Council Meeting

BE IT RESOLVED THAT the presentation by Mitch Lohnert with respect to a fence by-law exemption be received for information; and THAT the agenda be amended to bring forward Communication 21/24 at this time.

BE IT RESOLVED THAT Communication Number 21/24, Fence By-law Exemption Request - Cannington, submitted by Mitch Lohnert be received for information; and THAT Council grant a variance for an interior westerly side fence for 147 Cameron Street, Cannington having a total height of 2.44 metres (8ft) from the Township’s Fence By-law 786-85-PP.

BE IT RESOLVED THAT the presentation by Gabriella Kalapos with the Clean Air Partnership with respect to Expedite Energy Performance Green Building Standard Amendments to the Ontario Building Code be received for information.

BE IT RESOLVED THAT Council adopts all minutes of previous Council meetings as listed in Section 10.1: Committee of the Whole - December 11, 2023 Committee of the Whole - Closed - December 11, 2023 Council - December 11, 2023 Special Council - December 18, 2023 Special Council - Closed - December 18, 2023 Committee of the Whole - January 15, 2024 Committee of the Whole - Closed - January 15, 2024

BE IT RESOLVED THAT Council reconsider Resolution C-2023-027 as adopted by Council on February 27, 2023 with respect to a Fence By-law Exemption submitted by Saad Yousaf for Third Street, Beaverton (Communication number 626/22).

BE IT RESOLVED THAT with respect to a Fence By-law Exemption submitted by Saad Yousaf for Third Street, Beaverton (Communication number 626/22), Council permit a height exemption of 3.1 metres along the easterly side lot line and rear lot line as shown on Attachment 1; and THAT Council request that the developer implement landscaping planting along the property line on the municipal side, to attempt to remediate the extended fence height.

BE IT RESOLVED THAT the 2024 Budget Overview, Report 2024-FI-004 - Draft Operating and Capital Budget, and the 2024 Draft Budget document, submitted by the Director of Finance/Treasurer be received for information.

BE IT RESOLVED THAT Communication Number 807/23, Framework to Limit Liability for Winter Maintenance Contractors Employing Best Practices, from the Lake Simcoe Region Conservation Authority be received for information; and THAT Council support the following resolution: WHEREAS chloride concentrations in the surface waters of the Lake Simcoe watershed are above Canadian Water Quality Guidelines in many places and continue to increase due to the use of winter salt on roads and parking lots; and WHEREAS decreasing the amount of winter salt use throughout the watershed is critical to the long-term health of Lake Simcoe; and WHEREAS a substantial barrier to the reduction of salt application for parking lots and walkways is concern over liability; and WHEREAS businesses in the winter maintenance sector are seeing insurance and legal costs dramatically escalate to the point where many have failed, and some property owners have been unable to find winter maintenance contractors; NOW THEREFORE BE IT RESOLVED THAT The Township of Brock requests that the Attorney General of Ontario and the Minister of the Environment, Conservation and Parks establish technical standards and a Provincial regulatory framework that limits liability for contractors following best practices to ensure public safety, business sustainability, and environmental protection; and THAT a copy of this request be sent to the Attorney General, Minister of Environment, Conservation and Parks and the Lake Simcoe Region C

BE IT RESOLVED THAT the motion be amended to include "That Council direct staff to reevaluate the Fees By-law upon the next review cycle to consider a one hour rental option when cleaning is not required as frequently".

BE IT RESOLVED THAT Communication Number 2/24, and Communication Number 46/24 Request for Reduction to Fees By-law - Manilla Hall Rental, submitted by Robin Peeters and Brock Community Health Centre be received for information; and THAT Council approve the use of the Manilla Hall to Robin Peeters, and to the Brock Community Health Centre to host fitness classes from the minimum 2-hour rental to the previous rate of 1-hour rental at the Manilla Hall; and THAT Council direct staff to reevaluate the Fees By-law upon the next review cycle to consider a one hour rental option when cleaning is not required as frequently.

BE IT RESOLVED THAT Communication Number 19/24, North Durham Pride and Beaverton Beach Day, submitted by Alison Bennie of North Durham Pride be received; and THAT Council approve the non-exclusive use of the Beaverton Harbour on Saturday July 13, 2024 from 10:00 a.m. - 3:00 p.m. for the event Beaverton Beach Day, subject to to the provision of a certificate of insurance for $2,000,000 ( two million), naming the Township of Brock as additional insured; THAT Council grant the approval of a BBQ at the Beaverton Beach Day event, subject to approval from the Fire Chief; and THAT Staff will provide additional garbage receptacles and picnic tables subject to availability and placement.

BE IT RESOLVED THAT Communication Number 27/24, Request to the Province to Temporarily Remove Tolls on Highway 407 in Durham Region be received; and THAT Council support the following resolution; WHEREAS Highway 407 from Brock Road (Regional Road 1) in Pickering to Highway 35/115 is provincially owned and tolls are set by the province; and, WHEREAS planned Regional road construction work to widen Winchester Road (Regional Road 3) from Anderson Street to Baldwin Street (Regional Highway 12) will necessitate reducing Winchester Road to one lane of traffic in one direction over an expected two construction seasons impacting travel times for residents and businesses; and, WHEREAS the temporary removal of tolls on Highway 407 during Winchester Road construction work would improve overall travel times and alleviate the traffic impacts on surrounding Regional and local municipal roads. NOW THEREFORE BE IT RESOLVED THAT: 1. The Province be requested to temporarily remove tolls on Highway 407 in Durham Region during the duration of the planned Winchester Road construction work; and, 2. A copy of this request be sent to all Durham local area municipalities, Durham MPPs, and the Minister of Transportation.

