cormorant Management Operation has been continuous since 2011 with a positive reversal of vegetation and tree growth along its shoreline, allowing other birds to re-inhabit the island; and Whereas The Fish and Wildlife Conservation Act has specific provisions which enables private landowners to protect their property from cormorants, under Subsection 31 (1) an individual who believes on reasonable grounds that cormorants are damaging or are about to damage their property may harass, capture or kill the cormorants on their property; and Whereas a landowner can appoint an agent(s) to act on their behalf to harass or kill cormorants on their land, as prescribed in Section 132 of O. Reg 665/98; and Whereas the Township of Brock believes on reasonable grounds that cormorants are damaging trees and vegetation along its 66-foot right-of- way along the shoreline on Thorah Island, as well as the fishery in Lake Simcoe; Be it Resolved that Communication Number 200/25, Request to authorize agents for cormorant management on municipally owned 66-foot right-of- way along the shoreline - Thorah Island, as submitted by Larry Wickett be received; and That Council provide permission to Larry Wickett, Paul Stojanovski, and Paul Grout to act as agents as prescribed in Section 132 of O. Reg 665/98, for the Cor

Be It Resolved That Communication Number 199/25, Additional Residential Units in the Oak Ridges Moraine be received; and That Council endorse the resolution from the Township of Adjala- Tosorontio.

Be It Resolved That Communication Number 210/25, Request to convert yield signs to stop signs in Barkey Subdivision in Cannington, submitted Council - April 14, 2025 by Barb Moore be received; and That staff investigate the feasibility of the request and report back.

Be it Resolved That Communication number 223/25 as submitted by Matt Gross for Brock Bandits Hockey with respect to reduced rental fees be received; and That Brock Bandits Hockey be granted an exemption to the Ice Allocation policy (PR4) to be deemed a Designated Minor Group, pending Brock Bandits Hockey providing the documentation required as per the Ice Allocation Policy (PR4).

Be It Resolved That Communication Number 217/25, Support for Community Care Durham's Vision for Implementing the OneConnect Program in Durham Region be received.

Whereas on Saturday, March 29, 2025, a severe ice storm hit parts of southern Ontario, including the Township of Brock, coating trees and power lines in ice; and Whereas by Sunday, March 30th, 2025, much of Brock township was without hydro electric power, including both landline and cellular communications; and Whereas the Brock Emergency Control Group met on Sunday, March 30, 2025 to evaluate and address the growing concerns over ongoing damage and widespread communication failures; and Whereas Mayor Schummer on behalf of the Township of Brock, declared a State of Emergency Sunday March 30, 2025; and Whereas Brock Township residents in our urban areas were without power for 2-3 days yet many of the rural/agricultural residents were without power for 10 days; and Whereas those residents that were without power have suffered damage to personal and business properties including loss of income; and Whereas the Municipal Affairs and Housing has a Disaster Recovery Assistance for Ontarians (DRAO) program in place to help residents recover costs after a natural disaster, that are not covered by insurance coverage; and Whereas the DRAO program must be “activated” by the Minister in order for residents to apply for cost recovery from damage to private property if there’s a sudden, unexpected natural event, such as a flood or tornado that causes costly and widespread damage. Be It Therefore Resolved That Council for the Township of Brock encourage the Honorable Rob Flack, Minister of

Be it Resolved That By-laws 3337-2025, as amended, 3338-2025, 3339-2025, 3340-2025 and 3342-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

Be it Resolved That By-law Number 3341-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on April 14, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

Be it Resolved That the meeting of Council adjourn at 4:13 p.m.