Council Meeting

it Resolved That the presentation by David Lembcke, Director, Watershed Science and Monitoring and Bill Thompson, Manager, Watershed Plans and Strategies with respect to Lake Simcoe Region Conservation Authorities - Chloride in Lake Simcoe Watershed be received.

it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1: Council - August 13, 2025 Council - September 8, 2025 Council - Closed - September 8, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2: Brock Tourism Advisory Committee - June 17, 2025 Non-profit Sector Advisory Committee - June 10, 2025 Brock Accessibility Advisory Committee - June 17, 2025 Brock Committee of Adjustment - July 15, 2025

It Resolved That Report 2025-OP-15, Bridge and Culvert Deficiencies be received; and That the proposed culvert and bridge work for 2026 be

It Resolved That Report 2025-OP-026, Plow and Sander for B2025-PW Truck and Chassis be received, and; That staff be authorized to proceed with the purchasing of the plow and sander from S. Arbour Welding Inc for $29,510.40.00 inclusive of net HST; and That additional funds of $21,618.28 be

It Resolved That Report 2025-PRF-017, Building Condition Assessments for the Municipal Administration Building and Manilla Community Hall, be received; and That staff use the Building Condition Assessments for the Municipal Administration Building and Manilla Community Hall for forecasting and budget preparation purposes; and That the Building Condition Assessments for the Municipal Administration Building and Manilla Community Hall be utilized for use as part of the next asset management update to be performed by 2030.

It Resolved That Report 2025-PRF-019, "Municipal Alcohol Policy Update", be received; and That Council approve the amendments to the Municipal Alcohol Policy; and That staff provide the amended Municipal Alcohol Policy to all alcohol rental contracts moving forward; and That staff publish the amended Municipal Alcohol Policy on the Township website; and That staff present the amended Municipal Alcohol Policy to all organizations that utilize Township buildings for events involving alcohol as a notice of change to the policy.

It Resolved That Report 2025-PS-011, By-law and Animal Services Division – Use of Reserve Funds, be received; and That Council approve the use of the Canine Control Reserve to be used to fund the cost of the replacement of the air conditioning system in the animal services van and to replace the all-season tires; and That Council approves the use of the Marino-Dench Animal Trust Fund to fund the cost of the replacement of the HVAC unit at the Dench Animal Shelter.

It Resolved That Memorandum 2025-GG-022, Brock Accessibility Advisory Committee - Request for Use of Funds be received; and That Council approve the use of $500.00 of the approved Brock Accessibility Advisory Committee budget to purchase 300 units of a green bookmark magnifier promotional item to be distributed at community events to raise awareness of the committee.

It Resolved That Report 2025-GG-017, 2026 Council Meeting Schedule be received; and That the 2026 Council Meeting Schedule, attached as Appendix 1 be adopted by Council; and That Council delegate to the Clerk, the authority to amend the schedule as required in consultation with the Mayor and CAO.

It Resolved That Communication Number 550/25, Request for Signage - Concession 14, Cannington, submitted by Bethany Starr be received; and That Council directs staff to provide a report on the matter prior to December 31, 2025.

It Resolved That Communication Number 574/25, Proposal for Designated Meeting Room at Beaverton Arena, submitted by Matthew Gross, President on behalf of Beaverton Minor Hockey Association be received; and That staff be directed to discuss the space with other minor user groups to ensure fair access to all groups interested in using the space; and That Council direct staff to maintain caretaking and booking duties for the room; and That Council direct staff to work with Brock Minor Hockey for access to the space be made available as soon as possible; and That staff be directed to report back to Council on the agreements to be made with user groups for use of additional spaces in municipal arenas, including spaces currently being utilized exclusively by user groups.

