Council Meeting

it Resolved That the delegation by Sharon Woodrow on behalf of the Trinity-St. Andrew's United Church, Witness Blanket Committee, with respect to the Witness Blanket Exhibit be received; and That the Township of Brock recognizes the importance of this exhibit as part of the Truth and Reconciliation process; and That the Township supports Trinity-St. Andrew’s United Church in their efforts to bring the exhibit to Brock Township; and That staff help to promote the event and that Township Council participate in the opening and closing ceremonies.

it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 8.1: Council - January 27, 2025 Council - February 3, 2025 Council - Closed - February 3, 2025 Council - February 5, 2025 Council - February 10, 2025 Council - Closed - February 10, 2025 Special Council - February 18, 2025 And receives minutes of Advisory Committee meetings as listed in Section 8.2: Committee of Adjustment - December 17, 2024 Manilla Hall Community Association - December 18, 2024 Brock Tourism Advisory Committee - January 7, 2025 Committee of Adjustment - January 21, 2025

It Resolved That Report 2025-FI-004, Surety Bond Regulations be approved; and That Council approve the attached policies for Letter of Credit and Surety Bond acceptance.

It Resolved That Report 2025-FI-009, 2025 Operating and Capital Budget be received; and That Council direct staff to create a new Asset Management Reserve; and That $214,275.00 from the 2025 budget be transferred into to the Asset Management Reserve; and That Council approve the recommended net tax levy increase of 4.44% for 2025.

It Resolved That Report 2025-FI-008, 2024 Annual Report on Building Fees be received; and That Council authorize the transfer of the remaining balance in the Building Fees Reserve to assist with offsetting the deficit experienced in 2024.

It Resolved That Report 2025-FI-010, Annual Statement of Development Charge Activity for 2024 be received.

It Resolved That Report 2025-OP-004, King Street Parking, be received; and That Council direct staff to prepare a bylaw to amend Traffic Bylaw #957-88-PP to reflect the following changes: That Schedule 1 of Traffic By-law 957-88-PP, as amended removes the reference to No-Stopping on McKay Street; and That Schedule 1 of Traffic By-law 957-88-PP, as amended, add No-Stopping on King Street on the North side, from Mara Road to Lakeland Crescent; and That Schedule XVII of Traffic By-law 957-88-PP, as amended, remove the School Bus Loading zone for King Street; and That Council authorize staff to write to the Ministry of Attorney General updating any required Short Form Wording, necessary to impose penalties for the amended changes to Traffic By-law 957-88-PP, as amended.

It Resolved That Report 2025-PRF-006, Summer Camp Individual Day Registration be received; and That Council direct staff to offer, as a 2025 pilot, individual day registration after June 7 cut off date; and That Council amend the fees schedule to include a daily camp rate of $38 per day.

It Resolved That Report 2025-PRF-005, Township of Brock Hall of Fame- Proposed Updates be received; and That Council approve the program amendments as contained within the report for the creation of an annual Awards of Merit event; and That Council direct staff to include the Non-Profit Sector Advisory Committee as part of the planning and organizing of the new Awards of Merit event.

It Resolved That Report 2025-PS-003, By-law and Animal Services Division Q4 Report 2024 be received.

it Resolved that Report 2025-DS-001, Planning Fees By-law Update, be received; and That the new Planning Fees By-law (Attachment 1) be approved by Council.

It Resolved That Report 2025-GG-003, Sunderland Lions Lease Agreement – Sunderland Town Hall, be received; and That Council authorize the Mayor and Clerk to enter into a 3-year lease agreement with the Sunderland Lions Club for the use of the Sunderland Town Hall at a rate of $613.36 (including HST) per year (2025 rate subject to CPI increase each subsequent year), for their monthly meetings (maximum 3/month), plus 3 weeks in April for Music Festival, plus 4 weeks in October/November for the Youth Theatre Group, and all other events at current rates as listed in the Fees & Charges Bylaw; and That Council hereby permit and acknowledge an exemption under Section 107 (2)(b) of the Municipal Act, 2001, S.O. 2001, c.25 , by granting a reduced lease rate for the for Sunderland Lions Club for the use of the Sunderland Town Hall.

It Resolved That Communication Number 62/25, 2025 Durham Region Mayor's Gala Endorsement, submitted by the Ontario Philharmonic be received; and That Council endorse the 2025 Durham Region Mayor's Gala supporting Ontario Philharmonic and approve the use of the corporate logo on gala material.

it Resolved that Resolution C-2025-112 with respect to Amendment to the Procedural By-law be

It Therefore Resolved That the procedural bylaw amendment, to include non-solicited businesses to be able to delegate or present at Council discretion, be

it Resolved That By-law 3325-2025 and 3328-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

it Resolved That By-law Number 3326-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 25, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

it Resolved That the meeting of Council adjourn at 8:54 p.m.

