Council Meeting

it Resolved That the presentation by Matthew Gross, President on behalf of Brock Minor Hockey Association with respect to a request for early ice for the 2026-2027 season be received.

it Resolved That the presentation by Debra Brethour, President for the Sunderland Agricultural Society with respect to Early Ice for the 2026-2027 season at the Sunderland Memorial Community Centre be received.

it Resolved That the agenda be amended to bring forward Public Questions and Clarification with respect to the requests for Early Ice, following the delegations.

it Resolved That the presentation by Brian McGregor, President for the Beaverton Agricultural Society with respect to request for Early Ice at the Beaverton Arena and Sunderland Arena be received.

it Resolved That the agenda be amended to bring forward Communication numbers 559/25 and 573/25 for consideration at this time.

It Resolved That Communication Number 559, Response to Early Ice Request, submitted by the Bill Graham, President of the Beaverton Lions Club be received.

It Resolved That Communication Number 573/25, Support for Brock Minor Hockey Association Ice Allocation Request, submitted by Stephen Phillips, Chair - Victoria Durham Minor Hockey League be received.

it Resolved That Council direct staff to organize a meeting, prior to December 1, 2025, between BMHA, both Fair Boards, and Beaverton Lions Club to discuss options regarding early ice for the 2026 season; and That Council direct staff to prepare a report on the feasibility of early ice at one arena to include the costs for temporary flooring, staff timing, as well as, insulating the Cannington arena; and That Council advise the Fair Boards of the notice to potentially amend the lease in accordance with the agreement, should early ice be an option for the 2026-2027 season.

it Resolved That the presentation and business financial plan presented by Charlotte Hale with respect to Outer City Arts lease of the upstairs auditorium of the Old Cannington Town Hall, be received: and That Council direct staff to prepare a report on the costs of renovating the upstairs auditorium of the Old Cannington Town Hall, as well as including the potential revenue from leasing the space.

it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1: Council - July 28, 2025 Council - Closed - July 28, 2025

it Resolved That Council break for a recess at 12:11 p.m.

It Resolved That Report 2025-FI-030, 2025 Charity Golf Tournament be received.

it Resolved That Report 2025-FI-029, Revised 2026 Tariff of Fees be approved: and That Council directs staff to present By-Law 3362-2025, being a by-law to impose fees for municipal services, at the Council meeting held on September 8, 2025

It Resolved That Report 2025-FI-028, 2026 Strong Mayor Budget Schedule be received; and That Council direct staff to add the new recommended budget dates on the Council Meeting Schedule.

It Resolved That Report 2025-OP-023, Asset Management be received; and That Council authorize budget expenditure upward of $10,000, to complete GIS mapping to complete the State of the Infrastructure and Asset Management Plan funded from the 2023 remaining CCBF budget; and That Council direct staff to seek competitive bids in accordance with our Procurement Policy and report back; and That Council encourage staff members to accompany consultants on any future works.

It Resolved That Report 2025-OP-022, Dump Truck Box for B2025-PW-11 Truck and Chasis be received; and That staff be authorized to proceed with the awarding of this quotation to Twin Equipment in the amount of $21,761.38 inclusive of net HST.

It Resolved That report 2025-OP-021, Salt Concentration in Winter Sand be received; and That Council endorse using 4.5% salt in winter sand starting in 2025.

It Resolved That Report 2025-OP-023, Hard Surfacing Gravel Roads be received; and That Council refer to 2026 budget discussions.

It Resolved That Report 2025-PRF-015, Foster Hewitt Memorial Community Centre Dehumidifier Replacement be received; and That staff proceed to order the electric desiccant dehumidifier with total funding of approximately $58,000 to be provided from the Beaverton Arena Reserve.

It Resolved That Report 2025-PRF-014, Foster Hewitt Memorial Community Centre Seasonal IR Controller be received; and That staff proceed to order the seasonal IR controller replacement with funding of approximately $54,340 being provided from the Beaverton Arena Reserve Fund.

It Resolved That Report 2025-PRF-016, Manilla Hall Access Improvements be received; and That staff proceed to award the contract to HEGXA Group with the additional funding of approximately $59,803 being taken from the Public Building Reserve fund.

It Resolved That Report 2025-PS-009, By-Law and Animal Services Division Q2 Report be received.

It Resolved That Report 2025-PS-010, Animal Control By-law Amendments – Off-Leash Dog Park, be received; and That Council approve the recommended changes to the Animal Control By-law as outlined in Report 2025-PS-010, and; That Council directs staff to present By-Law No. 3364-2025 being a by-law to amend Animal Control Bylaw 2446-2012-PP, at the Council meeting held on September 8, 2025; and That Council directs staff to apply to the Ministry of Attorney General, Ontario Court of Justice, to include the changes to the Animal Control Bylaw Set Fines, attached as Appendix “2” to Report 2025-PS-010.

it Resolved That Council break for a recess at 2:56 p.m.

