Council Meeting

It Resolved That the agenda be amended to bring forward Report Number 2024-GG-2024 for consideration at this time. (Item 11.7)

It Resolved That Report 2024-GG-020, Communication Strategy be received; and That Council approve and adopt the Communications Strategy as contained in Appendix 1 in Report 2024-GG-020.

it Resolved That Council adopts the minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1: Council - July 15, 2024

It Resolved That Report 2024-PS-10, 2024 Capital Project be received for information; and That staff do not proceed with the 2024 Fire Department Mini-Rescue Truck - Capital Project; and That the $250,000 approved in the Fire Department 2024 Capital Budget remain in the Fire Department reserves for future projects.

It Resolved That Report 2024-GG-021, Recognition of Long Service Employees and Council Board and Committee Appointees, be received; and That Council approve the amendments to Administration & Personnel Policy AP1, attached as Appendix “1” to Report 2024-GG-021; and That Council approve the inclusion of a budget of $600 annually to be incorporated into the Council budget beginning in 2025.

It Resolved That Report 2024-FI-022, Operating Results - Actual to Budget - June 2024 be received.

it Resolved that Resolution C-2024-### be amended to include "That starting for the 2026 term of Council, an upset limit of $7,000 be implemented per Council member per term, with the limit prorated over each year and it starting in the 2025 budget year; and That Conference Policy AP38, as amended, include an annual increase based on the Consumer Price Index."

It Resolved That Report 2024-FI-024 Update to the Conference, Convention and Seminar Attendance Policy be received; and That Council approve the amended Conference, Convention and Seminar Attendance Policy; and That starting for the 2026 term of Council, an upset limit of $7,000 be implemented per Council member per term, with the limit prorated over each year and it starting in the 2025 budget year; and That Conference, Convention and Seminar Attendance Policy AP38 include an annual increase based on the Consumer Price Index.

It Resolved That Report 2024-FI-023, 2025 Tariff of Fees be received; and That Council approve the Tariff of Fees for 2025.

It Resolved That Report 2024-CO-002, Request for 2025 Budget Pre-Approval – Township of Brock Website be received; and That 2025 budget pre-approval be granted in the amount of $43,000 for the creation of a new municipal website through GHD, Govstack, to be drawn from the Capital IT Reserve Fund.

it Resolved That Resolution C-2024-178 be amended to include "That Council request the Director of Public Works to review the Township Sidewalk Master Plan and report back by the end of 2024."

It Resolved That Committee receive Report 2024-OP-011, and THAT Committee approve the scope change of removing the Albert Street South location and re-allocate funding in the amount of $29,250 to Main Street East; and That Council request the Director of Public Works to review the Township Sidewalk Master Plan and report back by the end of 2024.

It Resolved That Communication Number 675/24, Leaf Durham Region Final Report: July 1, 2023 - June 30, 2024, submitted by Durham Region be received.

it Resolved That Communication Number 689/24, as submitted by Peter Swanton, regarding a request to purchase unopened road allowance be received; and That Council forward the request to staff for a report back.

It Resolved That Communication Number 701/24, Special Occasion Permit Request - Beaverton Lions Elimination Draw submitted by the Beaverton Lions Club be received; and That Council has no objection to the Beaverton Lions Elimination Draw at the Foster Hewitt Memorial Community Centre, subject to a booking agreement has been completed; and That Council has no objection to the selling of alcohol at the Foster Hewitt Memorial Community Centre during the Beaverton Lions Elimination Draw held on September 21, 2024 from 7:00 p.m. to 1:00 a.m.; and That Council approves the request subject to the receipt of proof of liability insurance in the amount of $2,000,000 (2 million) with the Township of Brock named as an additional insured to be provided to staff; and That the Beaverton Lions Elimination Draw held on September 21, 2024 be designated an event of municipal significance for the purpose of obtaining the Special Occasion Permit and will be subject to compliance of the Municipal Alcohol Policy; and That a site plan, special occasion permit and list of servers be provided to staff prior to the event.

it Resolved That Communication number 712/24 as submitted by Heather Doner, Durham Farm and Rural Family Resources (DFRFR), with respect to a request for rental reduction at Rick MacLeish Memorial Community Centre, be received; and That Council directs staff to continue to provide DFRFR with a reduced facility rental rate until the end of 2024.

it Resolved That By-law Number 3285-2024, be taken as read, enacted and signed by the Mayor and Municipal Clerk.

it Resolved That Council break for a recess at 12:17 p.m. and then proceed into a Closed Meeting at 12:32 p.m. to discuss the following matters: a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act Plans and instructions for negotiations Section 239 (2)(k)

it Resolved That Council rise & report from Closed Meeting of Municipal Council at 1:44 p.m.; and, That Council endorse all direction provided to staff, at the Closed Meeting of Municipal Council held on August 12, 2024.

it Resolved That By-law Number 3284-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 12, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

it Resolved That the meeting of Council adjourn at 1:45 p.m.

Be It Resolved That the agenda be amended to bring forward Report Number 2024-GG-2024 for consideration at this time. (Item 11.7)

Be It Resolved That Report 2024-GG-020, Communication Strategy be received; and That Council approve and adopt the Communications Strategy as contained in Appendix 1 in Report 2024-GG-020.

