Committee of The Whole

it resolved that Report Capital Projects Status Report – December 2023 BE

it resolved that Report 2024-OP-001, Tender B2024-PW-02, Dust Suppressant be received; and That Staff be authorized to proceed with the recommendation of awarding the tender to Miller Paving Ltd., with an upset limit of $225,000; and That this resolution be ratified by Council at their meeting on March 25, 2024.

it resolved that Report Number 2024-PRF-010, Auto Scrubber Replacement, be received; and That Council authorize staff to proceed with the purchase of a factory refurbished auto scrubber at a cost of $4,750 plus HST with the funding to come from the Beaverton Arena Capital Reserves; and That this resolution be ratified by Council at their meeting on March 25, 2024.

it Resolved That Report 2024-PRF-009, User Fees & Rental Revenue – Summer Camps be received; and That Council chooses to have no Trip Camps for the 2024 Summer Camp Program; and That Council direct staff to establish a “Camp Reserve” for any camp program surplus; and That the adopted resolution for Report 2024-PRF-009 be ratified at the Council meeting held on March 25, 2024.

it Resolved That Resolution COW-2024-090 be amended to include " That any new berthing agreements moving forward be charged the full rate of $1,200 plus HST; and That all berthing rates be adjusted to include the CPI rate on an annual basis. "

it Resolved That Report 2024-PRF-007 entitled “User Fees & Rental Revenue – Berthing Slips”, be received; and That Council authorize staff to present a bylaw to amend Fees and Charges By-law 3226-2023, Schedule “D”, to reflect a phased in increase for Berthing slips rates as follows: to increase each berthing slip to $800.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $89 + HST in 2024. to increase each berthing slip to $1,000.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $134 + HST in 2025. to increase each berthing slip to $1,200.00 plus HST in 2026 and Premium Seasonal berthing rate – Thorah Island to $ $189 + HST in 2026; and That any new berthing agreements moving forward be charged the full rate of $1,200 plus HST; and That all berthing rates be adjusted to include the CPI rate on an annual basis; and That Council authorize staff to present a bylaw to amend Harbour By-law 3177-2023 to reflect the changes required to regulate the administration of the Harbour Facilities; and That the resolution for Report 2024-PRF-007 be ratified at the Council meeting held on March 25, 2024.

it resolved that Report 2024-GG-009 be received, and That Committee approve the items contained within Attachment No. 1, Brock Accessibility Advisory Committee Workplan 2024-2026.

it resolved that Report 2024-GG-008, Non-Profit Sector Advisory Committee Annual Workplan – 2024 – 2026 be received; and That Council approve the Non-Profit Sector Advisory Committee Annual Workplan – 2024-2026; and That Report 2024-GG-008 and corresponding workplan be ratified at next Council meeting held on March 25, 2024.

it Resolved that Report 2024-FI-009, Capital Projects Status Report – December 2023 be lifted from the Table and considered at this time.

it resolved that Report Capital Projects Status Report – December 2023 be received; and, That the projects as identified in Appendix B be approved for closure and any surplus funds be transferred to the original funding source; and That $75,938 be transferred from Reserves and Reserve Funds to the projects identified under section 3 a) of this report; and That $38,589 be transferred from Reserves and Reserve Funds to the projects identified under section 3 b) of this report; and That $15,000 be transferred from the 2023 Operating Budget to the Committed Projects Reserve for use in 2024; and That staff be authorized and directed to do all things necessary to give effect to this resolution; and That this resolution be ratified by Council at their meeting on March 25, 2024.

it resolved that Communication Number 323/24 Thorah Island Rate Payers Association Position on Phase-In of Berthing fees be received.

BE IT RESOLVED THAT the Committee of the Whole meeting adjourn at 4:08 p.m.

Be it resolved that Report Capital Projects Status Report – December 2023 BE

Be it resolved that Report 2024-OP-001, Tender B2024-PW-02, Dust Suppressant be received; and That Staff be authorized to proceed with the recommendation of awarding the tender to Miller Paving Ltd., with an upset limit of $225,000; and That this resolution be ratified by Council at their meeting on March 25, 2024.

Be it resolved that Report Number 2024-PRF-010, Auto Scrubber Replacement, be received; and That Council authorize staff to proceed with the purchase of a factory refurbished auto scrubber at a cost of $4,750 plus HST with the funding to come from the Beaverton Arena Capital Reserves; and That this resolution be ratified by Council at their meeting on March 25, 2024.

Be it Resolved That Report 2024-PRF-009, User Fees & Rental Revenue – Summer Camps be received; and That Council chooses to have no Trip Camps for the 2024 Summer Camp Program; and That Council direct staff to establish a “Camp Reserve” for any camp program surplus; and That the adopted resolution for Report 2024-PRF-009 be ratified at the Council meeting held on March 25, 2024.

Be it Resolved That Resolution COW-2024-090 be amended to include "That any new berthing agreements moving forward be charged the full rate of $1,200 plus HST; and That all berthing rates be adjusted to include the CPI rate on an annual basis."

Be it Resolved That Report 2024-PRF-007 entitled “User Fees & Rental Revenue – Berthing Slips”, be received; and That Council authorize staff to present a bylaw to amend Fees and Charges By-law 3226-2023, Schedule “D”, to reflect a phased in increase for Berthing slips rates as follows:  to increase each berthing slip to $800.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $89 + HST in 2024.  to increase each berthing slip to $1,000.00 + HST, and Premium Seasonal berthing rate – Thorah Island to $134 + HST in 2025.  to increase each berthing slip to $1,200.00 plus HST in 2026 and Premium Seasonal berthing rate – Thorah Island to $ $189 + HST in 2026; and That any new berthing agreements moving forward be charged the full rate of $1,200 plus HST; and Committee of the Whole - March 25, 2024 That all berthing rates be adjusted to include the CPI rate on an annual basis; and That Council authorize staff to present a bylaw to amend Harbour By-law 3177-2023 to reflect the changes required to regulate the administration of the Harbour Facilities; and That the resolution for Report 2024-PRF-007 be ratified at the Council meeting held on March 25, 2024.

Be it resolved that Report 2024-GG-009 be received, and That Committee approve the items contained within Attachment No. 1, Brock Accessibility Advisory Committee Workplan 2024-2026.

Committee of the Whole - March 25, 2024 Be it resolved that Report 2024-GG-008, Non-Profit Sector Advisory Committee Annual Workplan – 2024 – 2026 be received; and That Council approve the Non-Profit Sector Advisory Committee Annual Workplan – 2024-2026; and That Report 2024-GG-008 and corresponding workplan be ratified at next Council meeting held on March 25, 2024.

Be it Resolved that Report 2024-FI-009, Capital Projects Status Report – December 2023 be lifted from the Table and considered at this time.

Be it resolved that Report Capital Projects Status Report – December 2023 be received; and, That the projects as identified in Appendix B be approved for closure and any surplus funds be transferred to the original funding source; and That $75,938 be transferred from Reserves and Reserve Funds to the projects Committee of the Whole - March 25, 2024 identified under section 3 a) of this report; and That $38,589 be transferred from Reserves and Reserve Funds to the projects identified under section 3 b) of this report; and That $15,000 be transferred from the 2023 Operating Budget to the Committed Projects Reserve for use in 2024; and That staff be authorized and directed to do all things necessary to give effect to this resolution; and That this resolution be ratified by Council at their meeting on March 25, 2024.

Be it resolved that Communication Number 323/24 Thorah Island Rate Payers Association Position on Phase-In of Berthing fees be received.