Council Meeting

It Resolved That the annual presentation from the Non-Profit Sector Advisory Committee be received.

It Resolved That Report 2025-GG-028, Non-Profit Sector Advisory Committee Annual Report - 2025 be received.

it resolved that the annual presentation from the Brock Accessibility Advisory Committee be received.

4 Councillor Ron Hodgson Be It Resolved That Report 2025-GG-024 Brock Accessibility Advisory Committee – Annual Report 2025 be received; and That the 2026 BAAC workplan attached to this report as Appendix #1 be approved; and That the continuation of the $1,000.00 BAAC budget for 2026 be approved to purchase additional promotional items should their inventory run low.

It Resolved That the annual presentation from the Brock Tourism Advisory Committee be received.

it Resolved that Report 2025-TED-005 from the Brock Tourism Advisory Committee be received.

it Resolved That the presentation by Trevor Fray, of Brock High School with respect to Brock Community High School Hockey be received.

it Resolved That the agenda be amended to bring forward Communication number 841/25 for consideration at this time.

It Resolved That Communication Number 841, 2025, Brock High School Student Hockey Team Request for Reduced Ice Fees for the 2026-2027 Season, submitted by Trevor Fray on behalf of Brock High School be received; and That Council forward the request to staff and report back for the first meeting in February 2026.

4 Councillor Ron Hodgson Be it Resolved That Council break for a recess at 11:15 a.m.

it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1: Council - November 24, 2025 Council - Closed - November 24, 2025 Council - November 26, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2: Manilla Hall Community Association - October 15, 2025 Committee of Adjustment - October 21, 2025

it Resolved that Resolution C-2025-472 be amended to add that the Storm Sewer Use Bylaw be amended to remove the need for a pool discharge permit .

4 Councillor Ron Hodgson Be It Resolved That Report 2025-OP-029, Introduction of Storm Sewer Use By-law, be received; and That Council amend the Draft Storm Sewer Use Bylaw by removing the need for a “Pool Discharge Permit”.

It Resolved That Report 2025-OP-036, Concession Road 3, Thorah Ditch Work be

It Resolved That Report 2025-OP-035 Bridge 39 Emergency Funding (Concession 11), be received; and That Council authorize staff to spend $18,011.52 for emergency supplies to close one lane on Bridge 39 to be funded from the asset management reserve.

It Resolved That Report 2025-PRF-030, MacLeod Park Gazebo Proposed Location be received; and That staff work with the donator and contractor to install the gazebo, subject to acceptance by the building department for permits or engineer sign-offs, in the proposed location.

It Resolved That Report 2025-PRF-032, Security Cameras be received; and That staff be directed to withdraw a further $6,651.98 from the Insurance Reserve in 2025.

It Resolved That Report-2025-PS-012, Fire Department 2025-Q2 Stats be received.

It Resolved That Report-2025-PS-013, Fire Department 2025-Q3 Stats be received.

It Resolved That Report 2025-DS-006, Downtown Community Improvement Plan Summary Report, be received.

It Resolved That Report 2025-GG-029, 2026 Statutory Holidays be received.

It Resolved That Report 2025-GG-026, Support for Community Organizations – Annual Update 2025 be received; and That Council approve the proposed amendments to the Support for Community Organizations Policy and Special Events form attached as Appendix 1 and 2 to the report.

4 Councillor Ron Hodgson Be It Resolved That Communication Number 774/25, Request for 2026 Tree Planting submitted by the Cannington Horticultural Society be received; and That Council directs the Facility Coordinator to work with the Cannington Horticultural Society with respect to the requests in Communication Number 774/25.

It Resolved That Communication Number 820/25, Request for Reduction of Speed Limit to 40 km/h on Simcoe Street, Beaverton at Holy Family Public School, submitted by Shirley Wiche be received; and That Council direct staff to forward the request to Durham Region for consideration.

it Resolved That By-laws 3387-2025, and 3388-2025, as amended, be taken as read, enacted and signed by the Mayor and Municipal Clerk.

it Resolved That Council proceed into a Closed Meeting at 12:53 p.m. to discuss the following matters: litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act Third-party information supplied in confidence to the municipality (e.g., a trade secret or scientific, technical, commercial, or financial information) that belongs to the municipality pursuant to Section 239 (2)(i) of the Municipal Act personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act

it Resolved That Council rise & report from Closed Meeting of Council at 1:46 p.m.; and, That Council endorse all direction provided to staff, at the Closed Meeting of Council held on December 8, 2025.

it Resolved That By-law Number 3389-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on December 8, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

it Resolved That the meeting of Council adjourn at 1:50 p.m.

Be It Resolved That the annual presentation from the Brock Tourism Advisory Committee be received.

Be It Resolved That the annual presentation from the Non-Profit Sector Advisory Committee be received.

Be It Resolved That Report 2025-GG-028, Non-Profit Sector Advisory Committee Annual Report - 2025 be received.

