Council Meeting

it Resolved That the presentation by Ron Trewin, Senior Project Manager - Transportation Design for Durham Region with respect to Vallentyne Farm Discussion be received.

it Resolved That the presentation by Cynthia Davis, CAO and President of Lakeridge Health with respect to Durham Region Health and Lakeridge Health Update be received.

it Resolved That Council adopts all minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1: Council - Closed - July 15, 2024 Council - August 12, 2024 Council - Closed - August 12, 2024

it Resolved That the agenda be amended to bring forward Report 2024-OP-012, B2024-PW-16 Thorah Island Unassumed Road Improvements for consideration at this time.

It Resolved That Report 2024-OP-012, B2024-PW-16, Thorah Island Unassumed Road Improvements be received; and That Council approve staff authorization to proceed with the recommendation to award the tender to JC Contracting Groups, in the amount of $89,833.73 (net of HST rebate).

It Resolved That Report-2024-PS-012, Fire Department Responses-2024-Q2 be received.

It Resolved That Report 2024-GG-017, Support for Community Organizations Policy be received; and That Council approve the adoption of the Support for Community Organizations Policy.

It Resolved That Report 2024-PS-014, Ethel Park Subdivision Emergency Plan be received.

it Resolved That Council break for a recess at 12:20 p.m.

It Resolved That Report 2024-OP-013, B2024-PW-09 - Surface Treatment Without Prime (Hi-Float) be received; and That Council approve staff authorization to proceed with the recommendation to award the tender to Duncor Enterprises Inc., in the amount of $262,074.66 (net of HST rebate).

It Resolved That Report 2024-PRF-020, King Street Park Update be received and; That staff be directed to complete the changes in the scope of work to include the replacement of the red clay with a screening material and the playground equipment to remain in the same location and; That staff post the revised tender document on Bids and Tenders with a closing date of no less that 10 business days after posting, and; That staff report back to Council should the tender submissions be outside of the approved budget amount; and That staff be directed to utilize the full amount within the King Street Park Trust and reducing the Development Charge amount by the same amount ($23,879).

It Resolved that Communication Number 752/24, requesting Council to waive the In-Ice Advertising Fee, submitted by the Beaverton Skating Club be received; and That Council grant an exemption from the Arena Advertising Policy PR6 and waive the $500 In-Ice advertising fee for the Beaverton Skating Club for the 2024/2025 season. Yes (6) Regional Councillor Jubb, Councillor Doble, Councillor Pettingill, Councillor Campbell, Councillor Canavan, and Councillor Frank No (1) Mayor Schummer

It Resolved That Resolution Number C-2024-201, Brock Minor Hockey Association, be divided into two motions to consider the application of centre ice logo separately from waiving the in-ice advertising fee of $500.

It Resolved That Communication Number 775/24, requesting an exemption from the Arena Advertising Policy PR6, submitted by the Brock Minor Hockey Association be received; and That Council approve an exemption from the Arena Advertising Policy PR6, granting the Brock Minor Hockey Association, exclusive right to include the "Home of the Brock Wild" logo in the centre ice circle, at all three arenas, for a period of five (5) years. Yes (4) Regional Councillor Jubb, Councillor Doble, Councillor Campbell, and Councillor Frank No (3) Mayor Schummer, Councillor Pettingill, and Councillor Canavan

it Resolved That Council waive the $500 in-ice advertising fee for the 2024-2025 season for the Brock Minor Hockey Association, while Council re-evaluates the in-ice advertising Policy PR6. Yes (6) Regional Councillor Jubb, Councillor Doble, Councillor Pettingill, Councillor Campbell, Councillor Canavan, and Councillor Frank No (1) Mayor Schummer

It Resolved That Communication 751/24, Sunderland Maple Syrup Festival 2025, submitted by the Sunderland Maple Syrup Festival Committee be received; and That Staff will assist with any Township road closures that are required; and That the Sunderland Maple Syrup Festival will be required to contact the Region of Durham for the street closure of River Street; and That the Sunderland Maple Syrup Festival will provide Township staff with their Road's Management Strategic Plan to be reviewed and discussed with staff prior to the event held on April 5-6, 2025; and That the Sunderland Maple Syrup Festival Committee will provide a certificate of insurance in the amount of 5,000,000 naming the Township of Brock as additional insured prior to the event; and That Staff will provide snow removal and street clearing prior to the event; and That Staff will provide signs and pylons; and That the Sunderland Memorial Community Centre washroom will be available during the event; and That Council approve free exclusive use of the Sunderland Town Hall both the upper and lower levels; and That Council approve free exclusive use of the Arena Auditorium from Friday, April 4th starting at 4:00 p.m. - until 5:00 p.m. on Sunday, April 6th, 2024; and That Council grant the approval of a BBQ at the Sunderland Park/Fairgrounds subject to the approval of the Fire Chief; and That the Mayor and Members of Council be present for the opening ceremonies should their schedules permit; and That Council approve