Be it Resolved That the delegation by Sharon Woodrow on behalf of the Trinity-St. Andrew's United Church, Witness Blanket Committee, with respect to the Witness Blanket Exhibit be received; and That the Township of Brock recognizes the importance of this exhibit as part of the Truth and Reconciliation process; and That the Township supports Trinity-St. Andrew’s United Church in their efforts to bring the exhibit to Brock Township; and That staff help to promote the event and that Township Council participate in the opening and closing ceremonies.

Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 8.1:  Council - January 27, 2025  Council - February 3, 2025  Council - Closed - February 3, 2025  Council - February 5, 2025 Council - February 24, 2025  Council - February 10, 2025  Council - Closed - February 10, 2025  Special Council - February 18, 2025 And receives minutes of Advisory Committee meetings as listed in Section 8.2:  Committee of Adjustment - December 17, 2024  Manilla Hall Community Association - December 18, 2024  Brock Tourism Advisory Committee - January 7, 2025  Committee of Adjustment - January 21, 2025

Be It Resolved That Report 2025-FI-004, Surety Bond Regulations be approved; and That Council approve the attached policies for Letter of Credit and Surety Bond acceptance.

Be It Resolved That Report 2025-FI-009, 2025 Operating and Capital Budget be received; and That Council direct staff to create a new Asset Management Reserve; and That $214,275.00 from the 2025 budget be transferred into to the Asset Management Reserve; and That Council approve the recommended net tax levy increase of 4.44% for 2025.

Be It Resolved That Report 2025-FI-008, 2024 Annual Report on Building Fees be received; and That Council authorize the transfer of the remaining balance in the Council - February 24, 2025 Building Fees Reserve to assist with offsetting the deficit experienced in 2024.

Be It Resolved That Report 2025-FI-010, Annual Statement of Development Charge Activity for 2024 be received.

Be It Resolved That Report 2025-OP-004, King Street Parking, be received; and That Council direct staff to prepare a bylaw to amend Traffic Bylaw #957-88-PP to reflect the following changes: 1. That Schedule 1 of Traffic By-law 957-88-PP, as amended removes the reference to No-Stopping on McKay Street; and 2. That Schedule 1 of Traffic By-law 957-88-PP, as amended, add No-Stopping on King Street on the North side, from Mara Road to Lakeland Crescent; and 3. That Schedule XVII of Traffic By-law 957-88-PP, as amended, remove the School Bus Loading zone for King Street; and Council - February 24, 2025 That Council authorize staff to write to the Ministry of Attorney General updating any required Short Form Wording, necessary to impose penalties for the amended changes to Traffic By-law 957- 88-PP, as amended.

Be It Resolved That Report 2025-PRF-006, Summer Camp Individual Day Registration be received; and That Council direct staff to offer, as a 2025 pilot, individual day registration after June 7 cut off date; and That Council amend the fees schedule to include a daily camp rate of $38 per day.

Be It Resolved That Report 2025-PRF-005, Township of Brock Hall of Fame- Proposed Updates be received; and That Council approve the program amendments as contained within the report for the creation of an annual Awards of Merit event; and That Council direct staff to include the Non-Profit Sector Advisory Council - February 24, 2025 Committee as part of the planning and organizing of the new Awards of Merit event.

Be It Resolved That Report 2025-PS-003, By-law and Animal Services Division Q4 Report 2024 be received.

Be it Resolved that Report 2025-DS-001, Planning Fees By-law Update, be received; and That the new Planning Fees By-law (Attachment 1) be approved by Council.

Be It Resolved That Report 2025-GG-003, Sunderland Lions Lease Agreement – Sunderland Town Hall, be received; and That Council authorize the Mayor and Clerk to enter into a 3-year lease agreement with the Sunderland Lions Club for the use of the Sunderland Town Hall at a rate of $613.36 (including HST) per year (2025 rate subject to CPI increase each subsequent year), for their monthly meetings (maximum 3/month), plus 3 weeks in April for Music Festival, plus 4 weeks in October/November for the Youth Theatre Group, and all other events at current rates as listed in the Fees & Charges Bylaw; and That Council hereby permit and acknowledge an exemption under Section 107 (2)(b) of the Municipal Act, 2001, S.O. 2001, c.25, by granting a reduced lease rate for the for Sunderland Lions Club for the use of the Sunderland Town Hall.

Council - February 24, 2025 Be It Resolved That Communication Number 62/25, 2025 Durham Region Mayor's Gala Endorsement, submitted by the Ontario Philharmonic be received; and That Council endorse the 2025 Durham Region Mayor's Gala supporting Ontario Philharmonic and approve the use of the corporate logo on gala material.

Be it Resolved that Resolution C-2025-112 with respect to Amendment to the Procedural By-law be

Be It Therefore Resolved That the procedural bylaw amendment, to include non-solicited businesses to be able to delegate or present at Council - February 24, 2025 Council discretion, be

Be it Resolved That By-law 3325-2025 and 3328-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

Be it Resolved That By-law Number 3326-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on February 25, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

Be it Resolved That the meeting of Council adjourn at 8:54 p.m.