Be it Resolved That Council adopts the minutes of previous Council and Committee of the Whole meetings as listed in Section 10.1:  Council - July 15, 2024

Be It Resolved That Report 2024-PS-10, 2024 Capital Project be received for information; and That staff do not proceed with the 2024 Fire Department Mini-Rescue Truck - Capital Project; and That the $250,000 approved in the Fire Department 2024 Capital Budget remain in the Fire Department reserves for future projects.

Council - August 12, 2024 Be It Resolved That Report 2024-GG-021, Recognition of Long Service Employees and Council Board and Committee Appointees, be received; and That Council approve the amendments to Administration & Personnel Policy AP1, attached as Appendix “1” to Report 2024-GG-021; and That Council approve the inclusion of a budget of $600 annually to be incorporated into the Council budget beginning in 2025.

Be It Resolved That Report 2024-FI-022, Operating Results - Actual to Budget - June 2024 be received.

Council - August 12, 2024 Be it Resolved that Resolution C-2024-### be amended to include "That starting for the 2026 term of Council, an upset limit of $7,000 be implemented per Council member per term, with the limit prorated over each year and it starting in the 2025 budget year; and That Conference Policy AP38, as amended, include an annual increase based on the Consumer Price Index."

Be It Resolved That Report 2024-FI-024 Update to the Conference, Convention and Seminar Attendance Policy be received; and That Council approve the amended Conference, Convention and Seminar Attendance Policy; and That starting for the 2026 term of Council, an upset limit of $7,000 be implemented per Council member per term, with the limit prorated over each year and it starting in the 2025 budget year; and That Conference, Convention and Seminar Attendance Policy AP38 include an annual increase based on the Consumer Price Index.

Be It Resolved That Report 2024-FI-023, 2025 Tariff of Fees be received; and That Council approve the Tariff of Fees for 2025.

Be It Resolved That Report 2024-CO-002, Request for 2025 Budget Pre- Approval – Township of Brock Website be received; and That 2025 budget pre-approval be granted in the amount of $43,000 for the creation of a new municipal website through GHD, Govstack, to be drawn from the Capital IT Reserve Fund.

Be it Resolved That Resolution C-2024-178 be amended to include "That Council request the Director of Public Works to review the Township Sidewalk Master Plan and report back by the end of 2024."

Be It Resolved That Committee receive Report 2024-OP-011, and THAT Committee approve the scope change of removing the Albert Street South location and re-allocate funding in the amount of $29,250 to Main Street East; and That Council request the Director of Public Works to review the Township Sidewalk Master Plan and report back by the end of 2024.

Be It Resolved That Communication Number 675/24, Leaf Durham Region Final Report: July 1, 2023 - June 30, 2024, submitted by Durham Region be received.

Be it Resolved That Communication Number 689/24, as submitted by Peter Swanton, regarding a request to purchase unopened road Council - August 12, 2024 allowance be received; and That Council forward the request to staff for a report back.

Be It Resolved That Communication Number 701/24, Special Occasion Permit Request - Beaverton Lions Elimination Draw submitted by the Beaverton Lions Club be received; and That Council has no objection to the Beaverton Lions Elimination Draw at the Foster Hewitt Memorial Community Centre, subject to a booking agreement has been completed; and That Council has no objection to the selling of alcohol at the Foster Hewitt Memorial Community Centre during the Beaverton Lions Elimination Draw held on September 21, 2024 from 7:00 p.m. to 1:00 a.m.; and That Council approves the request subject to the receipt of proof of liability insurance in the amount of $2,000,000 (2 million) with the Township of Brock named as an additional insured to be provided to staff; and That the Beaverton Lions Elimination Draw held on September 21, 2024 be designated an event of municipal significance for the purpose of obtaining the Special Occasion Permit and will be subject to compliance of the Municipal Alcohol Policy; and That a site plan, special occasion permit and list of servers be provided to staff prior to the event.

Council - August 12, 2024 Be it Resolved That Communication number 712/24 as submitted by Heather Doner, Durham Farm and Rural Family Resources (DFRFR), with respect to a request for rental reduction at Rick MacLeish Memorial Community Centre, be received; and That Council directs staff to continue to provide DFRFR with a reduced facility rental rate until the end of 2024.

Be it Resolved That By-law Number 3285-2024, be taken as read, enacted and signed by the Mayor and Municipal Clerk.

Be it Resolved That Council break for a recess at 12:17 p.m. and then proceed into a Closed Meeting at 12:32 p.m. to discuss the following matters:  a proposed or pending acquisition or disposition of land by the municipality or local board pursuant to Section 239(2)(c) of the Municipal Act  Plans and instructions for negotiations Section 239 (2)(k) Council - August 12, 2024

Be it Resolved That Council rise & report from Closed Meeting of Municipal Council at 1:44 p.m.; and, That Council endorse all direction provided to staff, at the Closed Meeting of Municipal Council held on August 12, 2024.

Be it Resolved That By-law Number 3284-2024, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 12, 2024 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

Be it Resolved That the meeting of Council adjourn at 1:45 p.m.