It Resolved that Communication number 774/24, Request to Operate Hot Dog Cart at 2024 Haunted Trail Attraction, submitted by Ronnie Dale be received; and That Council has no objection to the operation of the Hot Dog Cart, known as Papa Beans on the Run, within the parking lot of the Rick MacLeish Memorial Community Centre at least 50 metres away from the entrance to Claire Hardy Park during the Haunted Trail Attraction Event taking place on October 18-19 and October 25-26, 2024 from 6:30 p.m. to 9:30 p.m.; and That approval is received from the Fire Chief to operate a Hot Dog Cart within the parking lot of the Rick MacLeish Memorial Community Centre during the Haunted Trail Attraction Event as per By-law Number 1977-2006-PP, Parks Bylaw; and That Council grant an exemption to By-law Number 2382-2011 PP, Refreshment Vehicle Bylaw to allow the operation of the Papa Beans on the Run Hot Dog Cart in a public park for the Haunted Attraction Event.

it Resolved That the agenda be amended to bring forward Regional Councillor Update as well as Public Questions and Clarification for consideration at this time.

it Resolved That the agenda be amended to bring forward Other Business for consideration at this time.

It Resolved That AMO Conference Report by Mayor Schummer and AMO Conference Report by Regional Councillor Jubb be received.

it Resolved That Council proceed into a Closed Meeting at 2:55 p.m. to discuss the following matters: personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act

it Resolved That Council rise & report from the Closed meeting at 3:58 p.m.; and That Council endorse all direction provided to staff at the Closed meeting held on September 9, 2024.

it Resolved That By-law Number 3286-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on September 9, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

it Resolved That the meeting of Council adjourn at 4:00 p.m.

Be it Resolved That the presentation by Ron Trewin, Senior Project Manager - Transportation Design for Durham Region with respect to Vallentyne Farm Discussion be received.

Be it Resolved That the presentation by Cynthia Davis, CAO and President of Lakeridge Health with respect to Durham Region Health and Lakeridge Health Update be received.

Be it Resolved That Council adopts all minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1:  Council - Closed - July 15, 2024 Council - September 9, 2024  Council - August 12, 2024  Council - Closed - August 12, 2024

Be it Resolved That the agenda be amended to bring forward Report 2024-OP- 012, B2024-PW-16 Thorah Island Unassumed Road Improvements for consideration at this time.

Be It Resolved That Report 2024-OP-012, B2024-PW-16, Thorah Island Unassumed Road Improvements be received; and That Council approve staff authorization to proceed with the recommendation to award the tender to JC Contracting Groups, in the amount of $89,833.73 (net of HST rebate).

Be It Resolved That Report-2024-PS-012, Fire Department Responses- 2024-Q2 be received.

Be It Resolved That Report 2024-GG-017, Support for Community Organizations Policy be received; and That Council approve the adoption of the Support for Community Organizations Policy.

Be It Resolved That Report 2024-PS-014, Ethel Park Subdivision Emergency Plan be received.

Council - September 9, 2024 Be it Resolved That Council break for a recess at 12:20 p.m.

Be It Resolved That Report 2024-OP-013, B2024-PW-09 - Surface Treatment Without Prime (Hi-Float) be received; and That Council approve staff authorization to proceed with the recommendation to award the tender to Duncor Enterprises Inc., in the amount of $262,074.66 (net of HST rebate).

Be It Resolved That Report 2024-PRF-020, King Street Park Update be received and; That staff be directed to complete the changes in the scope of work to include the replacement of the red clay with a screening material and the playground equipment to remain in the same location and; That staff post the revised tender document on Bids and Tenders with a closing date of no less that 10 business days after posting, and; That staff report back to Council should the tender submissions be outside Council - September 9, 2024 of the approved budget amount; and That staff be directed to utilize the full amount within the King Street Park Trust and reducing the Development Charge amount by the same amount ($23,879).

