Committee of The Whole

That Committee of the Whole move in camera at 8:30 a.m. pursuant to Section 239 (2)(b) of the Municipal Act, 2001, to discuss personal matters about an identifiable individual, including municipal employees, with respect to two different matters.

That we rise from in camera at 9:41 a.m.

That Committee of the Whole break for a recess at 9:42 a.m. to reconvene at 10:00 a.m.

That the rules of procedure with respect to the length of the deputation be waived.

That Dead-End Road delegations be received from parents, video, site www.durhamdeadendroadkids.ca and attached correspondence and; Whereas Dead-End Road kids (cul-de-sacs, private roads) busing is being moved from long-time residential pickups to highspeed roads (80km) for common stop pickups; percentages of 830,000 Ontario bused students impacted as Student Transportation Services (STS) citing buses shouldn't access private roads, do 3-point turns, or back up; kids are expected to walk 1-2km twice daily (caregivers 4x) in the morning dark, on narrow road shoulders, and with no "bus stop ahead" warning signage; Whereas parents report employment/housing is at risk as they must leave work to drop off/pick up children to avoid safety hazards of kids walking on highways unsupervised; secondary school youth reporting education at risk as missing class / affecting grades; children with disabilities are not helped (eg. double amputee who needs bus stop moved 160 ft and parents were told it's their "responsibility to get kids to bus safely"); Whereas parents are being told busing policy is schoolboard's, but schoolboard say it's STS, who say its the Governance Committee of Ministry of Transportation, but Ministry of Education say it's "transportation consortia who administer the policy"; and trustee, governance say cannot change policies, so parents appealing to police, press and Councils with respect to the dangers; and that an oncoming car killed 12 year old Cormac and injured his

That Committee of the Whole break for a 5 minute recess at 11:00 a.m.

That items listed under Section 10.1.2, Finance Consent Agenda, be approved, save and except item numbers 10.1.2.1 (574) and 10.1.2.3. (620).

That Communication 574 be received for information.

That the request for funding for the Region of Durham Paramedic Services (DRPS) be endorsed, and that a letter of support be sent to the Honorable Christine Elliot, Deputy Premier and Minister of Health.

That staff report 2021-OP-03, Tender B2021-PW-04 - Tandem Truck be received and that staff be authorized to proceed with the recommendation of awarding the tender to Currie Truck Centre in the amount of $282,367.00 plus HST.

That staff report 2021-OP-04, Tender B2021-PW-05 - Gravel Construction be received and that staff be authorized to proceed with the recommendation of awarding the tender to Robert E. Young Construction Ltd in the amount of $146,199.50.

That staff report 2021-OP-05, Tender B2021-PW-07 - HL2 - Ultrathin Resurfacing be received and that staff be authorized to proceed with the recommendation of awarding the tender to Ashland Construction Group Ltd. in the amount of $199,450.00.

That staff report 2021-OP-06, Tender B2021-PW-08 - Double Surface Treatment and Slurry Seal be received and that staff be authorized to proceed with the recommendation of awarding the tender to Duncor Enterprises Inc. in the amount of $420,121.30.

That staff report 2021-OP-07, Tender B2021-PW-06 - Removal and Replacement of Concrete Sidewalk be received; and That staff be authorized to proceed with the recommendation of awarding the tender to Ashland Construction Group Ltd. in the amount of $133,732.00. Further, that staff proceed with additional sidewalk work as per the baseline amount outlined in the tender, up to the approved budget amount and provide a report outlining the additional work achieved.

That items listed under Section 10.2.2, Operations Consent Agenda, be approved.

That staff be directed to investigate the feasibility of installing Caution Horseback Riders Signs on the 6th Concession of Thorah and report back to the committee.

That staff be authorized to proceed with the necessary investigative work that is required to determine the scope of the Sunderland Memorial Arena and Community Centre Renovation and Expansion project; and That staff will report back to Council once the report has been received, and it is understood what impacts information might have on the project budget at this point.

That the items listed under Section 10.3.2 Parks, Recreation and Facilities Consent Agenda be approved, save and except item number 10.3.2.3.(644).