Be it resolved that the annual presentation from the Brock Accessibility Advisory Committee be received.

Be It Resolved That Report 2025-GG-024 Brock Accessibility Advisory Committee – Annual Report 2025 be received; and That the 2026 BAAC workplan attached to this report as Appendix #1 be approved; and That the continuation of the $1,000.00 BAAC budget for 2026 be approved to purchase additional promotional items should their inventory run low.

Be it Resolved that Report 2025-TED-005 from the Brock Tourism Advisory Committee be received.

Be it Resolved That the presentation by Trevor Fray, of Brock High School with respect to Brock Community High School Hockey be received.

Be it Resolved That the agenda be amended to bring forward Communication number 841/25 for consideration at this time.

Council - December 8, 2025 Be It Resolved That Communication Number 841, 2025, Brock High School Student Hockey Team Request for Reduced Ice Fees for the 2026-2027 Season, submitted by Trevor Fray on behalf of Brock High School be received; and That Council forward the request to staff and report back for the first meeting in February 2026.

Be it Resolved That Council break for a recess at 11:15 a.m.

Be it Resolved That Council adopts all minutes of previous Council meetings as listed in Section 9.1:  Council - November 24, 2025  Council - Closed - November 24, 2025  Council - November 26, 2025 And receives minutes of Advisory Committee meetings as listed in Section 9.2:  Manilla Hall Community Association - October 15, 2025  Committee of Adjustment - October 21, 2025

Be it Resolved that Resolution C-2025-472 be amended to add that the Storm Sewer Use Bylaw be amended to remove the need for a pool discharge permit.

Council - December 8, 2025 Be It Resolved That Report 2025-OP-029, Introduction of Storm Sewer Use By-law, be received; and That Council amend the Draft Storm Sewer Use Bylaw by removing the need for a “Pool Discharge Permit”.

Be It Resolved That Report 2025-OP-036, Concession Road 3, Thorah Ditch Work be

Be It Resolved That Report 2025-OP-035 Bridge 39 Emergency Funding (Concession 11), be received; and That Council authorize staff to spend $18,011.52 for emergency supplies to close one lane on Bridge 39 to be funded from the asset management reserve. Council - December 8, 2025

Be It Resolved That Report 2025-PRF-030, MacLeod Park Gazebo Proposed Location be received; and That staff work with the donator and contractor to install the gazebo, subject to acceptance by the building department for permits or engineer sign-offs, in the proposed location.

Be It Resolved That Report 2025-PRF-032, Security Cameras be received; and That staff be directed to withdraw a further $6,651.98 from the Insurance Reserve in 2025.

Council - December 8, 2025 Be It Resolved That Report Report 2025-PRF-031, Foster Hewitt Memorial Community Centre Auditorium Project be received; and That staff be authorized to draw from the Beaverton Arena Reserve to an upset limit of $2,500 to cover all remaining invoices for this project.

Be It Resolved That Report-2025-PS-012, Fire Department 2025- Q2 Stats be received.

Be It Resolved That Report-2025-PS-013, Fire Department 2025- Q3 Stats be received.

Be It Resolved That Report 2025-DS-006, Downtown Community Improvement Plan Summary Report, be received.

Be It Resolved That Report 2025-GG-029, 2026 Statutory Holidays be received.

Be It Resolved That Report 2025-GG-026, Support for Community Organizations – Annual Update 2025 be received; and Council - December 8, 2025 That Council approve the proposed amendments to the Support for Community Organizations Policy and Special Events form attached as Appendix 1 and 2 to the report.

Be It Resolved That Communication Number 774/25, Request for 2026 Tree Planting submitted by the Cannington Horticultural Society be received; and That Council directs the Facility Coordinator to work with the Cannington Horticultural Society with respect to the requests in Communication Number 774/25.

Be It Resolved That Communication Number 820/25, Request for Reduction of Speed Limit to 40 km/h on Simcoe Street, Beaverton at Holy Family Public School, submitted by Shirley Wiche be received; and That Council direct staff to forward the request to Durham Region for consideration. Council - December 8, 2025

Be it Resolved That By-laws 3387-2025, and 3388-2025, as amended, be taken as read, enacted and signed by the Mayor and Municipal Clerk.

Be it Resolved That Council proceed into a Closed Meeting at 12:53 p.m. to discuss the following matters:  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board pursuant to Section 239(2)(e) of the Municipal Act  Third-party information supplied in confidence to the municipality (e.g., a trade secret or scientific, technical, commercial, or financial information) Council - December 8, 2025 that belongs to the municipality pursuant to Section 239 (2)(i) of the Municipal Act  personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act

Be it Resolved That Council rise & report from Closed Meeting of Council at 1:46 p.m.; and, That Council endorse all direction provided to staff, at the Closed Meeting of Council held on December 8, 2025.

Be it Resolved That By-law Number 3389-2025, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on December 8, 2025 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

Be it Resolved That the meeting of Council adjourn at 1:50 p.m.