Council Meeting

BE IT RESOLVED THAT Council proceed into a Closed Meeting of Municipal Council at 4:02 p.m. to discuss the following matters: to discuss personal matters about an identifiable individual, including municipal employees pursuant to Section 239(2)(b) of the Municipal Act with respect to the Township of Brock Pay Equity Review. to discuss labour relations or employee negotiations pursuant to Section 239 (2)(d) of the Municipal Act with respect to the new Federal Statutory Holiday, National Day for Truth and Reconciliation

BE IT RESOLVED THAT the Council Closed Meeting session be recessed at 5:05 p.m. and reconvened following the public session.

BE IT RESOLVED THAT Council break for a recess at 5:50 p.m. and reconvene at 6:00 p.m.

BE IT RESOLVED THAT Council adopt the following minutes: 7th Meeting of Council - July 19, 2021 7th Meeting of Council - Closed Session - July 19, 2021 15th Meeting of Special Council - August 11, 2021 15th Meeting of Special Council - Closed Session - August 11, 2021 Beaverton Harbour Advisory Committee Minutes - June 2, 2021

BE IT RESOLVED THAT Council receive Report 2021-CO-41 for information; and THAT staff be authorized to enter into a service agreement for an Information Technology Strategic Review and Plan to be completed by The Perry Group for the amount up to $75,000.00 as provided through the Provincial Funding.

BE IT RESOLVED THAT Council receive Report 2021-CO-042, Brock Business Survey Program for information.

BE IT RESOLVED THAT Council approve the attached Pre-Development Agreement between Beaverton Common Inc. and the Corporation of the Township of Brock, and By-law 3069-2021 authorizing the execution of the Agreement, that permits the cutting of trees on lands located on Part Lot 11, Concession 5 in the Township of Brock in advance of a Site Plan Agreement.

BE IT RESOLVED THAT Council receive report 2021-CO-44, King Street Sidewalk and, THAT Council approve the addition of 250 metres of work at a cost of $180.00 per metre plus two tactile surface indicators totaling $45,600.00.

BE IT RESOLVED THAT Report 2021-CO-17 Township of Brock Emergency Plan be received for information and, THAT the Township of Brock Emergency Plan be adopted by Council.

BE IT RESOLVED THAT the correspondence from the Durham Region Cycling Coalition dated July 14, 2021, entitled "Federal Government Active Transportation Survey" be received.

BE IT RESOLVED THAT the correspondence from Robyn McKibbon dated July 13, 2021 entitled "National Hunger Action Month" be received and, THAT the month of September 2021 be proclaimed as National Hunger Action Month.

BE IT RESOLVED THAT the correspondence from the Durham Region Works Department, Traffic Operations Centre, dated July 15, 2021, entitled " Request to Designate Community Safety Zones on Osborne Street and Mara Road and Request for Controlled Pedestrian Crossing on Simcoe Street at Osborne Street" be received for information.

BE IT RESOLVED THAT correspondence received from Candance Ramshaw, dated July 16, 2021, entitled " BEAC resignation" be received and, THAT a letter of thanks be provided to Candance Ramshaw for her contributions to the Brock Environmental Advisory Committee.

BE IT RESOLVED THAT the correspondence from Elaine Baxter-Trahair, Chief Administrative Officer for the Region of Durham, dated August 11, 2021 entitled " Request for Resolution related to 311 calls using the Township of Brock Telephone Exchange" be received and, THAT the Council of the Corporation of the Township of Brock agree that there shall be no objection to the routing of 311 dialed calls originating from the overlap that exists between the Township of Brock and the geographical area of the Regional Municipal of Durham, on an understanding that where callers (customers, residents, and businesses) of the Region of Durham dial 311 erroneously from within these exchanges, they will be given an option of being transferred to the contact centre of the municipality, town of county in which they reside.

BE IT RESOLVED THAT the correspondence from Karen Chiesa & Joff Elliot regarding the purchase of Peter Street and Property Access Concerns be received and directed to staff.

