Committee of The Whole

BE IT RESOLVED THAT Committee of the Whole recess at 11:24 a.m.

BE IT RESOLVED THAT the Beaverton Harbour Advisory Presentation and Report 2021-PRF-11, BHAC Final Report – Recommendations and Budget Considerations for the Beaverton Harbour be received, and THAT Council refer the committee’s recommendation regarding the Harbour acquisition to staff for ongoing discussions with the Federal Government, reporting back as required; and THAT Council refer the committee’s recommendation regarding the creation of a Harbour Master Plan to the 2022 Budget deliberations; and THAT Council refer the committee’s recommendation regarding the Boat House Leases to staff for consideration of any Harbour Master Plan discussions or renewals; and THAT Council approve the committee’s recommendation regarding the continuation of Community Garden by the Beaverton Horticultural Society; and THAT Council refer the committee’s list of short-term projects to the 2022 Budget deliberations; and THAT Council thank the Members of the Beaverton Harbour Advisory Committee for their dedication and excellent work.

BE IT RESOLVED THAT Communication Number 1346 submitted by Brock Environmental Advisory Committee (BEAC) be

BE IT RESOLVED THAT Report Number 2021-PRF-013 be received, and THAT council approve the COVID Safety Plan & Hall Protocols and open facilities for rentals on January 3, 2022.

BE IT RESOLVED THAT REPORT 2021-PRF-012 be received for information and THAT the request to purchase two accessible beach access mats be

BE IT RESOLVED THAT Committee of the Whole break for a recess at 1:15 p.m.

1. That Council receive report 2021-FI-013, Update of Capital Projects, Reserve and Reserve Funds for information and; 2. That Council approve the following funding recommendations for completed capital accounts to be closed: Uncommit the following funding: Development Charges Reserve Fund $42,491.39 Capital Reserve Fund-Veh/Equip Replacement $132,492.08 Funding transfer to / from Rate Stabilization Reserve – transfer to $4,688.29 Rate Stabilization Reserve – transfer from $(15,564.40) 3. That Council approve the following funding recommendations for the closing of capital accounts for future budget consideration: Capital project Small Craft Harbours – Dredging Transfer $31,989.00 from Committed Capital Reserve to Capital Reserve Fund – Harbour ii. Approve operating budget transfers to Committed Capital Reserve as follows: Lakeshore Road Erosion$ 10,000.00 Municipal Drain Cleaning$ 25,000.00

BE IT RESOLVED THAT Report 2021-CO-046 be received for information; and, THAT the yellow line on the Beaches Road be maintained.

BE IT RESOLVED THAT Report Number 2021-TED-003, entitled Recommendations and Budget Considerations for Tourism in Brock, be received, and THAT Council forward the request for $25,000 for a permanent tourism website, including annual operating expenses, to the 2022 Budget Deliberations; and THAT Council endorse in principle, the request to obtain the rights to the title of “Small Mouth Bass Capital of Canada” and include all associated costing in the 2022 Budget Deliberations; and THAT Council forward the request for $10,000 to assist with marketing the “Back Roads of Brock Program”, to the 2022 Budget Deliberations; and THAT Council forward the request for a permanent Tourism Coordinator Position to the 2022 Budget Deliberations.

BE IT RESOLVED THAT Mayor Grant be appointed as Chair of the Protection Services Committee in the absence of Chair Councillor Campbell.

BE IT RESOLVED THAT Report 2021-PS-024 be received for information and that Council approve and endorse the changes to the Burn By-Law as outlined in the report.

THAT the resolution be amended to include 'that free use be granted until the end of winter in 2022 with staff revisiting the overall plan'.

BE IT RESOLVED THAT Report Number 2021-PS-025 be received for information; and THAT staff grant Nourish and Develop Foundation the indoor use of the Manilla Hall & Wilfrid Hall upon its reopening; and THAT free use be granted until the end of winter in 2022 with staff revisiting the overall plan.

BE IT RESOLVED THAT report 2021-GG-014 be received for information; and THAT the new Job Evaluation Policy and Procedure be adopted by the Township of Brock; and THAT the new Salary Administration Policy and Procedure be adopted by the Township of Brock.

BE IT RESOLVED THAT, Council receive and approve Report 2021-GG-015 Vacation Carry Over Policy; and THAT Council direct senior staff to ensure the policy details are communicated with all staff who receive annual vacation allotment.

BE IT RESOLVED THAT subject to successful negotiation of terms, Council approve the Township to Sole Source Purchase, under Procurement By-law 1912-2004-FI, Section 8.(11)(vi) to enter into a five-year contract with Cloudpermit for the building module, planning module and annual subscription fees.

BE IT RESOLVED THAT the meeting of Council adjourn at this time 2:55 p.m.

BE IT RESOLVED THAT Committee of the Whole recess at 11:24 a.m. Committee of the Whole - December 6, 2021

1. That Council receive report 2021-FI-013, Update of Capital Projects, Reserve and Reserve Funds for information and; 2. That Council approve the following funding recommendations for completed capital accounts to be closed: 1. Uncommit the following funding: o Development Charges Reserve Fund $42,491.39 o Capital Reserve Fund-Veh/Equip Replacement $132,492.08 2. Funding transfer to / from o Rate Stabilization Reserve – transfer to $4,688.29 Committee of the Whole - December 6, 2021 o Rate Stabilization Reserve – transfer from $(15,564.40) 3. That Council approve the following funding recommendations for the closing of capital accounts for future budget consideration: 1. Capital project Small Craft Harbours – Dredging o Transfer $31,989.00 from Committed Capital Reserve to Capital Reserve Fund – Harbour ii. Approve operating budget transfers to Committed Capital Reserve as follows: o Lakeshore Road Erosion$ 10,000.00 o Municipal Drain Cleaning$ 25,000.00

Committee of the Whole - December 6, 2021 BE IT RESOLVED THAT Report 2021-PS-024 be received for information and that Council approve and endorse the changes to the Burn By-Law as outlined in the report.

BE IT RESOLVED THAT subject to successful negotiation of terms, Council approve the Township to Sole Source Purchase, under Procurement By-law 1912-2004-FI, Section 8.(11)(vi) to enter into a five-year contract with Cloudpermit for the building module, planning module and annual subscription fees. Committee of the Whole - December 6, 2021