It Resolved that Communication number 581/25, Request to Operate Hot Dog Cart at 2025 Haunted Trail Attraction, submitted by Ronnie Dale, owner Papa Beans Dog on the Run be received; and That Council has no objection to the operation of the Hot Dog Cart, known as Papa Beans Dog on the Run, within the parking lot of the Rick MacLeish Memorial Community Centre at least 50 metres away from the entrance to Claire Hardy Park during the Haunted Trail Attraction Event taking place on October 18-19 and October 25-26, 2025 from 6:30 p.m. to 9:30 p.m.; and That approval is received from the Fire Chief to operate a Hot Dog Cart within the parking lot of the Rick MacLeish Memorial Community Centre during the Haunted Trail Attraction Event as per By-law Number 1977-2006-PP, Parks Bylaw; and That Council grant an exemption to By-law Number 2382-2011 PP, Refreshment Vehicle Bylaw to allow the operation of the Papa Beans on the Run Hot Dog Cart in a public park for the Haunted Attraction Event.

It Resolved That Communication Number 488/25, Petition - Request for Traffic Measures on Highway 48 at Ball Avenue to Provide better safety be received; and That staff be directed to forward the petition to Durham Region for consideration.

It Resolved That Communication Number 582/25 submitted by Justin Kouba regarding the 2025 Beaver River Bait Lease Renewal, be received; and That Council approve the continuation of the Beaver River Bait lease at the Beaverton Harbour for the months of November 2025 - March 2026; and That Council has no objection to the addition of security cameras on the bait shop; and That the cost of electricity to operate the security cameras will be incurred by the operator, Justin Kouba; and That the Mayor and Clerk are hereby authorized to enter into an agreement with Justin Kouba for the Beaver River Bait lease.

it Resolved That Council proceed into a Closed Meeting at 7:50 p.m. to discuss the following matters: a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act

it Resolved That Council rise & report from the Closed meeting at 8:58 p.m.; and, That Council endorse all direction provided to staff at the Closed meeting held on September 22, 2025.

it Resolved That By-law Number 3366-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 22, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

it Resolved That the meeting of Council adjourn at 8:59 p.m.

Be it Resolved That the presentation by David Lembcke, Director, Watershed Science and Monitoring and Bill Thompson, Manager, Watershed Plans and Strategies with respect to Lake Simcoe Region Conservation Authorities - Chloride in Lake Simcoe Watershed be received.

Council - September 22, 2025 Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:  Council - August 13, 2025  Council - September 8, 2025  Council - Closed - September 8, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2:  Brock Tourism Advisory Committee - June 17, 2025  Non-profit Sector Advisory Committee - June 10, 2025  Brock Accessibility Advisory Committee - June 17, 2025  Brock Committee of Adjustment - July 15, 2025

Be It Resolved That Report 2025-OP-15, Bridge and Culvert Deficiencies be received; and That the proposed culvert and bridge work for 2026 be

Be It Resolved That Report 2025-OP-026, Plow and Sander for B2025-PW Truck and Chassis be received, and; That staff be authorized to proceed with the purchasing of the plow and sander from S. Arbour Welding Inc for $29,510.40.00 inclusive of net HST; and That additional funds of $21,618.28 be

Be It Resolved That Report 2025-PRF-017, Building Condition Assessments for the Municipal Administration Building and Manilla Community Hall, be received; and That staff use the Building Condition Assessments for the Municipal Council - September 22, 2025 Administration Building and Manilla Community Hall for forecasting and budget preparation purposes; and That the Building Condition Assessments for the Municipal Administration Building and Manilla Community Hall be utilized for use as part of the next asset management update to be performed by 2030.

Be It Resolved That Report 2025-PRF-019, "Municipal Alcohol Policy Update", be received; and That Council approve the amendments to the Municipal Alcohol Policy; and That staff provide the amended Municipal Alcohol Policy to all alcohol rental contracts moving forward; and That staff publish the amended Municipal Alcohol Policy on the Township website; and That staff present the amended Municipal Alcohol Policy to all organizations that utilize Township buildings for events involving alcohol as a notice of change to the policy.

