Committee of The Whole

It Resolved That Report 2024-FI-029, Prior Year Surplus be received; and That Council direct staff to allocate the surplus from 2016 and 2017 as follows: Department $ Rate Stabilization $402,152 Library Stabilization $80,274 Protection $56,110 Building $113,311 Public Works – Gravel $34,319 Public Works – Fleet $105,802 Public Works – Roads $155,673 Public Works – Sidewalks $2,467 Public Works – Streetlights $7,569 Public Works – Parking Lots $4,655 Public Works – Snow/Dust $18,852 Parks $87,640 Planning and Development $47,018 Public Buildings $126,187 Fire $91,361 Total $1,333,391

It Resolved That Memorandum 2024-OP-014, 2024 Public Works Capital Projects - Updates be received.

It Resolved That Report 2024-PRF-025 Annual Camp Summary be received; and That Staff do not plan for a December 2024/January 2025 Winter Day Camp Program; and That Staff plan for a 2025 March Break Camp Program; and That Staff plan for a 2025 Summer Day Camp Program for 8 weeks in Beaverton and 8 weeks in Cannington, with no weeks being scheduled at Sunderland Arena due to the scheduled renovation; and That staff plan for Summer Camp with 3 short weeks – June 30 th , August 5 th , August 18 th ; and That Township continue providing the Ontario Works Subsidy Program and the Child Care Fee Subsidy Program; and That staff continue to engage and secure special guests for our summer camp offerings; and That staff continue to investigate the opportunity of off-site trips and provide proposed costs as part of budget discussions.

It Resolved That Report 2024-PRF-024, Outdoor Movies be received; and That the Township continue with Outdoor Movie nights; and That the Township work with community organizations to enhance the movie nights; and That the Township plan a Fall and Winter event for families and include a movie viewing.

It Resolved That Report 2024-PRF-026, Amendment to the Community Sports and Recreation Infrastructure Fund Grant Application be received; and That staff be directed to proceed with the grant application based on an amended scope including replacing the boards, backers and glass, chiller, condenser, dehumidifier, infrared controller unit, and flooring and lighting upstairs; and That the funding for the Township’s portion of this project be taken from the Beaverton Arena Reserve; and That this be ratified at the Council meeting of October 21, 2024

It Resolved That Report 2024-PS-013, Fire Station Repairs be received; and That Council approve the expenditure of $12,700 plus HST for the stair repairs using pressure treated wood and concrete parging, to be funded from the Public Facilities Reserve; and That the Fire Chief be directed to bring forward updated quotes for: Spray painting the aluminum siding Apparatus bay door messaging Interior floor repair; and That the recommendations be approved at the Council meeting held on October 21, 2024.

It Resolved That Report 2024-DS-009 Zoning By-law Amendment (ZBA-2024-02) application for 15-17 Munro Street West – Recommendation Report, be received; and That application ZBA-2024-02 to amend Zoning By-law 287-78-PL be approved; and That the zoning by-law appended to this report as Attachment 1, be brought forward to Council for adoption at the Council meeting on October 21.

it Resolved That Resolution COW-2024-189 be amended to remove the name Miller, which shall be used for a street name in Sunderland at a future time.

It Resolved That Report 2024-DS-010 Street Names for the Logan Homes Subdivision (S-B-2017-01), be received; and That the following streets names be approved for the Logan Homes subdivision (S-B-2017-01): Dobson Drive and Speedie Lane; and That Council delegate the local Ward Councillor and the Director of Development Services to select a 3rd name in replacement of Miller Drive; and That these recommendations be ratified at the Council meeting on October21, 2024.

It Resolved That Memorandum 2024-GG-032, Revised 2025 Budget Meeting Dates, be received; and That the new meeting dates within the memorandum be approved for the 2025 Budget deliberations; and That the Chair of the General Government Committee be added to the delegated authority along with the Mayor and CAO, with respect to discussions on any further Council meeting date changes.

It Resolved That the Committee of the Whole meeting adjourn at 4:18 p.m.