Be It Resolved that Communication Number 752/24, requesting Council to waive the In-Ice Advertising Fee, submitted by the Beaverton Skating Club be received; and That Council grant an exemption from the Arena Advertising Policy PR6 and waive the $500 In-Ice advertising fee for the Beaverton Skating Club for the 2024/2025 season. Yes (6): Regional Councillor Jubb, Councillor Frank, Councillor Doble, Councillor Canavan, Councillor Pettingill, and Councillor Campbell No (1): Mayor Schummer

Be It Resolved That Resolution Number C-2024-201, Brock Minor Hockey Association, be divided into two motions to consider the application of centre ice logo separately from waiving the in-ice advertising fee of $500.

Be It Resolved That Communication Number 775/24, requesting an exemption from the Arena Advertising Policy PR6, submitted by the Brock Minor Hockey Association be received; and That Council approve an exemption from the Arena Advertising Policy PR6, granting the Brock Minor Hockey Association, exclusive right to include the "Home of the Brock Wild" logo in the centre ice circle, at all three arenas, for a period of five (5) years. Yes (4): Regional Councillor Jubb, Councillor Frank, Councillor Doble, and Councillor Campbell No (3): Mayor Schummer, Councillor Canavan, and Councillor Pettingill

Be it Resolved That Council waive the $500 in-ice advertising fee for the 2024-2025 season for the Brock Minor Hockey Association, while Council re-evaluates the in-ice advertising Policy PR6. Yes (6): Regional Councillor Jubb, Councillor Frank, Councillor Doble, Councillor Canavan, Councillor Pettingill, and Councillor Campbell No (1): Mayor Schummer

Be It Resolved That Communication 751/24, Sunderland Maple Syrup Festival 2025, submitted by the Sunderland Maple Syrup Festival Committee be received; and That Staff will assist with any Township road closures that are required; and That the Sunderland Maple Syrup Festival will be required to contact the Region of Durham for the street closure of River Street; and That the Sunderland Maple Syrup Festival will provide Township staff with their Road's Management Strategic Plan to be reviewed and discussed Council - September 9, 2024 with staff prior to the event held on April 5-6, 2025; and That the Sunderland Maple Syrup Festival Committee will provide a certificate of insurance in the amount of 5,000,000 naming the Township of Brock as additional insured prior to the event; and That Staff will provide snow removal and street clearing prior to the event; and That Staff will provide signs and pylons; and That the Sunderland Memorial Community Centre washroom will be available during the event; and That Council approve free exclusive use of the Sunderland Town Hall both the upper and lower levels; and That Council approve free exclusive use of the Arena Auditorium from Friday, April 4th starting at 4:00 p.m. - until 5:00 p.m. on Sunday, April 6th, 2024; and That Council grant the approval of a BBQ at the Sunderland Park/Fairgrounds subject to the approval of the Fire Chief; and That the Mayor and Members of Council be present for the opening ceremonies should their schedules pe

Be It Resolved that Communication number 774/24, Request to Operate Hot Dog Cart at 2024 Haunted Trail Attraction, submitted by Ronnie Dale be received; and That Council has no objection to the operation of the Hot Dog Cart, known as Papa Beans on the Run, within the parking lot of the Rick MacLeish Memorial Community Centre at least 50 metres away from the entrance to Claire Hardy Park during the Haunted Trail Attraction Event taking place on October 18-19 and October 25-26, 2024 from 6:30 p.m. to 9:30 p.m.; and That approval is received from the Fire Chief to operate a Hot Dog Cart within the parking lot of the Rick MacLeish Memorial Community Centre during the Haunted Trail Attraction Event as per By-law Number 1977- 2006-PP, Parks Bylaw; and That Council grant an exemption to By-law Number 2382-2011 PP, Refreshment Vehicle Bylaw to allow the operation of the Papa Beans on the Run Hot Dog Cart in a public park for the Haunted Attraction Event.

Be it Resolved That the agenda be amended to bring forward Regional Councillor Update as well as Public Questions and Clarification for consideration at this time.

Be it Resolved That the agenda be amended to bring forward Other Business for consideration at this time.

Be It Resolved That AMO Conference Report by Mayor Schummer and AMO Conference Report by Regional Councillor Jubb be received.

Be it Resolved That Council proceed into a Closed Meeting at 2:55 p.m. to discuss the following matters:  personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act  a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act

Be it Resolved That Council rise & report from the Closed meeting at 3:58 p.m.; and That Council endorse all direction provided to staff at the Closed meeting held on September 9, 2024.

Be it Resolved That By-law Number 3286-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its Council - September 9, 2024 meeting held on September 9, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

Be it Resolved That the meeting of Council adjourn at 4:00 p.m.