BE IT RESOLVED THAT the the Memorandum received from Paul Lagrandeur, Director of Public Works, dated August 23, 2021, regarding a Request to Upgrade Unopened Road Allowance - Communication No. 1074/21 from Manny Marcos, 2659121 Ontario Inc. be received and THAT the request be approved subject to the following conditions: The applicant will be required to provide a design for the proposed upgrade which must be completed by an engineer in accordance with our Design Criteria. The applicant, in conjunction with the approved engineered design will be responsible to arrange all matters pertaining to the construction. The engineer will be responsible to monitor the ongoing construction and sign off that all work completed has been done to municipal standards. This shall include meeting our design criteria requirements and incorporating a cul-de-sac at the end of the dead-end road in order to accommodate the local school boards for bus purposes. All costs incurred in this process shall be the responsibility of the applicant. They may include, but are not limited to, all applicable engineering fees, design, construction and inspection fees. A letter of credit (amount to be determined), shall be provided to the municipality by the applicant and held until such time as the maintenance period has expired. Upon expiry of the maintenance period, the municipality will assume the road, including all maintenance.

BE IT RESOLVED THAT the Memorandum from Fernando Lamanna, Clerk/Deputy CAO dated August 23, 2021 regarding the Remaining 2021 Council & Committee Meeting Schedule be received and, THAT Council affirm the continuation of electronic meetings for the balance of the year.

BE IT RESOLVED THAT By-laws 3068-2021- and By-law 3069-2021 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

WHEREAS noise complaints in Brock Township have doubled in volume, and citizens have the right to a peaceful existence. BE IT THEREFORE RESOLVED THAT Council direct bylaw staff to report back on the noise bylaw with respect to the following items: - increasing the fine to $500 with the fine doubling with every reoccurrence within one year. - costing for noise measuring equipment and training including phone apps. - the inclusion of decibel levels.

WHEREAS Local Enhancement and Appreciation of Forests (LEAF) is a non-profit organization that has been working with many municipalities since 2006, working with residents, to plant and teach people about trees and get them excited about the urban forest; and, WHEREAS The LEAF Backyard Tree Planting Program offers municipalities and residents an affordable turn-key program for obtaining new trees and shrubs for residential properties; and, WHEREAS LEAF works directly with the homeowner to evaluate site conditions such as available space, light, and soil, to ensure the establishment of large-growing native trees whose dense canopies can provide maximum environmental, economical and social benefits; and, WHEREAS the Region of Durham, City of Oshawa, Town of Whitby, Town of Ajax, and the City of Pickering, are currently in an agreement with LEAF until June 30, 2025; and, WHEREAS the LEAF Backyard Tree Planting Program planted 283 trees and 189 shrubs within the first year in the participating municipalities within Durham Region; and, WHEREAS Durham Region has agreed to match 50% of the program costs for those participating municipalities. BE IT THEREFORE RESOLVED THAT Council consider becoming a participating municipality in the LEAF Backyard Tree Planting Program starting in 2022; and, THAT Council direct staff to include in the 2022 Budget Deliberations, a new capital funding request in the amount of $8,000 annually until June 30, 2025.

WHEREAS the Township of Brock supports the position that scientific evidence supports the conclusion that human activities are greatly altering the conditions for life on earth; and, WHEREAS climate change is a well documented issue that poses risks to the environmental, economic and the social well-being of communities across the world; and, WHEREAS there is an urgent need for transformative action to reduce Green House Gas (GHG) emissions to limit global warming and avoid catastrophic climate change, which is leading to increased heat, drought, insect outbreaks, wildfires, flooding, extreme weather events and declining water supplies; and, WHEREAS efforts across many levels of government and industry have yet to achieve the speed and scale necessary to achieve the targets of the Paris Agreement to limit global average temperature increase to well below 2 degrees Celsius; and, WHEREAS climate change will impact human health due to extreme weather, temperature, and vector-borne diseases; and, WHEREAS the health impacts on those most susceptible or vulnerable will be greatly increased such as children, seniors, those experiencing economic or social barriers such as isolation and those with disabilities or both; and, WHEREAS the options for reducing GHG provides opportunities to improve human and ecological health, social inequity, and economic diversity; and, WHEREAS the Township of Brock participated in the Region led development of the community climate action plan along wit

BE IT RESOLVED THAT Council recess the public session at 7:09 p.m. and reconvene the Closed Meeting of Council.

