Council Meeting

BE IT RESOLVED THAT the presentation and comments during the Statutory Public Meeting regarding the proposed amendments to the Traffic By-law Number 957-88-PP be received.

BE IT RESOLVED THAT Council adopts all minutes of previous Council meetings as listed in Section 9.1 Special Council - July 25, 2022 Special Council - Closed Session - July 25, 2022 Council - July 25, 2022 Council - August 8, 2022 AND THAT Council receives all minutes as listed in Section 9.2 Committee of Adjustment - June 21, 2022

BE IT RESOLVED THAT Resolution Number C-2022-222 be amended to read that Report 2022-PRF-015 be received and THAT Council request that the purchase of the replacement ice resurfacing unit be tendered.

BE IT RESOLVED THAT Report 2022-PRF-015 Ice Resurfacer Replacement be received; and THAT Council request that the purchase of the replacement ice resurfacing unit be tendered.

BE IT RESOLVED THAT the Short Term Rental Update Memorandum be received.

BE IT RESOLVED THAT the items listed in Section 11 Correspondence be approved save and except communication numbers 437/22, 449/22, 450/22, 459/22, 462/22 and 463/22.

BE IT RESOLVED THAT Communication Number 437/22, submitted by Sheila Westcott with respect to speed reduction measures be received; and THAT staff be directed to report back on the feasibility of the request.

BE IT RESOLVED THAT Communication number 449/22 submitted by Cody Windebank on behalf of the Beaverton Lions Club with respect to their fundraising event be received; and THAT Council has no objection to the request to serve alcohol at the event on September 24, 2022 at the Foster Hewitt Memorial Community Centre, Beaverton, subject to compliance with the Municipal Alcohol Policy, all regulations of the Liquor Licence Board of Ontario, and providing the Township with a copy of the SOP for the event; and THAT a copy of the certificate of insurance naming the Township of Brock as an additional insured with a minimum amount of $2,000,000 be provided to the Township; and THAT Council designate this an event of municipal significance for the purpose of obtaining the required liquor licence.

BE IT RESOLVED THAT Communication Number 450/22, submitted by Hannah Baker requesting a whiteboard in Gamebridge Park be received; and THAT Council request staff to reach out to Ms. Baker with possible solutions and possibly a 2023 Budget item.

BE IT RESOLVED THAT Communication Number 459/22, submitted by the Brock Board of Trade requesting the Township pay 50% of the Tourism Postcard Invoice, be received; and THAT Council approve the payment of $79.55 to Brock Board of Trade towards the VistaPrint Invoice for the Tourism Postcards from Tourism – General Initiatives (Account #10-60-765-7840-6240).

BE IT RESOLVED THAT Communication Number 462/22, Fence Bylaw Exemption, submitted by Paulette Vaillancourt be received; and THAT Council grant a variance for an exterior side yard fence for 1 Furniss Street Beaverton, having a total height of 1,830 mm (6ft) from the Township’s Fence By-law 786-85-PP, as shown on Attachments ‘A’ and ‘B’ attached.

BE IT RESOLVED THAT Communication Number 463/22, Fence Bylaw Exemption, submitted by Tom and Erica Loutskou be received; and THAT Council grant a variance for an exterior side yard fence for 1 Stoddart Street, Beaverton, having a total height of 1,830 mm (6ft) from the Township's Fence By-law 786-85-PP, as shown on Attachments 'A', 'B' and 'C' attached.

BE IT RESOLVED THAT Communication 415/22 submitted by Todd McCullough with respect to graffiti art at the Cannington Skateboard park be received.

BE IT RESOLVED THAT By-law Number(s) 3142-2022 and 3143-2022 be taken as read, enacted and signed by the Mayor and Municipal Clerk.

BE IT RESOLVED THAT Council proceed into a Closed Meeting of Municipal Council at 7:41 p.m. to discuss the following matters: personal matters about an identifiable individual, including municipal or local board employees pursuant to Section 239(2)(b) of the Municipal Act with respect to existing CAO Contract

BE IT RESOLVED THAT Council rise & report from Closed Meeting at 8:06 p.m.

WHEREAS Ingrid Svelnis' current and existing contract and appointment as CAO for the Township of Brock which began on March 23, 2021 and is currently forecasted to end in the month of February of 2023; and WHEREAS Council realizes that the first year of a new term of Council is an important transition period where a number of key corporate strategic priorities are established; THEREFORE BE IT RESOLVED THAT Council approves a contract extension to current CAO Ingrid Svelnis' current and existing contract and appointment as CAO for the Township of Brock which began on March 23, 2021 and is currently forecasted to end in the month of February 2023 be extended until December 31, 2023. Yes (7) Regional Councillor Ted Smith, Councillor Jubb, Councillor Doble, Councillor Schummer, Councillor Pettingill, Councillor Campbell, and Mayor Grant

BE IT RESOLVED THAT By-law Number 3147-2022, being a By-law to confirm the proceedings of the Council of the Corporation of the Township of Brock at its meeting held on August 22nd, 2022 be taken as read, enacted and signed by the Mayor and Clerk/Deputy CAO

BE IT RESOLVED THAT the meeting of Council adjourn at 8:15 p.m.

BE IT RESOLVED THAT Council adopts all minutes of previous Council meetings as listed in Section 9.1  Special Council - July 25, 2022  Special Council - Closed Session - July 25, 2022 Council - August 22, 2022  Council - July 25, 2022  Council - August 8, 2022 AND THAT Council receives all minutes as listed in Section 9.2  Committee of Adjustment - June 21, 2022

Council - August 22, 2022 BE IT RESOLVED THAT Resolution Number C-2022-222 be amended to read that Report 2022-PRF-015 be received and THAT Council request that the purchase of the replacement ice resurfacing unit be tendered.

BE IT RESOLVED THAT the items listed in Section 11 Correspondence be approved save and except communication numbers 437/22, 449/22, 450/22, 459/22, 462/22 and 463/22. Council - August 22, 2022

BE IT RESOLVED THAT Communication Number 437/22, submitted by Sheila Westcott with respect to speed reduction measures be received; and THAT staff be directed to report back on the feasibility of the request. Council - August 22, 2022

Council - August 22, 2022 BE IT RESOLVED THAT Communication Number 462/22, Fence Bylaw Exemption, submitted by Paulette Vaillancourt be received; and THAT Council grant a variance for an exterior side yard fence for 1 Furniss Street Beaverton, having a total height of 1,830 mm (6ft) from the Township’s Fence By-law 786-85-PP, as shown on Attachments ‘A’ and ‘B’ attached.

BE IT RESOLVED THAT By-law Number(s) 3142-2022 and 3143-2022 be taken as read, enacted and signed by the Mayor and Municipal Clerk. Council - August 22, 2022

WHEREAS Ingrid Svelnis' current and existing contract and appointment as CAO for the Township of Brock which began on March 23, 2021 and is currently forecasted to end in the month of February of 2023; and Council - August 22, 2022 WHEREAS Council realizes that the first year of a new term of Council is an important transition period where a number of key corporate strategic priorities are established; THEREFORE BE IT RESOLVED THAT Council approves a contract extension to current CAO Ingrid Svelnis' current and existing contract and appointment as CAO for the Township of Brock which began on March 23, 2021 and is currently forecasted to end in the month of February 2023 be extended until December 31, 2023. Yes (7): Mayor Grant, Regional Councillor Ted Smith, Councillor Jubb, Councillor Doble, Councillor Schummer, Councillor Pettingill, and Councillor Campbell

Council - August 22, 2022 BE IT RESOLVED THAT the meeting of Council adjourn at 8:15 p.m.