Be It Resolved That Report 2025-PS-011, By-law and Animal Services Division – Use of Reserve Funds, be received; and That Council approve the use of the Canine Control Reserve to be used to fund the cost of the replacement of the air conditioning system in the animal services van and to replace the all-season tires; and That Council approves the use of the Marino-Dench Animal Trust Fund to fund the cost of the replacement of the HVAC unit at the Dench Animal Shelter.

Be It Resolved That Memorandum 2025-GG-022, Brock Accessibility Advisory Committee - Request for Use of Funds be received; and That Council approve the use of $500.00 of the approved Brock Accessibility Advisory Committee budget to purchase 300 units of a green bookmark magnifier promotional item to be distributed at community events to raise awareness of the committee.

Be It Resolved That Report 2025-GG-017, 2026 Council Meeting Schedule be received; and That the 2026 Council Meeting Schedule, attached as Appendix 1 be adopted by Council; and That Council delegate to the Clerk, the authority to amend the schedule as required in consultation with the Mayor and CAO.

Be It Resolved That Communication Number 550/25, Request for Signage - Concession 14, Cannington, submitted by Bethany Starr be received; and That Council directs staff to provide a report on the matter prior to December 31, 2025.

Be It Resolved That Communication Number 574/25, Proposal for Designated Meeting Room at Beaverton Arena, submitted by Matthew Gross, President on behalf of Beaverton Minor Hockey Association be received; and That staff be directed to discuss the space with other minor user groups to ensure fair access to all groups interested in using the space; and That Council direct staff to maintain caretaking and booking duties for the room; and That Council direct staff to work with Brock Minor Hockey for access to the space be made available as soon as possible; and That staff be directed to report back to Council on the agreements to be made with user groups for use of additional spaces in municipal arenas, including spaces currently being utilized exclusively by user groups.

Be It Resolved that Communication number 581/25, Request to Operate Hot Dog Cart at 2025 Haunted Trail Attraction, submitted by Ronnie Dale, owner Papa Beans Dog on the Run be received; and That Council has no objection to the operation of the Hot Dog Cart, known as Papa Beans Dog on the Run, within the parking lot of the Rick MacLeish Memorial Community Centre at least 50 metres away from the entrance to Claire Hardy Park during the Haunted Trail Attraction Event taking place on October 18-19 and October 25-26, 2025 from 6:30 p.m. to 9:30 p.m.; and That approval is received from the Fire Chief to operate a Hot Dog Cart within the parking lot of the Rick MacLeish Memorial Community Centre during the Haunted Trail Attraction Event as per By-law Number 1977- Council - September 22, 2025 2006-PP, Parks Bylaw; and That Council grant an exemption to By-law Number 2382-2011 PP, Refreshment Vehicle Bylaw to allow the operation of the Papa Beans on the Run Hot Dog Cart in a public park for the Haunted Attraction Event.

Be It Resolved That Communication Number 488/25, Petition - Request for Traffic Measures on Highway 48 at Ball Avenue to Provide better safety be received; and That staff be directed to forward the petition to Durham Region for consideration.

Be It Resolved That Communication Number 582/25 submitted by Justin Kouba regarding the 2025 Beaver River Bait Lease Renewal, be received; and That Council approve the continuation of the Beaver River Bait lease at the Beaverton Harbour for the months of November 2025 - March 2026; and That Council has no objection to the addition of security cameras on the bait shop; and Council - September 22, 2025 That the cost of electricity to operate the security cameras will be incurred by the operator, Justin Kouba; and That the Mayor and Clerk are hereby authorized to enter into an agreement with Justin Kouba for the Beaver River Bait lease.

Be it Resolved That Council proceed into a Closed Meeting at 7:50 p.m. to discuss the following matters:  a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act

Council - September 22, 2025 Be it Resolved That Council rise & report from the Closed meeting at 8:58 p.m.; and, That Council endorse all direction provided to staff at the Closed meeting held on September 22, 2025.

Be it Resolved That By-law Number 3366-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 22, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

Be it Resolved That the meeting of Council adjourn at 8:59 p.m.