BE IT RESOLVED THAT Council rise & report from Closed Meeting of Municipal Council at 7:34 p.m.; and, THAT Council endorse all direction provided to staff, at the Closed Meeting of Municipal Council held on August 23, 2021.

BE IT RESOLVED THAT By-law Number 3070-2021, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 23, 2021, be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO.

BE IT RESOLVED THAT the meeting of Council adjourn at this time (7:36 p.m.)

BE IT RESOLVED THAT Council adopt the following minutes:  7th Meeting of Council - July 19, 2021 Council - August 23, 2021 Session 8 - Draft  7th Meeting of Council - Closed Session - July 19, 2021  15th Meeting of Special Council - August 11, 2021  15th Meeting of Special Council - Closed Session - August 11, 2021  Beaverton Harbour Advisory Committee Minutes - June 2, 2021

Council - August 23, 2021 Session 8 - Draft BE IT RESOLVED THAT Council receive Report 2021-CO-042, Brock Business Survey Program for information.

Council - August 23, 2021 Session 8 - Draft BE IT RESOLVED THAT Report 2021-CO-17 Township of Brock Emergency Plan be received for information and, THAT the Township of Brock Emergency Plan be adopted by Council.

BE IT RESOLVED THAT the correspondence from Elaine Baxter- Trahair, Chief Administrative Officer for the Region of Durham, Council - August 23, 2021 Session 8 - Draft dated August 11, 2021 entitled " Request for Resolution related to 311 calls using the Township of Brock Telephone Exchange" be received and, THAT the Council of the Corporation of the Township of Brock agree that there shall be no objection to the routing of 311 dialed calls originating from the overlap that exists between the Township of Brock and the geographical area of the Regional Municipal of Durham, on an understanding that where callers (customers, residents, and businesses) of the Region of Durham dial 311 erroneously from within these exchanges, they will be given an option of being transferred to the contact centre of the municipality, town of county in which they reside.

BE IT RESOLVED THAT the the Memorandum received from Paul Lagrandeur, Director of Public Works, dated August 23, 2021, regarding a Request to Upgrade Unopened Road Allowance - Council - August 23, 2021 Session 8 - Draft Communication No. 1074/21 from Manny Marcos, 2659121 Ontario Inc. be received and THAT the request be approved subject to the following conditions:  The applicant will be required to provide a design for the proposed upgrade which must be completed by an engineer in accordance with our Design Criteria. The applicant, in conjunction with the approved engineered design will be responsible to arrange all matters pertaining to the construction.  The engineer will be responsible to monitor the ongoing construction and sign off that all work completed has been done to municipal standards. This shall include meeting our design criteria requirements and incorporating a cul-de-sac at the end of the dead-end road in order to accommodate the local school boards for bus purposes.  All costs incurred in this process shall be the responsibility of the applicant. They may include, but are not limited to, all applicable engineering fees, design, construction and inspection fees.  A letter of credit (amount to be determined), shall be provided to the municipality by the applicant and held until such time as the maintenance period has expired.  Upon expiry of the maintenance period, the municipality will assume the road, including all maintenance.

BE IT RESOLVED THAT the Memorandum from Fernando Lamanna, Clerk/Deputy CAO dated August 23, 2021 regarding the Remaining 2021 Council & Committee Meeting Schedule be received and, Council - August 23, 2021 Session 8 - Draft THAT Council affirm the continuation of electronic meetings for the balance of the year.

WHEREAS noise complaints in Brock Township have doubled in volume, and citizens have the right to a peaceful existence. Council - August 23, 2021 Session 8 - Draft BE IT THEREFORE RESOLVED THAT Council direct bylaw staff to report back on the noise bylaw with respect to the following items: - increasing the fine to $500 with the fine doubling with every reoccurrence within one year. - costing for noise measuring equipment and training including phone apps. - the inclusion of decibel levels.