Be It Resolved That Report 2024-FI-029, Prior Year Surplus be received; and That Council direct staff to allocate the surplus from 2016 and 2017 as follows: Committee of the Whole - October 21, 2024 Department $ Rate Stabilization $402,152 Library Stabilization $80,274 Protection $56,110 Building $113,311 Public Works – Gravel $34,319 Public Works – Fleet $105,802 Public Works – Roads $155,673 Public Works – Sidewalks $2,467 Public Works – Streetlights $7,569 Public Works – Parking Lots $4,655 Public Works – Snow/Dust $18,852 Parks $87,640 Planning and Development $47,018 Public Buildings $126,187 Fire $91,361 Total $1,333,391

Be It Resolved That Memorandum 2024-OP-014, 2024 Public Works Capital Projects - Updates be received.

Be It Resolved That Report 2024-PRF-025 Annual Camp Summary be received; and That Staff do not plan for a December 2024/January 2025 Winter Day Camp Program; and That Staff plan for a 2025 March Break Camp Program; and That Staff plan for a 2025 Summer Day Camp Program for 8 weeks in Beaverton and 8 weeks in Cannington, with no weeks being scheduled at Sunderland Arena due to the scheduled renovation; and That staff plan for Summer Camp with 3 short weeks – June 30th, August 5th, August 18th; and That Township continue providing the Ontario Works Subsidy Program and the Child Care Fee Subsidy Program; and That staff continue to engage and secure special guests for our summer camp offerings; and That staff continue to investigate the opportunity of off-site trips and provide proposed costs as part of budget discussions.

Committee of the Whole - October 21, 2024 Be It Resolved That Report 2024-PRF-024, Outdoor Movies be received; and That the Township continue with Outdoor Movie nights; and That the Township work with community organizations to enhance the movie nights; and That the Township plan a Fall and Winter event for families and include a movie viewing.

Be It Resolved That Report 2024-PRF-026, Amendment to the Community Sports and Recreation Infrastructure Fund Grant Application be received; and That staff be directed to proceed with the grant application based on an amended scope including replacing the boards, backers and glass, chiller, condenser, dehumidifier, infrared controller unit, and flooring and lighting upstairs; and That the funding for the Township’s portion of this project be taken from the Beaverton Arena Reserve; and That this be ratified at the Council meeting of October 21, 2024

Be It Resolved That Report 2024-PS-013, Fire Station Repairs be received; and That Council approve the expenditure of $12,700 plus HST for the stair repairs using pressure treated wood and concrete parging, to be funded from the Public Facilities Reserve; and That the Fire Chief be directed to bring forward updated quotes for:  Spray painting the aluminum siding  Apparatus bay door messaging  Interior floor repair; and That the recommendations be approved at the Council meeting held on October 21, 2024.

Be It Resolved That Report 2024-DS-009 Zoning By-law Amendment (ZBA-2024-02) application for 15-17 Munro Street West – Recommendation Report, be received; and Committee of the Whole - October 21, 2024 That application ZBA-2024-02 to amend Zoning By-law 287-78-PL be approved; and That the zoning by-law appended to this report as Attachment 1, be brought forward to Council for adoption at the Council meeting on October 21.

Be it Resolved That Resolution COW-2024-189 be amended to remove the name Miller, which shall be used for a street name in Sunderland at a future time.

Committee of the Whole - October 21, 2024 Be It Resolved That Report 2024-DS-010 Street Names for the Logan Homes Subdivision (S-B-2017-01), be received; and That the following streets names be approved for the Logan Homes subdivision (S-B-2017-01): Dobson Drive and Speedie Lane; and That Council delegate the local Ward Councillor and the Director of Development Services to select a 3rd name in replacement of Miller Drive; and That these recommendations be ratified at the Council meeting on October21, 2024.

Be It Resolved That Memorandum 2024-GG-032, Revised 2025 Budget Meeting Dates, be received; and That the new meeting dates within the memorandum be approved for the 2025 Budget deliberations; and That the Chair of the General Government Committee be added to the delegated authority along with the Mayor and CAO, with respect to discussions on any further Council meeting date changes.

Be It Resolved That the Committee of the Whole meeting adjourn at 4:18 p.m.