BE IT RESOLVED THAT Communication Number 29/24, Request for Fee Reduction for Beaverton Town Hall - First Act Youth Company, submitted by Nicole Strawbridge of First Act Youth Company be received for information; and THAT Council grant approval of the same rates granted to the Beaverton Town Hall Players being $225.00 plus HST for use of the Auditorium and $45.00 plus HST for use of the Meeting Room for performance nights, and paying no rental fees for use of the Auditorium and Meeting Room for auditions, rehearsals, cast parties, sound/light checks, technical seminars and production meetings; and THAT the Mayor and Clerk enter into an agreement with the First Act Youth Company, similar to that of the Beaverton Town Hall Players; and THAT the First Act Youth Company book all performances through the Township of Brock to ensure that no overlapping events occur at the Beaverton Town Hall; and THAT a certificate of insurance in the amount of $2,000,000 (two million) naming the Township of Brock as additional insured be provided.

BE IT RESOLVED THAT Communication number 35/24 submitted by Rachelle Hamlin on behalf of the Beaverton Barrel Racing Club with respect to free use of the ring at the Beaverton Fairgrounds for Barrel Racing Events on May 19, June 16, July 1 (at the request of the Beaverton Lions Club Canada Day Event), July 21, August 18 and September 1, 2024 be received; and THAT Council approve the free use of the Beaverton Fairgrounds, provided there are no other events booked on those dates; and THAT approval is subject to proof of insurance in the amount of $2,000,000 naming the Township of Brock as additional insured is provided to staff; and THAT Council approves the use of free hydro on those dates; and THAT staff work with the group to ensure waste receptacles are provided; and THAT the Township enter into an agreement with the Beaverton Barrel Racing Club for use of the ring at the fairgrounds.

BE IT RESOLVED THAT Communication Number 26/24, 1st Annual Cannington Orange Parade, submitted by the Loyal Orange Lodge be received for information; and THAT Council approve the 1st Annual Cannington Orange Parade to held on July 27, 2024 at 7:00 p.m. in Cannington, subject to proof of insurance in the amount of $2,000,000 (two million) naming the Township of Brock as additional insured; and THAT a road occupancy permit from the Region of Durham is provided to staff; and THAT the organizers will be providing traffic control measures during the event.

WHEREAS the Province of Ontario adopted greenhouse gas reduction targets of 30% by 2030, and emissions from buildings represented 22% of the Province’s 2017 emissions; and, WHEREAS buildings with better energy performance provide owners and occupants with lower energy bills, improved building comfort, and resilience from power disruptions that are expected to be more common in a changing climate, thereby tackling both inequality and energy poverty; and WHEREAS ensuring that all new buildings in the Province of Ontario are built to the highest energy efficiency means that they will not need expensive future retrofits and the cost of heating and cooling these buildings will be reduced from the moment they are first occupied; and WHERAS incorporating greenhouse gas intensity (GHGI) metrics into building performance standards is necessary to address both energy efficiency and affordability and decarbonization outcomes as both the BC Step Code and the National Model Building Code are recognizing; and WHEREAS the Township of Brock identify commitments and efforts towards achieving commitments within the municipality’s own building portfolio and/or other efforts related to addressing energy efficiency and GHG emissions from municipal buildings/fleets/procurement; and WHEREAS future development within Township of Brock would benefit from mandatory energy performance standards that can be economically incorporated into future residential construction and not add substantial costs to p

BE IT RESOLVED THAT By-laws 3234-2024, 3235-2024, 3237-2024, 3238-2024 and 3239-2024 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

BE IT RESOLVED THAT By-law Number 3236-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on January 29, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

BE IT RESOLVED THAT the meeting of Council adjourn at 9:08 p.m.

BE IT RESOLVED THAT the presentation by Mitch Lohnert with respect to a fence by-law exemption be received for information; and Council - January 29, 2024 THAT the agenda be amended to bring forward Communication 21/24 at this time.

BE IT RESOLVED THAT Council adopts all minutes of previous Council meetings as listed in Section 10.1: Council - January 29, 2024  Committee of the Whole - December 11, 2023  Committee of the Whole - Closed - December 11, 2023  Council - December 11, 2023  Special Council - December 18, 2023  Special Council - Closed - December 18, 2023  Committee of the Whole - January 15, 2024  Committee of the Whole - Closed - January 15, 2024

BE IT RESOLVED THAT Council reconsider Resolution C-2023-027 as adopted by Council on February 27, 2023 with respect to a Fence By-law Exemption submitted by Saad Yousaf for Third Street, Beaverton (Communication number 626/22). Council - January 29, 2024

Council - January 29, 2024 BE IT RESOLVED THAT the 2024 Budget Overview, Report 2024-FI-004 - Draft Operating and Capital Budget, and the 2024 Draft Budget document, submitted by the Director of Finance/Treasurer be received for information.