It Resolved That Report 2025-GG-18, Regional Council Vacancy, be received; and That Council declare the office of Regional Councillor, vacant; and That Council approve the new Council Vacancy Policy as attached as Appendix “1” to Report No. 2025-GG-018; and That Council direct the Clerk to conduct an appointment by open call for qualified interested candidates in accordance with the timelines set out in Report No. 2025-GG-018; and That Council direct the Clerk to establish a Special Council meeting to be held on Wednesday, October 8, 2025 to consider and appoint an individual to the office of Regional Councillor.

It Resolved That Memorandum 2025-GG-020, Proposed Indigenous Engagement Guide for Durham Region Area Municipalities be received; and That Council delegate staff the authority to execute the cost sharing agreement regarding the Proposed Indigenous Engagement Guide.

It Resolved That Communication Number 516/25, Request to Extend Rental Reduction for Use of the Manilla Hall, submitted by Ken Shaw of Narcotics Anonymous be received; and That Council approve the request for an extension of 6 months at the rate of $100 per month starting in October 2025 and ending in April 2026.

It Resolved That Communication Number 544/25, Boathouse Leases - Beaverton Harbour - Title Transfer - 2 Harbour Park, Beaverton submitted by Riverin Law Firm be received; and That Council direct the Clerk to amend the lease by adding the requested additional lease holder name.

It Resolved That Communication Number 549/25, Durham Region 9-1-1 System Agreement for Execution be received; and That Council authorize the Clerk to execute the 9-1-1 System Agreement.

it Resolved That By-laws 3362-2025, and 3364-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

it Resolved That Council proceed into a Closed Meeting at 3:42 p.m. to discuss the following matters: personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act

it Resolved That Council rise & report from Closed Meeting of Council at 6:07 p.m.; and, That Council endorse all direction provided to staff, at the Closed Meeting of Council held on September 8, 2025.

it Resolved That By-law Number 3363-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 8, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

it Resolved That the meeting of Council adjourn at 6:08 p.m.

Be it Resolved That the presentation by Matthew Gross, President on behalf of Brock Minor Hockey Association with respect to a request for early ice for the 2026-2027 season be received.

Be it Resolved That the presentation by Debra Brethour, President for the Sunderland Agricultural Society with respect to Early Ice for the 2026- 2027 season at the Sunderland Memorial Community Centre be received.

Be it Resolved That the agenda be amended to bring forward Public Questions and Clarification with respect to the requests for Early Ice, following the delegations.

Be it Resolved That the presentation by Brian McGregor, President for the Beaverton Agricultural Society with respect to request for Early Ice at the Beaverton Arena and Sunderland Arena be received.

Be it Resolved That the agenda be amended to bring forward Communication numbers 559/25 and 573/25 for consideration at this time.

Council - September 8, 2025 Be It Resolved That Communication Number 559, Response to Early Ice Request, submitted by the Bill Graham, President of the Beaverton Lions Club be received.

Be It Resolved That Communication Number 573/25, Support for Brock Minor Hockey Association Ice Allocation Request, submitted by Stephen Phillips, Chair - Victoria Durham Minor Hockey League be received.

Be it Resolved That Council direct staff to organize a meeting, prior to December 1, 2025, between BMHA, both Fair Boards, and Beaverton Lions Club to discuss options regarding early ice for the 2026 season; and That Council direct staff to prepare a report on the feasibility of early ice at one arena to include the costs for temporary flooring, staff timing, as well as, insulating the Cannington arena; and That Council advise the Fair Boards of the notice to potentially amend the lease in accordance with the agreement, should early ice be an option for the 2026-2027 season.

Be it Resolved That the presentation and business financial plan presented by Charlotte Hale with respect to Outer City Arts lease of the upstairs auditorium of the Old Cannington Town Hall, be received: and That Council direct staff to prepare a report on the costs of renovating the upstairs auditorium of the Old Cannington Town Hall, as well as including the potential revenue from leasing the space.

Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:  Council - July 28, 2025  Council - Closed - July 28, 2025

Be it Resolved That Council break for a recess at 12:11 p.m.

Be It Resolved That Report 2025-FI-030, 2025 Charity Golf Tournament be received.

Be it Resolved That Report 2025-FI-029, Revised 2026 Tariff of Fees be approved: and That Council directs staff to present By-Law 3362-2025, being a by- law to impose fees for municipal services, at the Council meeting held on September 8, 2025

Be It Resolved That Report 2025-FI-028, 2026 Strong Mayor Budget Schedule be received; and That Council direct staff to add the new recommended budget dates on the Council Meeting Schedule.