That the Committee receive communication 644 for information; and That the Committee defer this communication to June 14, 2021 Committee of the Whole meeting to allow the Beaverton Harbour Advisory Committee time for consideration.

That items listed under Section 10.4.2, Tourism & Economic Development Consent Agenda, be approved.

That Committee receive report 2021-PS-07 Administrative Monetary Penalty System (AMPS) and that the necessary by-law be brought forward for enactment.

That Committee receive this report for information and provide direction to staff for the preparation of a suitable amendment to the Traffic By-law.

That Committee receive this report for information and provide direction to staff for the preparation of a suitable amendment to the Traffic By-law, and in addition, that Committee requests the preparation of a separate Idling By-law.

That Committee break for a recess at 12:48 p.m. to reconvene at 1:30 p.m.

That Report 2021-PS-09 Short Term Rental Discussions be received for information; and That staff be provided direction with respect to the development and release of a public survey with the assistance of the Chair of Planning and Community Affairs, and Councillors for Wards 1 and 4.

That staff bring forward the previously written Idling By-law, from 2019, to the next Committee of the Whole meeting.

That items listed under Section 10.5.2, Protection Services Consent Agenda, be approved.

That the Committee of the Whole proceed with the process to declare the lands surplus subject to an agreement between the interested party to post a deposit to initiate the process.

That Committee receive Report 2021-GG-06, Modernization Report Update for information; and That staff be authorized to proceed with Phase 3 of the modernization initiatives at a cost of $140,000 as summarized in Attachment No. 3; and That the remainder of the modernization funds totaling $224,705.44, along with any unspent funds from Phase 1, 2, and 3 remain in reserve until a report with respect to Phase 2 of the MMAH funding outcome is announced and brought forward.

That items listed under Section 10.5.2, General Government Consent Agenda, be approved, save and except item numbers 10.6.2.1. (539), 10.6.2.2. (585), 10.6.2.4. (597), and 10.6.2.10 (650).

That communication no. 539 be received for information, that staff provide a report on a policy for roadside memorials, and that the communication be forwarded to the Region of Durham and the Ministry of Transportation requesting an official response.

That communication number 585 be received for information, and that the Town of Ajax's resolution be endorsed.

That the Mayor and Deputy Clerk be and are hereby authorized to execute an agreement to consent to the release and discharge from title of a second dwelling unit agreement.

That communication 650 be received for information, and that the Town of Whitby's resolution be endorsed.

That we do now adjourn at 2:11 p.m.

Committee of the Whole - May 10, 2021 Session 6 That staff be authorized to proceed with the necessary investigative work that is required to determine the scope of the Sunderland Memorial Arena and Community Centre Renovation and Expansion project; and That staff will report back to Council once the report has been received, and it is understood what impacts information might have on the project budget at this point.

Committee of the Whole - May 10, 2021 Session 6 That Committee receive this report for information and provide direction to staff for the preparation of a suitable amendment to the Traffic By-law.

Committee of the Whole - May 10, 2021 Session 6 That items listed under Section 10.5.2, Protection Services Consent Agenda, be approved.

That Committee receive Report 2021-GG-06, Modernization Report Update for information; and That staff be authorized to proceed with Phase 3 of the modernization initiatives at a cost of $140,000 as summarized in Attachment No. 3; and Committee of the Whole - May 10, 2021 Session 6 That the remainder of the modernization funds totaling $224,705.44, along with any unspent funds from Phase 1, 2, and 3 remain in reserve until a report with respect to Phase 2 of the MMAH funding outcome is announced and brought forward.

That communication no. 539 be received for information, that staff provide a report on a policy for roadside memorials, and that the communication be forwarded to the Region of Durham and the Ministry of Transportation requesting an official response. Committee of the Whole - May 10, 2021 Session 6

That the Mayor and Deputy Clerk be and are hereby authorized to execute an agreement to consent to the release and discharge from title of a second dwelling unit agreement. Committee of the Whole - May 10, 2021 Session 6