Be It Resolved That Report 2025-OP-023, Asset Management be received; and That Council authorize budget expenditure upward of $10,000, to complete GIS mapping to complete the State of the Infrastructure and Asset Management Plan funded from the 2023 remaining CCBF budget; and That Council direct staff to seek competitive bids in accordance with our Procurement Policy and report back; and That Council encourage staff members to accompany consultants on any future works.

Council - September 8, 2025 Be It Resolved That Report 2025-OP-022, Dump Truck Box for B2025-PW-11 Truck and Chasis be received; and That staff be authorized to proceed with the awarding of this quotation to Twin Equipment in the amount of $21,761.38 inclusive of net HST.

Be It Resolved That report 2025-OP-021, Salt Concentration in Winter Sand be received; and That Council endorse using 4.5% salt in winter sand starting in 2025.

Be It Resolved That Report 2025-OP-023, Hard Surfacing Gravel Roads be received; and That Council refer to 2026 budget discussions.

Be It Resolved That Report 2025-PRF-015, Foster Hewitt Memorial Community Centre Dehumidifier Replacement be received; and That staff proceed to order the electric desiccant dehumidifier with total funding of approximately $58,000 to be provided from the Beaverton Arena Reserve.

Be It Resolved That Report 2025-PRF-014, Foster Hewitt Memorial Community Centre Seasonal IR Controller be received; and That staff proceed to order the seasonal IR controller replacement with funding of approximately $54,340 being provided from the Beaverton Arena Reserve Fund.

Be It Resolved That Report 2025-PRF-016, Manilla Hall Access Improvements be received; and That staff proceed to award the contract to HEGXA Group with the Council - September 8, 2025 additional funding of approximately $59,803 being taken from the Public Building Reserve fund.

Be It Resolved That Report 2025-PS-009, By-Law and Animal Services Division Q2 Report be received.

Be It Resolved That Report 2025-PS-010, Animal Control By-law Amendments – Off-Leash Dog Park, be received; and That Council approve the recommended changes to the Animal Control By-law as outlined in Report 2025-PS-010, and; That Council directs staff to present By-Law No. 3364-2025 being a by-law to amend Animal Control Bylaw 2446-2012-PP, at the Council meeting held on September 8, 2025; and That Council directs staff to apply to the Ministry of Attorney General, Ontario Court of Justice, to include the changes to the Council - September 8, 2025 Animal Control Bylaw Set Fines, attached as Appendix “2” to Report 2025-PS-010.

Be it Resolved That Council break for a recess at 2:56 p.m.

Be It Resolved That Report 2025-GG-18, Regional Council Vacancy, be received; and That Council declare the office of Regional Councillor, vacant; and That Council approve the new Council Vacancy Policy as attached as Appendix “1” to Report No. 2025-GG-018; and That Council direct the Clerk to conduct an appointment by open call for qualified interested candidates in accordance with the timelines set out in Report No. 2025-GG-018; and That Council direct the Clerk to establish a Special Council meeting to be held on Wednesday, October 8, 2025 to consider and appoint an individual to the office of Regional Councillor. Council - September 8, 2025

Be It Resolved That Memorandum 2025-GG-020, Proposed Indigenous Engagement Guide for Durham Region Area Municipalities be received; and That Council delegate staff the authority to execute the cost sharing agreement regarding the Proposed Indigenous Engagement Guide.

Be It Resolved That Communication Number 516/25, Request to Extend Rental Reduction for Use of the Manilla Hall, submitted by Ken Shaw of Narcotics Anonymous be received; and That Council approve the request for an extension of 6 months at the rate of $100 per month starting in October 2025 and ending in April 2026.

Be It Resolved That Communication Number 544/25, Boathouse Leases - Beaverton Harbour - Title Transfer - 2 Harbour Park, Beaverton submitted by Riverin Law Firm be received; and That Council direct the Clerk to amend the lease by adding the requested additional lease holder name.

Be It Resolved That Communication Number 549/25, Durham Region 9-1- 1 System Agreement for Execution be received; and That Council authorize the Clerk to execute the 9-1-1 System Agreement.

Council - September 8, 2025 Be it Resolved That By-laws 3362-2025, and 3364-2025 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

Be it Resolved That Council proceed into a Closed Meeting at 3:42 p.m. to discuss the following matters:  personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act  a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act

Be it Resolved That Council rise & report from Closed Meeting of Council at 6:07 p.m.; and, That Council endorse all direction provided to staff, at the Closed Meeting of Council held on September 8, 2025.

Be it Resolved That By-law Number 3363-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 8, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

Be it Resolved That the meeting of Council adjourn at 6:08 p.m.